AUTHORIZING AMENDMENT OF FUNDING UNDER THE TRADE ADJUSTMENT ACT

FAMILY & HUMAN SERVICES RE: RESOLUTION NO. 2024149 AUTHORIZING AMENDMENT OF FUNDING UNDER THE TRADE ADJUSTMENT ACT Legislators GARITO, POLASEK, MC HOUL, D'AQUANNI, and GORMAN offer the following and move its adoption: WHEREAS, the United States Congress enacted the Workforce Innovation anc Opportunity Act (WIOA) to provide the framework for a unique workforce preparation anc employment system designed to meet the needs of businesses and the needs of job seekers and those who want to further their careers, and WHEREAS, the New York State Department of Labor has recently provided Notices of' Obligational Authority (NOA) which set forth the allocations to Dutchess County for the operation • PY 23 SCION for the period of 1/1/2024 through 12/31/2028; and • PY 24 ADULT for the period of 7/1/2024 through 6/30/2026; and PY 24 DISLOCATED WORKER for the period of 7/1/2024 through 6/30/2026; and • PY 24 ADMINISTRATION for the period of 7/1/2024 through 6/30/2026; and WHEREAS, PY23 SCION, PY24 ADULT, PY24 DISLOCATED WORKER and PY24 ADMINISTRATION are NOAs, thereby allowing an extension of the term, only, without a separate resolution, now therefore, be it RESOLVED, that the Commissioner of Finance be and hereby is authorized, empowered and directed to accept the allocations of funding under the above Workforce Innovation Opportunity Act (WIOA) Program and amend the following accounts: APPROPRIATIONS Increase CD.6292.2023.4846 CD.6292.2024.4841 CD.6292.2024.4842 CD.6292.2024.4844 WIA NY SCION OMH ADULT DISLOCATED WORKER ADMINISTRATION $ 30,000 $ 98,541 $208,333 $ 34,097 $370,971 REVENUES Increase CD.6292.2023.47910.51 CD.6292.2024.47910.41 CD.6292.2024.47910.42 CD.6292.2024.47910.44 CA-093-24 LM/BPL/rjw G-1263 8/14/24 Fiscal Impact: See Attached. WIA NY SCION OMH ADULT DISLOCATED WORKER ADMINISTRATION $ 30,000 $ 98,541 $208,333 $ 34,097 $370.971 APPROVED SUSAN J. SERI COUNTY EXECUTIVE Dess 9259-16-2024 STATE OF NEW YORK SS: COUNTY OR DUTCHESS This is to certify that I, the undersigned Clerk of the Legislature of the County of Dutchess, have compared the foregoing resolution with the original resolution now on file in the office of said clerk, and which was adopted by said legislature on the 9% day of September 2024, and that the IN WITNESS WITERBOR, I have hercunto sct my hand and scal of said 1 egislaturcathis 9ø day of September 2 FISCAL IMPACT STATEMENT NO FISCAL IMPACT PROJECTED APPROPRIATION RESOLUTIONS (To be completed by requesting department) Total Current Year Cost $ 370,971 Total Current Year Revenue $ 370,971 and Source Source of County Funds (check one): • Existing Appropriations, Contingency, • Transfer of Existing Appropriations, • Additional Appropriations, LI Other (explain). Identify Line Items(s): Related Expenses: Amount $ ° Nature/Reason: Anticipated Savings to County: Net County Cost (this year): Over Five Years: Additional Comments/Explanation: Prepared by: Louise McLoughlin Prepared On: 8/7/24 Dut odi de Dutchess County Workforce Investment Board "Building Partnerships for Workforce Solutions" MEMORANDUM TO: FROM: Susan J. Serino, County Executive Louise McLoughlin, Executive Director, Dutchess County Workforce Investment Board DATE: August 7, 2024 RE: Resolution Request Please find attached a Resolution Request form and Fiscal Impact Statement for a resolution to be presented at the next available Meeting of the County. The DWIB receives Notices of Authority (NOA) from the New York State Department of Labor (NYSDOL) to provide training and employment services to adults, dislocated workers and youth who reside in Dutchess County. NOA's either supply additional funding or rescind expired funding. The attached NOA is supplying additional funding to Dutchess County. The first NOA is for NYSCION. NOA- $30,000 Funding Source-NYS Office of Mental Health (OMH) • Distributed and monitored through NYSDOL • NOA Number: NY SCION OMH PY23-1 • Program Year: (PY) 23 • Date Range: 1/1/2024-12/31/2028. • Who is Served: Individuals with disabilities/Businesses with hiring needs • Note- the NOA states, "It is important that both streams of funding (WOA and State OMH) remain separate for fiscal reporting purposes when entering allowable expenditures, accruals and obligations in the PeopleSoft Financial Accounting System. To differentiate between funding streams, the State OMH portion of NY SCION has been assigned Program Code 346, Program Year 23 (PY23)". Therefore, the DCWIB is respectfully requesting a separate G/L Account Number in LOGOS for these funds. This second NOA is for our first round of WIA funding for adult and dislocated workers NOA- $340,969.46 Program Year: (PY) 24 • Date Range: 7/1/2024-6/30/2026. • NOA Number: PY24-2 3 Neptune Road Poughkeepsie, NY 12601 Telephone (845) 463-0517 Fax (845) 463-0247 www.dcwib.org The programs provided by this agency are partially funded by moneys received from the County of Dutchess EOE/P auxiliary aids and services are available upon request to individuals with disabilities 11. 