AUTHORIZING PAYMENT OF 2023 UNENCUMBERED VOUCHERS FROM 2024 FUNDS – DUTCHESS COUNTY SHERIFF

PUBLIC SAFETY RESOLUTION NO. 2024151 RE: AUTHORIZING PAYMENT OF 2023 UNENCUMBERED VOUCHERS FROM 2024 FUNDS - DUTCHESS COUNTY SHERIFF (A.3150) Legislators FAUST, POLASEK, GORMAN, VERSACI, and ROLISON offer the following and move its adoption: WHEREAS, the Dutchess County Sheriff has advised that he recently became aware of five (5) outstanding invoices from a vendor for services that were provided in 2023, in the sum of $4,050 for which funds were not encumbered before the close out date for voucher submission, and WHEREAS, the five (5) outstanding invoices from LexisNexis are as follows: (1) invoice number 37895397 dated August 1, 2023, in the amount of $810; (2) invoice number 3789539A dated September 1, 2023, in the amount of $810; (3) invoice number 3789539B dated October 1, 2023, in the amount of $810; (4) invoice number 3789539C dated November 1, 2023, in the amount of $810; and (5) invoice number 3789539D dated December 1, 2023, in the amount of $810; and WHEREAS, the Commissioner of Finance has advised that the said charges are proper and should be paid; and WHEREAS, the State Comptroller has, pursuant to County Law Section 362, expressed the opinion that claims for services rendered to a county in an earlier year may be paid in a later year if the contracts were valid when made and if there are moneys legally available to be used for such purposes (Opinion 69-686), now, therefore, be it RESOLVED, that payment from 2024 funds is hereby approved from the following accounts in the amounts indicated: Line Item No. Amount A.3150.4670.95 Subscriptions Subscr CA-088-24 G-0224-A TJ/rjw 08/08/24 Fiscal Impact: See Attached. $4,050 APPROVED Susan / Sereno SUSAN J. SERINO COUNTY EXECUTIVE Deso 9-16-2024 STATE OF NEW YORK ss: COUNTY OF DUTCHESS This is to certify that I, the undersigned Clerk of the legislature of the County of Dutchess, have compared the foregoing resolution with the original resolution now on file in the office of said clerk, and which was adopted by said Legislature on the O" day of September 2024, and that the same is a true and correct transcript of said original resolution and of the whole thereof. INWITNESS WHEREBOR, I have hercunto set my hand and scal of said I egislature this Ou day of September 2024. ICH WAGER, CARRE OF THE LEGISLA FISCAL IMPACT STATEMENT • NO FISCAL IMPACT PROJECTED APPROPRIATION RESOLUTIONS (To be completed by requesting department) Total Current Year Cost $ 4,050 Total Current Year Revenue $ and Source Source of County Funds (check one): Z Existing Appropriations, •Contingency, • Transfer of Existing Appropriations, [ Additional Appropriations, • Other (explain). Identify Line Items(s): A.3150.4670.95 - Subscriptions Subscr Related Expenses: Amount $ Nature/Reason: 2023 expense that was not paid, nor were funds for which encumbered. Anticipated Savings to County: Net County Cost (this year): Over Five Years: Additional Comments/Explanation: Prepared On: 08/06/2024 Prepared by: Robert Covone Cut.pel DUTCHESS COUNTMSHERIFF'S OFFICE 108 Parker venue Poughkeepstep New York Memorandum TO: FROM: DATE: RE: Sue Serino, County Executive Kirk