RESOLUTION OF THE DUTCHESS COUNTY LEGISLATURE ESTABLISHING THIS STANDING COMMITTEE ON ARTIFICIAL INTELLIGENCE AND TECHNOLOGY OVERSIGHT

GOVERNMENT SERVICES & ADMINISTRATION RESOLUTION NO. 2026089 RESOLUTION OF THE DUTCHESS COUNTY LEGISLATURE ESTABLISHING THE STANDING COMMITTEE ON ARTIFICIAL INTELLIGENCE AND TECHNOLOGY OVERSIGHT Legislators MUNN, VALDÉS SMITH, ALEXANDER, ARNOFF, BRENDLI, DRAGO, KAUL, KEARNEY, LAWLER, REDL, RHODES, SHAH and WINSBY offer the following and move its adoption: WHEREAS, artificial intelligence (AI) and related technologies, including large language models, generative AI systems, agentic AI systems, AI-embedded software tools, algorithmic decision-making systems, predictive analytics platforms, robotic process automation, biometric technologies, and surveillance technologies, are being rapidly adopted across government at every level, including within Dutchess County government and its agencies, departments, and contracted service providers; and WHEREAS, the Dutchess County Legislature recognizes that it has a responsibility, as the legislative, appropriating, and policy-determining body of the County, to understand, investigate, and oversee the use of artificial intelligence and related technologies across all branches and agencies of Dutchess County government, including but not limited to executive branch departments, the offices of independently elected county officials, county-contracted vendors, and any entity performing services on behalf of the County; and WHEREAS, the rapid pace of development of artificial intelligence and related technologies poses significant risks to data security, worker rights, constituent privacy, civil liberties, and equitable treatment, and creates the potential for significant financial commitments embedded in AI and technology contracts and procurement decisions, making it essential that the Legislature have a dedicated standing body with the authority and expertise to conduct ongoing, continuous oversight of the use of such technologies throughout county government; and WHEREAS, the use of artificial intelligence and related technologies in government operations — including algorithmic decision-making systems, predictive analytics platforms, robotic process automation, biometric and surveillance technologies, agentic and autonomous AI systems, generative AI tools, and AI embedded in vendor-provided software — raises fundamental questions of transparency, accountability, worker protection, constituent privacy, civil rights, environmental impact, and fiscal responsibility that fall squarely within the Legislature's policy- determining role; and WHEREAS, the Dutchess County Legislature recognizes that artificial intelligence, predictive, and related technologies, when responsibly developed, procured, and deployed, have the potential to enhance governmental efficiency, improve service delivery, and support public safety, and that realizing these benefits for Dutchess County residents requires dedicated oversight, robust safeguards, and meaningful accountability; and GOVERNMENT SERVICES & ADMINISTRATION WHEREAS, without dedicated legislative oversight, the adoption of artificial intelligence and related technologies across county government may proceed without adequate public scrutiny, legislative review, or consideration of the risks such technologies pose to county employees, constituents, and the integrity of county operations; and WHEREAS, Section 2.02(m) of the Dutchess County Charter expressly grants the County Legislature the power to conduct studies and investigations in furtherance of its legislative functions, and in connection therewith to obtain and employ professional and technical advice, appoint citizens' committees, commissions and boards, subpoena witnesses, administer oaths, and require the production of books, papers and other evidence necessary or material to such studies or investigations; and WHEREAS, Section 32.05 of the Dutchess County Administrative Code grants to the Chair of any standing committee of the County Legislature the power to subpoena and compel the attendance of witnesses and the production of books, records, and papers as the same may be pertinent to the committee's functions; and WHEREAS, Rule 5.1 of the Permanent Rules of the Dutchess County Legislature authorizes the Legislature to create standing committees by resolution, provided the resolution specifies the power, duties, and number of committee members; and