1 10573255 01 : de BAGE COSTI Dutchess County Workforce Investment Board "Building Partnerships for Workforce Solutions" NOA- $340,969.46 (cont) Who is Served: Adult & Dislocated Workers This is our first installment of two installments. Breakdown: • Adult $98,540.09 • Dislocated Worker $208,332.42 • Administration $34,096.95 Note- Funding for administration is included in the NOA as a separate line item. Previous funding for PY24 of $57,657 was the administration portion of the PY24 Youth allocation. This NOA reflects the administration portion of the first installment of PY24 adult and dislocated worker money. Please contact me at 845-463-0517 x204 if you have any questions or require additional information. 3 Neptune Road Poughkeopsie, NY 12601 Telephone (845) 463-0517 Fax (845) 463-0247 www.dcwib.org The programs provided by this agency are partially funded by moneys received from the County of Dutchess BOEIP auxiliary aids and services are available upon requestto individuals with disabilities Department Cathy Hochul, Governo oberta Reardon, Commission: July 31, 2024 Ms. Susan J. Serino County Executive Dutchess County Dutchess County Office Building 22 Market Street, 6th Floor Poughkeepsie, New York 12601 Dear Ms. Serino: The New York Systems Change and Inclusive Opportunities Network (NY SCION) Program is being leveraged with additional funding from the New York State Office of Mental Health (OMH). As a result, your local area has been awarded additional NY SCION program funding in the amount of $30,000.00 with an effective date of January 1, 2024 and an effective end date of December 31, 2028. NY SCION is now a duel funded program with both Workforce Innovation and Opportunity Act (WIOA) funds (awarded to your local area on January 4, 2024) and State OMH funds. As the pass- through entity of NY SCION program funds to your local area, New York State Department of Labor (NY SDOL) is required to execute the attached Subrecipient Agreement incorporating all fiscal, and operational aspects of the grant and includes the following sections: 1. Subrecipient Cover Page Notice of Obligational Authority (NOA) IlI. IV. Memorandum of Understanding (MOU) between NYSDOL and OMH Technical Advisory (TA) #21-06.02 "Revised Guidance for Implementation of the New York Systems Change and Inclusive Opportunities Network Program" V. Attestation In accordance with TA #21-06.02, NY SCION program funds including State OMH funds can be used to pay for the Disability Resource Coordinator's (DRC's) salary and fringe benefits, allocated and direct non-Personnel Services costs, as well as additional activities that further the mission of NY SCION, including but not limited to, the salary, fringe benefits, and allocated and direct non-Personnel Services costs of designated staff that support DRC activities, and DRC supervision. Up to 10% of funds can also be spent on administrative costs (i.e., legal, fiscal, and human resources management costs). Allowable and unallowable costs must meet WIOA requirements. It is important that both streams of funding (WIOA and State OMH) remain separate for fiscal reporting purposes when entering allowable expenditures, accruals, and obligations in the PeopleSoft W. Averell Harriman State Office Campus Building 12, Room 440, Albany, NY 12226 www.labor.ny.gov : Financial Accounting System. To differentiate between funding streams, the State OMH portion of NY SCION has been assigned Program Code 346, Program Year 23 (PY23). The WIOA portion of NY SCION has previously been assigned Program Code 345, Program Year 22 (PY22) and must be fully obligated by your local area first before obligating OMH funding. Expenditures must also be charged to WIOA funds first (or moved from State OMH funds to WIOA if there are deobligations) to ensure that the WIOA funds are fully liquidated before they lapse. Please review the attached Subrecipient Agreement and complete and return the attestation document (Section V) by COB, Friday, August 23, 2024. The attestation requires signature by the Chief Elected Official (CEO) or authorized signatory for the Local Workforce Development Area for the fiscal reporting to NYSDOL. Any questions concerning this information should be directed to Mr. Nicholas Gratch, State Representative at 315-479-3239. Sincerely, Kerry Douglas-Duffy Kerry Douglas-Duffy Director Bureau of Workforce Innovation & Quality Attachments) CC: Dr. Louise McLoughlin Ms. Amanda Dushaj Mr. Nicholas Gratch Mr. John Forte Ms. Fenting Li Ms. Rachel Adler Program: NOA Number: Grantor: State General Fund: LWDA Name: LWDA Assigned Number: UEl Number: Subrecipient Contact: Subrecipient Contact Title: Program NY SCION OMH - Year 1 (PY23) NY SCION OMH - Year 2 (PY24) NY SCION OMH - Year 3(PY25) NY SCION OMH - Year 4 (PY26) NY SCION OMH - Year 5 (PY27) Total NYS Department of Labor Division of Employment & Workforce Solutions NOTICE OF OBLIGATIONAL AUTHORITY (NOA) NY SCION OMH The effective date for this funding is 01/01/24 to 12/31/2028 NY SCION OMH NY SCION OMH PY23-1 Governor of New York through the NYS Department of Labor 10000 Local Workforce Development Area (LWDA) Subrecipient Information Dutchess County 60 D3RRG8P2LNQ4 Susan J. Serino Dutchess County Executive NY SCION OMH Prior Approved Level $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Change (per this NOA) $30,000.00 $0.00 $0.00 $0.00 $0.00 $30,000.00 NYSDOL Contact Information Representative Name: Phone Number: Nicholas Gratch (315) 479-3239 Approval signature: Kerry. Douglas- Duffy erry Douglas-Duffy Director Bureau of Workforce Innovation & Quality New Level $30,000.00 $0.00 $0.00 $0.00 $0.00 $30,000.00 7/31/2024 NYS Department of Labor Division of Employment & Workforce Solutions NOTICE OF OBLIGATIONAL AUTHORITY (NOA) Authorizing Program Year 2024 Workforce Innovation & Opportunity Act (WIA) Title 1-B Funding Program: Period of Authorization: WIOA Program Year 2024 Adult & Dislocated Worker - 07/01/2024 through 06/30/2026 Youth - 04/01/2024 through 06/30/2026 NOA Number: Grantor: FAIN Youth: FAIN Adult: FAIN DW: PY24-2 Governor of New York through the NYS Department of Labor 24A55AY000060 24A55AT000069 24A55AW000099 Local Workforce Development Area (LWDA) Subrecipient Information LWDA Name: Dutchess County LWDA Assigned Number: 60 UEl Number: Subrecipient Contact: Subrecipient Contact Title: Program Adult Dislocated Worker Youth Administration Dislocated Worker Transferred for Adult Activities Adult Transferred for Dislocated Worker Activities TOTAL Representative Name: Phone Number: Susan J. Serino Dutchess County Executive WIOA Title 1-B Prior CFDA # 17.258 17.278 17.259 All Programs 17.278 Approved Level $0.00 $0.00 $518,908.26 $57,656.47 $0.00 17.258 $0.00 $576,564.73 NYSDOL Contact Information Nicholas Gratch (315) 479-3239 Change (per this NOA) $98,540.09 $208,332.42 $0.00 $34,096.95 $0.00 $0.00 $340,969.46 proval Signature: Sarry Douglas- Vuff erry Dguglas-Duff Director, Bureau of Workforce Innovation & Quality New Level $98,540.09 $208,332.42 $518,908.26 $91,753.42 $0.00 $0.00 $917,534.19 7/1/2024 of Labor SECTION 2 NOTICE OF OBLIGATIONAL AUTHORITY (NOA) NY SCION OMH - SUBRECENT AGREEMINT NYS Department of Labor Division of Employment & Workforce Solutions Subrecipient Agreement Notification of Award/Obligation: NY SCION OMH Subrecipient: UEl Number: Project Description: Subaward Period of Performance: Total Funds Committed to Subrecipient (unless otherwise amended): Indirect Cost Rate: R&D Grant: Susan J. Serino Dutchess County Executive D3RRG8P2LNQ4 NY SCION OMH - Program Year 2023 January 1, 2024 to December 31, 2028 $30,000.00 To Be Determined Not applicable Payments to subrecipients will be made via the Notice of Obligational Authority process with subrecipients reporting expenditures, accruals, and obligations via the PeopleSoft Financial application. In performing its responsibilities under this subrecipient agreement, the subrecipient assures that it will fully comply with all applicable state and federal rules and regulations including but not limited to the following NYSDOL Technical Advisories, federal regulations, and federal cost principles, including any subsequent amendment: NYS Department of Labor Technical Advisories: 1) TA #21-4 "Monitoring - New York State Department of Labor (NYSDOL) Workforce Innovation and Opportunity Act (WIA) Monitoring/Oversight of and Provision of Technical Assistance to Local Workforce Development Boards (LWDBs) and LWD Responsibilities Relating to NYSDOL's Monitoring Process" attps lidol ny gov/systemites/documents/2021/06/ta-21-04-ga-monitoring- 06-22:2021 Dol 2) TA #21-5 "Monitoring - Remote and/or Onsite Subrecipient Oversight and Monitoring Responsibilities for Chief Elected Officials (CEOs) and Local Workforce Development Boards (LWDBs)" hittps i/doin gov/system/les/cocuments/2021/09/a-21-05-subrecipient-monitoring 06-26-2021 pcif 3) TA #11-2.4 "Financial Reporting and Cash Draw-down Policy and Procedures for WIOA, Trade Adjustment Act and Other Federal Funding" httes viciol ny gov/system/iles/documems:202305 ta-11-02 5-bancal-reportn-05:17-2023 od: 4) TA #17-4 "Final Fiscal Closeout of Expiring Federal Funds" attos liciol ny gov/system/filesgiocuments/2021:03 a-17-04 pdi 5) TA #16-2 "Retention of Records by Local Workforce Development Boards" hitos./idol ny govisystem/fliesigbeuments/2021/03/a-16-02 poi NEwyORK Department SPPORTUNITY | of Labor : SECTION 1 SUBRECIPIENT COVER PAGE SENTOR Departmer SECTION 3 MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN NYSDOL AND OMH NYSCION OMH-SOBRECHIENT AGREEMENT MOU 2023-016 1:2:0:25.1. 30338. 23 : : MEMORANDUM OF UNDERSTANDING BETWEEN THE New York State OFFICE OF MENTAL HEALTH and THE New York State DEPARTMENT OF LABOR THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the New ork State Office of Mental Health (OMH), an executive agency of the State of New York naving its principal place of business located at 44 Holland Avenue, Albany, New York 12229 and the New York State Department of Labor (DOL), an executive agency of the state of New York, having its principal place of business located at Building 12, W.A Harriman Campus, Albany, NY 12226. WITNESSETH: WHEREAS, the general powers, functions and duties of OMH are set forth in Article Five of the NYS Mental Hygiene Law; and WHEREAS, it is the mission of OMH to promote the mental health of all New Yorkers; and WHEREAS, it is the mission of the DOL to empower and protect New York's workers by supporting the unemployed and by ensuring all workers have a safe workplace where they