Imperati, Sheriff August 6, 2024 Resolution Request Herewith enclosed please find a Resolution Request Form and Fiscal Impact Statement for a resolution which I would like to present at the next available Meeting of the County. The Dutchess County Sheriff's Office recently became aware of outstanding 2023: invoices from LexisNexis, which were not paid in 2023, nor were funds encumbered at Year-end processing. We are requesting a Legislative Resolution to approve the payment for these invoices using 2024 appropriations. As shown on the attached invoices, the monthly subscription fees were from August through December 2023. The invoices were being mailed to us twice a year. They were being mailed to a former employee at the Jail. We have corrected this problem going forward as they will now be emailed monthly to 2 employees at the Jail. It is requested that the County Legislature approve the payment of the August through December 2023 invoices from LexisNexis in the amount of $4,050.00 from A.3150.4670.95, Subscriptions Subscr. No new County funds are being requested as part of this Resolution. Please let me know if you have any questions or need any additional information. Thank you for your consideration. KAl/rc °LexisNexis" Billing and Invoice Notice: Matthew Bender & Company, Inc.* Irvnice # Invoica Date PO # 37895397 08-01-2: BILL TO ACCOUNT 0099455168 DUTCHESS COUNTY JAIL LAWENFORCEMENT CENTER LT MICHAEL WALTERS 150 N HAMILTON ST POUGHKEEPSIE NY 12601 Order Dale 07-28-23 PAGE 1 OF 2 Acet Mgr 62T Payment Terns Ship Method 60 Days UPS Ground SHIP TO ACCOUNT 0099455168 DUTCHESS COUNTY JAIL LAWENFORCENENT CENTER IT MICHAEL. WALTERS 1S0 NIAMILTON ST POUGHKEEPSIE NY 12001 IRR Qty HofAddl User ISBN Prico Users. Fees Discount Net Amount Amount L SeH 1 9780820575599 1h30 ryoice is the rapusted billing of your Renowal Not20., 36860956 Period: 08-23 07-24 NY 15GAI, LIBRARY (B): LAPS S ANALYSIS 1 9780820575599 Service OSTI0d: 09-23 07-240 0Y ESCAL LIBRARY (B): LANS S ANALYSIS 1 9780820575599 1620.00 Service Period: 08-23 06-24 MY LEGAL, LIBRARY (B): LARS & ANALD:S 1. 9Ve 057159 08-23 17224 0Y MEGA LIBRARS 18): KANS SANA20-00 505780205750d 08-23 06-20 YAREAS LBRARY (B): LANS 026900° Tax Extended Price 1620.00 1620.00 1620.00 1620.00 1620.00 TOTAL 9720.00 9720.00 Payment 02 Anount the 9720.00 810.00 22S. 2212002/48 MAS= CHECK PAYABLE TO Matthew Bender 8 Co, inc 0 Box 956 lew York, NY 10037-458 Bill to Account. Name: DUTCHESS COUNTY JAIL ACCOUNT INVOICE POg AMOUNT DUE $ AMOUNT ENCLOSEO 00954551 378953 810.00 00M02000958400994551682023072800378953970000000810007 "ed LexisNexis Billing and Invoice Notice: Matthew Bender & Company, Inc.' invoice # Invoice Date 3789539A 09-01-23 BILL TO ACCOUNT DUTCHESS COUNTY JAIL LAW ENFORCEMENT CENTER LT MICHAEL WALTERS 150 N HAMILTON ST POUGHKEEPSIE NY 12601 PO# 0099455168 Order Dale 07-20-23 PAGE 1 OF 1 Acci Mgr Payment Tems Ship Method 62T ED Days SHIP TO ACCOUNT 0099455168 DUTCHESS COUNTY JAIL LAW ENFORCEMENT CENTER LT MICHAEL WALTERS 150 N HAMILTON ST POUGHKEEPSIE NY 12601 IRR Qty. TOTAL Hof Addl User ISN Price Discount Nat Fees Amount Amaunt 97300205755 vice Peris : 08-23 66224 0Y LEGAT ITORARY (8): TAMS & NA.50 1 9780020575599 Service Per 304? 