WHEREAS, Rule 5.2 of the Permanent Rules provides that every committee shall have actual or implied authority to do whatever is necessary to carry out the functions of the committee or whatever is reasonably incidental thereto, including the authorization of its Chair to act on the Committee's behalf in administrative and investigative matters; and WHEREAS, Rule 5.6 of the Permanent Rules authorizes any committee of the Legislature to accept advice and counsel from citizens who are not members of the Legislature, enabling the Committee to draw upon the expertise of technologists, labor representatives, privacy and civil rights advocates, and other relevant specialists; and WHEREAS, all meetings of the Standing Committee on Artificial Intelligence Oversight will be open to the public, with minutes and recordings made publicly available, ensuring ongoing transparency and public accountability; and WHEREAS, the Dutchess County Legislature is committed to ensuring that any adoption or use of artificial intelligence and related technologies within county government is transparent, accountable, equitable, protective of workers and constituents, and subject to meaningful legislative oversight; now, therefore, be it RESOLVED, that the Dutchess County Legislature hereby establishes the Standing Committee on Artificial Intelligence and Technology Oversight (hereinafter "the Committee") as a standing committee of the Dutchess County Legislature, pursuant to Rule 5.1 of the Permanent GOVERNMENT SERVICES & ADMINISTRATION Rules of the Dutchess County Legislature and Section 2.02(m) of the Dutchess County Charter; and be it further RESOLVED, that the Committee shall be composed of seven (7) voting members of the Dutchess County Legislature, appointed by the Chair of the Legislature in accordance with Rule 5.3 of the Permanent Rules within thirty (30) days of the adoption of this resolution or within thirty (30) days of the Organizational Meeting in each subsequent year; the Chair of the Legislature, Majority Leader, Assistant Majority Leader, Minority Leader, and Assistant Minority Leader shall serve as ex officio members pursuant to Rule 5.3; and be it further RESOLVED, that the Chair of the Standing Committee on Artificial Intelligence and Technology Oversight shall receive no stipend for service in that capacity during the 2026 calendar year; and be it further RESOLVED, that the mandate of the Standing Committee on Artificial Intelligence and Technology Oversight shall include the following powers and duties: (a) Investigation and study: to conduct ongoing studies and investigations into the current and proposed use of artificial intelligence technologies — including but not limited to large language models, generative AI tools, agentic AI systems, predictive AI, and AI-embedded software — across all branches of Dutchess County government, all executive branch departments and agencies, the offices of all independently elected county officials, and all vendors and contractors performing services on behalf of the County; The Committee's investigative mandate shall extend to any automated, algorithmic, predictive, or data-driven technology, including but not limited to algorithmic decision- making systems, predictive analytics platforms, robotic process automation, biometric technologies, and surveillance technologies, that performs functions previously performed by humans, makes or materially influences decisions affecting county employees or constituents, or involves the collection, processing, or sharing of personal data, regardless of whether such technology is characterized by its vendor or developer as artificial intelligence. The Committee's jurisdiction is limited to Dutchess County government and does not extend to towns, cities, or villages within the County. The Committee may, however, invite local government officials to participate voluntarily in its hearings and investigations, develop model AI and technology governance policies for local governments to adopt at their own discretion, and review the AI and technology implications of any shared services arrangements through which the County provides technology services to local municipalities. (b) Information requests: to formally request, in writing, the production of information, records, contracts, procurement documents, impact assessments, and other materials from any county department, agency, office, or official, or any vendor or contractor performing