receive a fair wage; and WHEREAS, the DOL is the State entity responsible for administration of the New York Systems Change and Inclusive Opportunities Network (NY SCION); and NY SCION expands the network of Disability Resource Coordinators (DRCs) to all 33 Local Workforce Development Areas (LWDAs) to increase the capacity of their service delivery and betters serve individuals with disabilities. WHEREAS, the Parties desire that OMH shall, on behalf of the State of New York, contribute to the continuation and sustainability of NY SCION, as additional funds will be made available to support LWDAs and DRC staffing; NOW, THEREFORE, in consideration of the above, it is understood by and between the Parties: I. Term This MOU will commence as of the date last signed below and remain in effect for five ) years from date of commencement, subject to available funding as further set out ection Ill below. This MOU may be renewed upon the expiration of the five-year ter for one (1) year period unless the parties agree in writing at least thirty (30) days prior to the end of the initial term. This MOU shall have two such one-year renewal periods. Either OMH or DOL may terminate this MOU at any time, in its sole discretion and without cause, by giving at least thirty (30) days' prior notice by email and regular mail to 1 MOU 2023-016 the other party's MOU Administrator listed below, provided that any pending projects will continue to completion. Roles and Responsibilities a. OMH Role and Responsibility as it pertains to NY SCION: Pursuant to this MOU, OMH will support NY SCION as an essential component of New York's supports system for job seekers with disabilities. OMH will support NY SCION funded Disability Resource Coordinator (DRC) staff at NYS DOL Career Center, One Stop, and other Workforce Development Board (WDB) community locations to best serve individuals with disabilities, and particularly those with mental health related support needs, to achieve employment, education, and financial self-sufficiency goals. Training and technical assistance will be provided by OH on subjects including but not limited to: • Essential NYS OMH program models, including program support type information, eligibility, and referral processes • Individualized Placement and Support (IPS) Supported Employment General information pertaining to existing and emerging employment service models Social Security Administration (SSA) Ticket-to-Work (TTW) Program • Working while receiving public benefits, financial literacy, and financial management • Training frontline staff on serving customers with disabilities. b. DOL Role and Responsibility as it pertains to NY SCION: Pursuant to this MOU, NY SCION will support OMH and the mental health population as an essential component of New York's supports system for job seekers with disabilities. NY SCION DRCs will develop and maintain partnerships with local OMH funded rehabilitation resources, all of which have an employment component, and provide semi- annual in-person information sessions pertaining to relevant topics such as NY SCION and Career Center resources for staff and participants. OMH and DOL will establish a mechanism to track information sessions. Sessions will be provided to staff in programs including but are not limited to: • Personalized Recovery Oriented Services (PROS) • Assertive Community Treatment teams (ACT) • Community Oriented Recovery and Empowerment (CORE) • State Aid Funded Employment Programs (SAFEP) NY SCION DRCs will become familiar with and have on hand resources pertaining to local OMH funded clinical resources. 2 MOU 2023-016 Ill. IV. NY SCION DRCs will track NY SCION Customer referrals and connections to OMH resources. OMH and DOL will jointly establish a data mechanism for this purpose DOL will include language subject to OMH's approval articulating that NY SCION is jointly funded by OMH and DOL in relevant materials including but not limited to: • Trainings and Technical Assistance Materials • Communications to stakeholders • Press and publications Such language regarding joint funding will not be included in all NY SCION materials. News releases, publicity, or any other public announcements regarding this project and related to the joint funding may not be released without prior written approval from DOL. Funding: Upon acceptance of this MOU, OMH will transfer one million dollars ($1,000,000) annually to DOL, to be used for NY SCION activities. Funds will be made available to DOL through annual sub-allocation, in a manner approved by the New York State Division of the Budget (DOB) and the Office of the State Comptroller (OSC). For the first year of this agreement funds will be transferred as soon as possible after the execution of the MOU. For the second year and going forward annual funds will be transferred by the end of the calendar year. For instance, 2025 funds will be transferred by December 31, 2024. To the extent that funding remains available for continued use, any unexpended funding at the end of each year will be rolled forward to help support NY SCION activities in the following year, subject to Committee approval. DOL agrees to send OMH expenditure reporting on the sub-allocation