03-23 NX NY LEGA: XIBRARY (5): LAWS 4 2A20-0° 1 9780820575599 1 9700820575599 Service Period: 03-23 07224 MY LEGAL ITERARY (8) : RAMS < AN 623:00 19780920575598 1620.00 Service Perlod: 09-23 07-24 NY IEGAL LIBRARX (B): LAWS 5 ANALYSIS 1 9780820575599 Service exod: 03-23 37224 NY MEGAT. LIBRARY (9) : LANS * ANALZS:DD S&H Tax 9720.00 9720.00 Payment D2 Arount Due Extended 1620.00 1620.00 1620.00 1620.00 1€20.00 1620.00 9720.00 810.00 corico offozed by in HAKE CHECK PAYABLE TO Matthew Bender & Co. Inc PO Box 9504 New York, NY 10087-4584 Bill to Account Name: DUTCHESS COUNTY JAIL ACCOUN #005945516 INVOICE 037255357 AMOUNT DUE S 930.00 AMONT ENCLOSS. 00MB20009584009945516862023072800378953970000000810007 ence vote .... : 1 sa. 2a2. 4208. :A » " LexisNexis• Billing and Invoice Notice: Matthew Bender & Company, Inc." Irvoice # Invoice Dale 37895398 10-01-23 BILL TO ACCOUNT DUTCHESS COUNTY JAIL, LAW ENFORCEMENT CENTER LT MICHAEL WALTERS 150 N HAMILTON ST POUGHKEEPSIE NY 12601 P.O.# 0099455168 Order Date 07-28-23 PAGE 1 OF : Acct Mgr Payment Terms 62T 60 Days SHIP TO ACCOUNT DUTCHESS COUNTY JAIL (AWENFORCEMENT CENTER LT MICHAEL. WALTERS 150 N HAMILTON ST POUGHKEEPSIE NY 12601 Ship Method 0099455168 IRR fot Addi User Discount Net oy l ISBN Price Users / Amount Amount SerVice pe730a: 08-23 06-21 0X SEGAS SABRAZE (8) : WAS & AN162019 a 5: 08-23 05-24 BEGA STRAY 13): WAS & AN620-30 Service 9790 05710d: 09-23 07-24 MY URGA EXERASY (E): LAKS A AN78:50 1 9780920575599 5027806 05104: 00-23 05-24 Y LEGAL ATBRARY 1B): LANS a AN0.00 1 9780820575599 SerVice 09710d: 08-23 08-24 NY LEGAL SIBRARY (B): LANS 4 ANALYSIS 1 9780820575599 Se Vice 057503 08-23 07-24 NIX LEGAL TERA (B): LANS & AN 1620:00 TOTAI. 9720.00 2720.00 Payment: 03 Amount Due Extended Price 1620.00 1620.00 1€20.00 1620.00 1620.00 1620.00 9720.00 810.00 2001922 /3L522X Mathew Bender & Co. Inc PO Box 9584 New York, NY 10087-4504 To Changs address Or if Porng f Cresid Card Please tols On Forest Hil! to Account Name: DUTCHESS COONTY JAIL ACCOUNT 80099455168 INVOICE 837395398 SOF : ASOUNI DUE S $19.00 AMOUNT ENCLOSED 00MB20009584009945516862023072800378953970000000810007 ° LexisNexis® Billing and Invoice Notice: Matthew Bender & Company, inc.* Invoide * Invoice Dale 3789539C 11-01-23 BILL TO ACCOUNT DUTCHESS COUNTY JAIL LAW ENFORCEMENT CENTER LT MICHAEL WALTERS 150 N HAMILTON ST POUGHKEEPSIE NY 12601 P.O # 0099455168 Order Dale 07-28-23 PAGE 1 OF 1 Act Myr. Payment Tems 62T 6ü Days SHIP TO ACCOUNT DUTCHESS COUNTY JAIL LAWENFORCEMENT CENTER LT MICHAEL WALTERS 150 N HAMILTON ST POUGHKEEPSIE NY 12601 Ship Mathod 0099455168 IRR T#of Addi| C...... Discount ISBN Price Users Fees Amount Amount 1 9780820575599 1620.00 Service Persod: 08-23 06224 NY LEGAL LIBRARY (B): LARS HUSS 1 9780020575599 Service Period: 08-23 57-24 NX LEGAL IBRARY (B): KARS + AM2620:00 1 9730820575599 service Pextod: 09-23 06-24 NY IEGAL SIBRARY (B): LAMS ‹ ANA 3915° 1 9780820575599 Service 205750. 