GOVERNMENT SERVICES & ADMINISTRATION services on behalf of the County, relevant to the Committee's investigative mandate; all recipients of such written requests shall provide a substantive and complete response within fifteen (15) calendar days of receipt; a response that is incomplete, evasive, or otherwise fails to substantively address the request shall be treated as a non-response for purposes of triggering the Chair's subpoena authority under subsection (e); where the Chair determines in writing that the complexity or volume of a request genuinely warrants additional time, the Chair may grant a single extension of up to fifteen (15) additional calendar days, provided that no response deadline shall extend beyond thirty (30) calendar days from the date of the original request without approval of the Committee by majority vote; written information requests may be initiated by the Chair of the Committee on behalf of the Committee without requiring a prior vote of the Committee members, provided that the Chair shall inform the Committee members of any such request at the next scheduled Committee meeting; nothing herein shall preclude the Committee from directing the Chair by majority vote to issue a specific information request or to refrain from issuing a request; (c) Handling of sensitive and protected information: in carrying out its investigative mandate, the Committee shall handle all information and materials produced in response to information requests or subpoenas in a manner consistent with applicable law, including but not limited to the New York State Freedom of Information Law, the Personal Privacy Protection Law, applicable attorney-client and executive privilege protections, and any other federal or state law governing the confidentiality of government records; where a county department, agency, office, official, vendor, or contractor asserts that responsive materials are exempt from disclosure or otherwise legally protected, such assertion shall be made in writing with specific identification of the legal basis for the claimed exemption within the response deadline established in subsection (b); the Committee Chair, in consultation with the Counsel to the Legislature, shall determine whether the claimed exemption is valid and whether the materials may nonetheless be reviewed by the Committee on a confidential basis; nothing in this resolution shall be construed to require or authorize the Committee to compel the disclosure of information in violation of applicable law, nor to waive any privilege or protection to which the County or any of its officers or employees may be entitled; (d) Hearings: to convene public hearings and receive testimony from county officials, department heads, vendors, labor representatives, constituent advocates, and expert witnesses regarding the use of AI in county government; (e) Subpoena authority: in the event that any county department, agency, office, official, vendor, or contractor fails to provide a substantive and complete response to a written information request within the time provided, or refuses cooperation with the Committee's investigative mandate, or provides a response that the Chair determines to be incomplete, evasive, or otherwise inadequate, the Chair of the Committee may exercise the subpoena authority granted by Section 32.05 of the Dutchess County Administrative Code to compel GOVERNMENT SERVICES & ADMINISTRATION the attendance of witnesses and the production of books, records, and papers pertinent to the Committee's functions; the Chair of the Committee shall notify the Chair of the Legislature and the full Legislature prior to the issuance of any subpoena; (f) Recommendations: to develop and transmit to the full Dutchess County Legislature written recommendations for resolutions, local laws, procurement policies, contract standards, and other legislative actions governing the use of Al in county government; the Committee itself shall have no independent authority to direct any county agency, department, or official, and all binding policy directives shall require separate action by the full Legislature; (g) Procurement review: to review and advise on any proposed county contract or procurement that includes, embeds, or relies upon artificial intelligence technologies, and to recommend to the full Legislature whether such contracts or procurements require legislative approval or modification; and (h) Future policy development: to study