quarterly. The format of required reporting is further set out in Appendix A. MOU Administration: OMH and DOL will each appoint an MOU Administrator who will be an employee within each agency, respectively. The MOU Administrator may be changed by either party by giving the other party five (5) days' advanced written notice of the change. The MOU Administrators will: 1. Contact all appropriate agency employees; 2. Coordinate agency responsibilities; Ensure uniformity in agency operating procedures; 3 MOU 2023-016 VI. 4. Represent the agency in the first instance in resolving or attempting to resolve any ambiguities or disputes that may arise under this MOU; and 5. Accept all notices provided by the other party. OMH Administrator Contact Name: Andy Sink Title: NYESS Director of Employment Policy Address: 44 Holland Ave., 6* Fl. Albany, NY 12229 Phone: Email: (518) 474-3616 [email protected] DOL Administrator Contact Name: Kerry Douglas-Duffy Title: Director, Bureau of Workforce Innovation and Quality Address Harriman State Office Camus, Bidg. 12, Room 440 Albany, NY 12226 Phone: Email: (518) 457-6414 Kerry. Douglas-Duffy @labor.ny.gov Counterparts This MOU may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same MOU. This MOU may also be executed in counterpart facsimile or scanned signatures, each of which save pare or scanned signature of a pary shall be vermed to be the original signature of Entire Understanding: This MOU constitutes the entire understanding between the Parties with respect to services covered by this MOU. This MOU may be amended or modified only by mutual written agreement of the Parties. No other understanding, oral or otherwise, regarding the subject matter of the MOU will be deemed to exist or to bind any of the parties : : : MOU 2023-016 In Witness Whereof, the parties hereto have caused this MOU to be executed by its duly authorized officers on the day and year last entered below. NEW YORK STATE OFFICE OF MENTAL HEALTH BY: Digitally signed by Bob Moo Bob Moon Date: 2024.05.10 1401:1 (Signature) Bob Moon, Deputy Commissioner (Print Name and Title) 05/10/2024 (Date) NEW YORK STATE DEPARTMENT OF LABOR BY: •cott t 3. Melvin Dal: 024, 0509 0923-5 Mil (Signature) Scott B. Melvin, Executive Deputy Commissioner (Print Name and Title) 5/9/2024 (Date) MOU 2023-016 APPENDIX A WHEREAS, there currently exists an OMH/DOL Joint Management Committee that meets quarterly to discuss and resolve any potential issues that may arise regarding any OMH/DOL jointly sponsored employment programs and initiatives. WHEREAS, the members of the OMH/DOL Joint Management Committee (JMC) consist of both program and fiscal staff from the respective agencies. Therefore, all funds paid by OMH to DOL under this SCION MOU will be approved and managed by the DOL will provide OMH and the Joint Management Committee a quarterly export from SFS detailing SCION expenditures related to this funding. AGENCY ROLE Name OMH Program Nicole Haggerty OMH Program Andy Sink OMH Program Lisa Brown OMH Budget April Woitkiewicz OMH Budget Anthony Walsh OMH Counsel Peter Berkery DOL Program Vicki Mockler DOL Program Pamela Miller DOL Program Christopher Myers DOL Program Kerry Douglas-Duffy DOL Program Alan Gallagher DOL Budget Andrew Welcome DOL Budget John Gorevich DOL Counsel Caroline Conway NEW YORK Department 1...1 LE: SE SER : SECTION 4 TECHNICAL ADVISORY 21-06.02 REVISED GUIDANCE FOR IMPLEMENTATION OF THE NEW YORK SYSTEMS CHANGE AND INCLUSIVE OPPORTUNITIES NETWORK (NY SCION) PROGRAM NY SCIONOMH - SUBRECPONI AGREEMINT • eek State Desertgent citebor i accret Hamman State Oifice Campus Balding 12 Room 440. Albeny Ny 12220 To: SUBJECT: Workforce Development System Technical Advisory #21-06.02 July 26, 2024 Workforce Development Community Revised guidance for implementation of the New York Systems Change and Inclusive Opportunities Network (NY SCION) Program PURPOSE Provide guidance to Local Workforce Development Boards (LWDBs) in their implementation of the NY SCION Program to enhance employment outcomes for individuals with disabilities. POLICY Effective January 1, 2024, each LWDB participating in the NY SCION program must hire, designate, or have on staff at least one (1) Disability Resource Coordinator (DRC) dedicated to enhancing employment outcomes for individuals with disabilities. This requirement will continue until further notice. DRC positions can be part-time (15-29 hours) or full-time (30+ hours), though LWDBs must provide a clear explanation/justification for hiring/designating a part-time DRC in their Implementation Plan (see Section B. below). LWDBs outside of New York City (NYC) will receive up to $100,000 in State-level Workforce Innovation and Opportunity Act (WIOA) funds and up to $30,000 in New York State (NYS) Office of Mental Health (OMH) funds annually through the period of performance. NYC will receive the balance of available funds, less a reserve for State- level activities, but no less than $500,000 annually through the period of performance. These funds can be used to pay for the DRC's salary and fringe benefits, allocated costs, and direct Non-Personnel Services costs. Funds may also be used for additional activities that