03-23 06-9, N LEGAL EBRARY (B): LAWS → ANA52.0 1 9780820575599 1 5Vice Period: 08-23 06-24 NX LEGAL TIBRARY (B): TAWS A ANALYSIS 1 9780320575599 Service Forlod: 08-23 07-21 NY LEGAS LIBRARY (B): LAWS 1 ANA75150 TOTAL 9720.00 9720.00 Payment " Extended 1620.00 1620.00 1620.00 1620.00 1620.00 1620.00 04 Anount Due 9720.00 810.00 he sant e NAHE CNECK PAYABLE TO Matinew Bender & Co. Is PO Box 958i New York, NY 10007-4584 Bill to Account Nane: DUTCBESS COUNTY JAYL ACCOUNT INVOICE 1 AMOUNT DUE S AMOONT ENCLOSED 80099455160 83789539C 010.00 0OM820009584009945516862023072800378953970000000810007 ¡° LexisNexis• Billing and Invoice Notice: Matthew Bender & Company, Inc." Invoice Inveice Date 3789539D 12-01-23 P.O.# BILL TO ACCOUNT 0099455168 DUTCHESS COUNTY JAIL LAW ENFORCEMENT CENTER IT MICHAEL WALTERS 150 N HAMILTON ST POUGHKEEPSIE NY 12601 Order Date 07-28-23 PAGE 1 OF 1 Aud. Mgr. Payment Tems Ship Method 62T 60 Days SHIP TO ACCOUNT 0099455168 DUTCHESS COUNTY JAL LAWENFORCEMENT CENTER IT MICHAEL WALTERS 150 N HAMILTON ST POUGHKEEPSIE NY 12601 - IRR ISBN 1 9780820575599 5.278ce 08790d: 08790d: 08-23 0X LeGAI, LeGAL, IBRARY (B): INKS 6 N162019° SeRVe 85750d. 08-23 07224 Y LECRE, LIBRARY (R): WAS 5 ANA620.00 1 9780820575599 PET 00-23 06-21 D LEGAL STRAY (B): LAWS A AAG2015 1 9780820535599 1620.00 Service Period: 09-23 07-24 NY LEGAL LIBRARY (B): LAWS & ANALYSIS 1 9780820575599 1620.00 Service Period: 09-23 07-24 NY LEGAL LIBRARY (BI: LAWS & ANALYSIS 1 9700820575599 1620-00 Service Period: 08-23 07-24 NY LEGAL LIBRARY IB): LAWS 2 ANALYSIS 1620.00 1620.00 1620.00 1620.00 1620.00 1620.00 TOTAL 9720,00 9720.00 Payment 05 Amount Die 9720.00 010.00 Invoice Notice: atthor Pendes a Compati Ana is sho MAKE CHECK FAYABLE TO Matthew Dendor & Co, Inc PO, Box 9584 New York, NY 10087-1584 Change satress Or * Payma dr Cra Please Nole On Resen Bill to Account Name: DUTCHESS COUNTY JAIL. ACCOUNT 80099455169 INVOICE 137895390 FO9 AMOUNT DUE S 810.00 AMOUNT ENCLOSEC 00MB20009584009945516862023072800378953970000000810007 Public Safety Roll Call District Yes, No Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 22 - Beekman and Union Vale District 23 - Pawling, Beekman and East Fishkill 10 2. Resolution: Motion: Name Truitt* Houston* Polasek* Valdés Smith* Atkins* • Lawler Kearney Versaci Faust (C) Drago Garito Rolison (VC) Absent Total : absent 10 Yes No Abstentions: O 2024151 AUTHORIZING PAYMENT OF 2023 UNENCUMBERED VOUCHERS FROM 2024 FUNDS - DUTCHESS COUNTY SHERIFF SEPTEMBER 5, 2024 Roll Call Sheets District Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 1 - Town of Poughkeepsie District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 5 - Town of Poughkeepsie District 6 - Town of Poughkeepsie District 8 - City and Town of Poughkeepsie District 10 - City of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 12 - East Fishkill District 13 - East Fishkill and Wappinger District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill District 22 - Beekman and Union Vale District 23 - Pawling, Beekman and East Fishkill District 24 - Dover and Pawling Resolution: V Motion: Last Name YES NO Truitt Houston Polasek Valdés Smith Atkins Absent Gorman Travelpiece Lawler D'Aquanni Kaul Brendli Johnson Kearney Metzger Paoloni Versaci Faust McHoul Page Absent Drago Munn Caswell Garito Rolison House Absent Total : 22 Yes Abstentions:0 No 2024151 AUTHORIZING PAYMENT OF 2023 UNENCUMBERED VOUCHERS FROM 2024 FUNDS - DUTCHESS COUNTY SHERIFF SEPTEMBER 9, 2024