and develop recommendations for a comprehensive AI use policy for Dutchess County government, including standards for transparency, data security, worker protection, constituent privacy, civil rights and equity, environmental impact, and procurement, for consideration and adoption by the full Legislature; and be it further RESOLVED, that all meetings of the Committee shall be open to the public with minutes and recordings made publicly available on the County Legislature's website except as otherwise provided by law; and be it further RESOLVED, that the Clerk of the Dutchess County Legislature is hereby directed to: (i) transmit a certified copy of this resolution to the County Executive, the County Comptroller, the County Attorney, the County Clerk, the Sheriff, the District Attorney, and the heads of all executive branch departments, so that all branches and agencies of Dutchess County government are duly notified of the establishment of this Committee, its mandate, and the expectation of their full and timely cooperation; and (ii) calendar for the January Organizational Meeting of the County Legislature an amendment to Rule 5.13 of the Permanent Rules adding the Standing Committee on Artificial Intelligence and Technology Oversight as a named standing committee consistent with this resolution. STATE OF NEW YORK ss: COUNTY OF DUTCHESS esolution now on file in the office of said clerk and which was adopted This is to corify that I, the undersigned Clerk of the Lagislature of the County of Dutch have compared the forgoing resolution with the original 202 Cand that the same is a truc and correct transcript of said original resolution and of the whole thereof. IN WITNESS WIIFREE, have hercunto set my hand and seal of said Legislature this 12 day of M 2026 JULIE SHI COISIT, CHERK OF THE LEGISLATURE Roll Call Sheets District Present: Absent: Vacant: Last Name YES District 16 - Fishkill and Beacon Valdés Smith District 9 - City of Poughkeepsie Atkins District 20 - Red Hook, Tivoli, and Rhinebeck Munn District 3 - LaGrange Polasek District 12 - East Fishkill | Metzger District 1 - Town of Poughkeepsie Redl District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie Arnoff District 4 - Hyde Park and Town of Poughkeepsie Lawler District 5 - Town of Poughkeepsie Shah District 6 - Town of Poughkeepsie : Kaul District 7 - Hyde Park and Pleasant Valley : Darrow District 8 - City and Town of Poughkeepsie Brendli District 10 - City of Poughkeepsie Johnson District 11 - Clinton, Pleasant Valley, and Rhinebeck Kearney District 13 - East Fishkill and Wappinger • Giles District 14 - Wappinger and Town of Poughkeepsie Winsby District 15 - Wappinger Faust District 17 - Town and Village of Fishkill McHoul District 18 - City of Beacon and Fishkill Rhodes District 19 - North East, Stanford, Pine Plains, Milan & Red Hook Drago District 21 - East Fishkill Caswell District 22 - Beekman and Union Vale Tresca District 23 - Pawling, Beekman and East Fishkill / Rolison District 24 - Dover and Pawling House J J District 25 - Amenia, Washington, Pleasant Valley & Millbrook ! Alexander 24 1 Resolution: _ Total: Motion: 16 Yes Abstentions: NO J Absent J / 8 No 2026089 RESOLUTION OF THE DUTCHESS COUNTY LEGISLATURE ESTABLISHING THE STANDING COMMITTEE ON ARTIFICIAL INTELLIGENCE AND TECHNOLOGY OVERSIGHT FISCAL IMPACT STATEMENT NO FISCAL IMPACT PROJECTED APPROPRIATION RESOLUTIONS (To be completed by requesting department) Total Current Year Cost $ Total Current Year Revenue $ and Source Source of County Funds (check one): • Existing Appropriations, Contingency, • Transfer of Existing Appropriations, Additional Appropriations, • Other (explain). Identify Line Items(s): Related Expenses: Nature/Reason: Amount $ Anticipated Savings to County: Net County Cost (this year): Over Five Years: Additional Comments/Explanation: K. Munn Prepared by: Prepared On: 04/15/26 Dut.pdf Government Services and Administration Roll Call District Name Yes No District 16 - Fishkill and Beacon Valdés Smith* X District 9 - City of Poughkeepsie Atkins* X District 20 - Red Hook, Tivoli, and Rhinebeck Munn* X District 3 - LaGrange Polasek* X District 12 - East Fishkill Metzger* X District 1 - Town of Poughkeepsie Redl X District 4 - Hyde Park and Town of Poughkeepsie Lawler X District 5 - Town of Poughkeepsie Shah (VC) X District 11 - Clinton, Pleasant Valley, and Rhinebeck Kearney (C) ABSENT District 13 - East Fishkill and Wappinger Giles X District 19 - North