further the mission of NY SCION, including but not limited to, the salary, fringe benefits, and allocated and direct Non-Personnel Services costs of designated staff that support DRC activities and DRC supervision. Up to 10% of funds can also be spent on Administrative costs (legal, fiscal, and human resources management costs). Allowable and unallowable costs must meet WIOA requirements. A full description of the DRC position, their duties, and responsibilities, as well as recommended minimum qualifications is included in Attachment A: Disability 1 Department of Labor 07-26-2024 Resource Coordinator (DRC) Job Description and Recommended Minimum Qualifications. ACTION A. Role of the DRC - As described above, LWDBs must hire, designate, or have on staff at least one (1) DRC dedicated to enhancing employment outcomes for individuals with disabilities. The DRC plays many roles under NY SCION, which must be prioritized as follows: 1. Service Coordination Whenever possible, DRCs must work on behalf of job seekers in a service coordination role, the specifics of which are outlined below: a. Integrated Resource Teams (IRT) - IRTs are a person-centered, collaborative service coordination model that must be emphasized under NY SCION. IRTs offer providers the opportunity to share in more substantial employment outcomes for shared customers; benefit from the coordinated application of other systems' resources and expertise in the context of their own service plans; and meet or exceed their outcome measures while reducing the amount of staff time needed to effectively implement service plans. DRCs must work with Career Center staff and partners to form these collaborative groups to support the chosen education, training, employment, and/or career pathway goal(s) of any individual job seeker with a disability who is facing multiple barriers to employment. DRCs must strive to ensure that IRTs are customer-led. IRTs must be comprised of stakeholders within the disability services community and representatives of the workforce development system. Those stakeholders may include, but should not be limited to, Vocational Rehabilitation (VR) service providers, VR Counselors (VRCs), Integrated Employment Specialists, Independent Living Center staff, job coaches, Business Services Representatives (BSRs), Labor Services Representatives (LSRs), Employment Counselors, businesses, and/or Veteran Services staff. More information on IRTs can be found on the NY SCION Resources webpage. b. Support and Coordination of Employment-Related Activities - DRCs must consult with, and provide technical assistance and support to, Career Center and partner staff who are providing individualized career services (e.g., comprehensive assessments, individual counseling, workforce preparation activities) to individuals with disabilities. 2 Department of Labor 07-26-2024 Note that within their scope of work, DRCs must prioritize service coordination and continuous improvements of systems that serve individuals with disabilities (see Section A. 3 below) over direct service provision. Accordingly, before accepting any direct referral from Career Center staff, DRCs must first determine the appropriateness of the referral, and whether coaching and/or technical assistance for the referring staff member would better meet the needs of the customer. 2. Continuous Improvement of Systems that Serve Individuals with Disabilities DRCs must be committed to continuous improvement of their Local Workforce Development Area's (LWDA) capacity to serve individuals with disabilities. Activities must include, but should not be limited to: a. Business Education, Outreach, and Engagement - Conduct outreach to businesses to discuss partnerships, work experiences, training, and referrals, as well as challenges related to recruiting, hiring, training, retaining, and advancing employees with disabilities b. Outreach & Recruitment - Increased traffic of individuals with disabilities coming to Career Centers as a result of direct outreach and recruitment will reveal gaps in both physical and programmatic accessibility. Once identified, DRCs must work with the LWDB and partner staff to respond to these gaps. Note that the United States Department of Labor's (USDOL) Employment and Training Administration (ETA) has provided guidance that clarifies the allowable use of WIOA funds for outreach activities in Training and c. Capacity Building and Support - DRCs must enhance the Career Center's capacity to effectively serve individuals with disabilities by identifying, sharing, and leveraging disability-related resources and partnerships for maximum support. Note that these capacity-building activities do not end at the staff level. USDOL ETA's "Promising Practices in Achieving Nondiscrimination and Equal Opportunity: Section 188 Disability Reference Guide" provides numerous examples of actions DRCs and LWDBs can take to ensure equal access to programs and activities. DRCs must consider these best practices when engaging in capacity- building activities. d. Topic Training - Assist and train stakeholders (e.g., LWDB, Career Center staff, businesses, community colleges, and training providers) on critical topics, including the Americans with Disabilities Act of 1990 (ADA) requirements and rights, WIOA Section 188, Ticket to Work (TTW), accommodations, assistive technology, and assessments. e. Data Entry Training and Support - Assist Career Center staff in the appropriate entry of job seeker data into the One-Stop Operating System (OSOS) (see Section C.1). Department of Labor 07-26-2024 f. Promotion of Career Pathways - Promote the active participation of individuals with disabilities in existing career pathways, systems, and programs, instead of one-time employment. g. Promotion of Career Center and Partner Services - Actively promote inclusive and accessible Career Center services and programs, focusing on Benefits Advisement, the TTW Program, and Career Pathways. h. TTW Program - Conduct outreach to Social Security Administration (SSA) Disability Beneficiaries, expanding participation in the TTW Program. Coordinate the assignment of Tickets to the New York Employment Services System (NY ESS) Administrative Employment Network (AEN) LWDB Provider Affiliate or a local Employment Network (EN). i. Resource Leveraging - Leverage resources from multiple systems and partners effectively for the full participation of individuals with disabilities in existing career pathways and related programs. 1. Sustainability Planning - Support sustainability planning strategies to ensure the long-term success of NY SCION policies, practices, activities, and services. 3. Direct Services Although NY SCION prioritizes system change and the service coordination role of the DRC, there are times when direct service provision is permitted: a. Direct Service Prioritization - DRCs may serve any job seeker with a disability directly, either remotely or in-person, but must prioritize direct services to SSA disability beneficiaries in their pursuit of Competitive Integrated Employment (CIE). Regarding services to job seekers who are not SSA disability beneficiaries, DRCs should prioritize serving in a service coordination or capacity building role (see Sections A.1. and A.2 above) whenever possible, rather than serving these job seekers directly. In either case, DRCs and LWDB leadership must collaborate to identify the most appropriate balance of direct services, service coordination, and efforts to continuously improve services to individuals with disabilities within the local workforce development system. Starting with Year Three (3) of NY SCION, DRCs are no longer required to limit direct service delivery activities to no more than half of their work time. However, LWDBs and DRCs are reminded to carefully manage the DRC's direct service delivery workload, leveraging the services of other appropriate Career Center staff, because the DRC has many other required functions to fulfill beyond direct service delivery. b. Benefits Advisement/Work Incentive Counseling Credentialing Requirement - Through its partnership with NYS OMH, NYSDOL helps to operationalize the NYESS AEN under the SSA's TTW Program. Participating LWDB provider affiliates, and the DRCs under their employ, are key partners under the NYESS AEN. Under this partnership, Department of Labor 07-26-2024 NYSDOL is committed to making sure that every Career Center has the capacity to assist recipients of SSA Disability Benefits (i.e., Social Security Disability Insurance (SSDI), Medicare, Supplemental Security Income (SSI), or Medicaid) in achieving CIE and transitioning off of SSA Disability benefits. As such, every DRC must become credentialed in Work Incentive Counseling and Benefits Advisement from either the Cornell Yang-Tan Institute on Employment and Disability (YTI) or Virginia Commonwealth University (VCU). Once certified, DRCs must maintain their certification as required by the credentialing entity. c. TTW Program Direct Services to SSA Disability Beneficiaries - As mentioned above, DRCs must assist and support SSA disability beneficiaries in their pursuit of CEl. This includes all necessary steps to help TTW-eligible individuals to assign their Ticket to their local NYESS AEN LWDB Provider Affiliate or another EN/AEN and track that individual's Ticket as they achieve employment milestones and outcomes. As above, it also includes providing benefits advisement and work incentive counseling to Ticket holders. Finally, DRCs must keep accurate case management and OSOS records of job seekers who have assigned their tickets to the LWDB Provider Affiliate for reporting purposes. Note that in local areas with high volumes of customers who are SSA disability beneficiaries, making it impractical for the DRC to effectively serve all such customers, the DRC must work with teams of other appropriate staff to split the SSA disability beneficiary's caseload. Once DRCs are fully credentialed (see Section A.3.b. above), they must join the NYESS AEN Work Incentive Network (WIN), add their contact information to the WIN locator map, and must emphasize the enhanced partnership between the LWDB and NYESS to participants, partners, and the community. B. Implementation - To ensure that NYS workforce systems are responsive to the needs of individuals with disabilities, LWDB's must assist DRCs in the following ways: 1. Implementation Plan - On an annual basis, LWDBs must provide NYSDOL with a revised implementation plan. A template for the implementation plan is included in this Workforce Development System Technical Advisory (WDS TA) as Attachment B: New York Systems Change and Inclusive Opportunities Network (NY SCION) Implementation Plan. Revised plans must be submitted annually by August 1 to [email protected]. If there are no changes to a LWDB's implementation plan, the LWDB must acknowledge that it was reviewed by the DRC and local-level leadership and that no changes were necessary. 