East, Stanford, Pine Plains, Milan & Red Hook Drago X District 22 - Beekman and Union Vale Tresca X 11 Present: ____ Resolution: ____ 1 Absent: ____ Motion: ____ Vacant: ____ 4 7 Total : ______ ______ Yes No Abstentions: _____ 2026089 RESOLUTION OF THE DUTCHESS COUNTY LEGISLATURE ESTABLISHING THE STANDING COMMITTEE ON ARTIFICIAL INTELLIGENCE AND TECHNOLOGY OVERSIGHT MOTION TO POSTPONE Government Services and Administration Roll Call District Name Yes No District 16 - Fishkill and Beacon Valdés Smith* X District 9 - City of Poughkeepsie Atkins* X District 20 - Red Hook, Tivoli, and Rhinebeck Munn* X District 3 - LaGrange Polasek* X District 12 - East Fishkill Metzger* X District 1 - Town of Poughkeepsie Redl X District 4 - Hyde Park and Town of Poughkeepsie Lawler X District 5 - Town of Poughkeepsie Shah (VC) X District 11 - Clinton, Pleasant Valley, and Rhinebeck Kearney (C) ABSENT District 13 - East Fishkill and Wappinger Giles X District 19 - North East, Stanford, Pine Plains, Milan & Red Hook Drago X District 22 - Beekman and Union Vale Tresca X 11 Present: ____ Resolution: ____ 1 Absent: ____ Motion: ____ Vacant: ____ 10 1 Total : ______ ______ Yes No Abstentions: _____ 2026089 RESOLUTION OF THE DUTCHESS COUNTY LEGISLATURE ESTABLISHING THE STANDING COMMITTEE ON ARTIFICIAL INTELLIGENCE AND TECHNOLOGY OVERSIGHT Roll Call Sheets District Last Name YES NO District 16 - Fishkill and Beacon Valdés Smith District 9 - City of Poughkeepsie Atkins District 20 - Red Hook, Tivoli, and Rhinebeck Munn District 3 - LaGrange Polasek District 12 - East Fishkill Metzger District 1 - Town of Poughkeepsie Redl District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie Arnoff District 4 - Hyde Park and Town of Poughkeepsie Lawler District 5 - Town of Poughkeepsie Shah District 6 - Town of Poughkeepsie Kaul District 7 - Hyde Park and Pleasant Valley Darrow District 8 - City and Town of Poughkeepsie Brendli District 10 - City of Poughkeepsie Johnson District 11 - Clinton, Pleasant Valley, and Rhinebeck Kearney District 13 - East Fishkill and Wappinger Giles District 14 - Wappinger and Town of Poughkeepsie Winsby District 15 - Wappinger Faust District 17 - Town and Village of Fishkill McHoul District 18 - City of Beacon and Fishkill Rhodes District 19 - North East, Stanford, Pine Plains, Milan & Red Hook Drago District 21 - East Fishkill Caswell District 22 - Beekman and Union Vale Tresca District 23 - Pawling, Beekman and East Fishkill Rolison District 24 - Dover and Pawling House District 25 - Amenia, Washington, Pleasant Valley & Millbrook Alexander X X X X X X X X X X X X ABSENT X X X X X X X X X X X X 24 Present: ____ 1 Absent: ____ Vacant: ____ Resolution: ____ Motion: ____ 10 14 Total : ______ ______ Yes No Abstentions: ____ 2026089 RESOLUTION OF THE DUTCHESS COUNTY LEGISLATURE ESTABLISHING THE STANDING COMMITTEE ON ARTIFICIAL INTELLIGENCE AND TECHNOLOGY OVERSIGHT MOTION TO POSTPONE Roll Call Sheets District Last Name YES NO District 16 - Fishkill and Beacon Valdés Smith District 9 - City of Poughkeepsie Atkins District 20 - Red Hook, Tivoli, and Rhinebeck Munn District 3 - LaGrange Polasek District 12 - East Fishkill Metzger District 1 - Town of Poughkeepsie Redl District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie Arnoff District 4 - Hyde Park and Town of Poughkeepsie Lawler District 5 - Town of Poughkeepsie Shah District 6 - Town of Poughkeepsie Kaul District 7 - Hyde Park and Pleasant Valley Darrow District 8 - City and Town of Poughkeepsie Brendli District 10 - City of Poughkeepsie Johnson District 11 - Clinton, Pleasant Valley, and Rhinebeck Kearney District 13 - East Fishkill and Wappinger Giles District 14 - Wappinger and Town of Poughkeepsie Winsby District 15 - Wappinger Faust District 17 - Town and Village of Fishkill McHoul District 18 - City of Beacon and Fishkill Rhodes District 19 - North East, Stanford, Pine Plains, Milan & Red Hook Drago District 21 - East Fishkill Caswell District 22 - Beekman and Union Vale Tresca District 23 - Pawling, Beekman and East Fishkill Rolison District 24 - Dover and Pawling House District 25 - Amenia, Washington, Pleasant Valley & Millbrook Alexander X X X X X X X X X X X X X ABSENT X X X X X X X X X X X 24 Present: ____ 1 Absent: ____ Vacant: ____ Resolution: ____ Motion: ____ 16 8 Total : ______ ______ Yes No Abstentions: ____ 2026089 RESOLUTION OF THE DUTCHESS COUNTY LEGISLATURE ESTABLISHING THE STANDING COMMITTEE ON ARTIFICIAL INTELLIGENCE AND TECHNOLOGY OVERSIGHT