2. Community Asset Map - On an annual basis, LWDBs must provide NYSDOL with a completed or revised local community asset map. Revised maps must be submitted annually by August 1 to [email protected]. Asset 5 YORK STATE Department of Labor 07-26-2024 napping is a systematic process of cataloging key services, benefits, and resources within the community, such as organizational resources, physical space, institutions, associations, and elements of the local economy. For more information, please see the following three (3) resources: • University of California. Los Angeles Center for Health Policy Research Section 1: Asset Mapping; • National Center for Farmworker Health. Inc. Community Asset Mapping Guide; and • Rural Health Information Hub - Rural Communitv Health Toolkit - Asset Identification. If there are no changes to a LWDB's Community Asset Map, the LWDB must acknowledge that it was reviewed by the DRC and local-level leadership and that no changes were necessary. 3. Training - LWDBs must support DRCs to deliver training. This must include, but is not to be limited to: a. Identification of Gaps - Identify, examine, and address gaps in training, services, and policies. b. Disability Awareness and Accessibility Strategies - Develop and execute a strategy that incorporates training on programmatic access, communication, and digital accessibility. c. WIOA Section 188 Compliance Training - Implement at least two (2) annual trainings on WIOA Section 188 compliance for Career Center staff and local partners. LWDBs should refer to the WIOA Section 188 Disability Reference Guide (see Section A.2.c. above). d. Priority Training Topics - Prioritize training on the ADA, Reasonable Accommodations, Work Incentives and Benefits Advisement, and Disability and Provider resources. 4. Sustainability of Effective Practices - DRCs must engage in sustainability planning with partners, including their LWDB. Such planning must include identification of effective practices under NY SCION and how these practices can be formalized. These activities must be included in the LWDB's implementation plan (see Section B.1. above) and the DRC's Quarterly Narrative report (see Section C.3. below). 5. TTW Participation - NYSDOL is committed to ensuring that every Career Center has the capacity to serve recipients of SSA Disability benefits to the greatest extent possible. To help facilitate effective services to SSA disability beneficiaries, each LWDB must be registered with the NYESS AEN, be a separate AEN themselves, or be registered as an EN through the SSA C. Data Fidelity - NY SCION is a program whose ongoing mission is to continuously improve the capacity of workforce development systems and programs to serve job 6l Department of Labor 07-26-2024 seekers with disabilities. To measure the effectiveness of this mission, the following performance measures will be tracked: WIOA Performance Measures - a. The six (6) WIOA primary indicators of performance as detailed in WDS TA #18-06.3; b. Total participants entering and completing career pathways training; c. Total participants entering and completing a work experience; d. Total participants receiving an industry-recognized/post-secondary certificate or credential; e. Total participants entering unsubsidized employment; and f. Number of entries on the NY SCION OSOS Custom Tab. TTW Performance Measures - a. Tickets assigned to the LWDB; b. Milestones achieved; c. Outcomes achieved; and d. TTW revenue generated. To ensure the accuracy and fidelity of the performance measures above, LWDBs must ensure timely case management data entry for individuals with disabilities and individuals receiving SSA disability benefits. In addition to timely case management data entry, LWDBs must also track services and activities as follows: 1. NY SCION OSOS Custom Tab - As of November 2023, all staff with OSOS access, including DRCs, now automatically have access to the NY SCION OSOS Custom Tab to facilitate data entry by anyone directly serving customers. Local areas participating in SCION must complete or update the NY SCION tab for services provided to, and outcomes attained by, every customer with a disability seen by Career Center Staff. The tab can be updated by any staff with access to the tab that serves a customer with a disability. All staff in the participating local area must, at minimum, complete the "Disability Categories" section of the tab for every customer that discloses a disability and for whom they enter an activity, comment, or service into OSOS. This triggers an enrollment of a participant in NY SCION. In the course of their Data Review (See Section C.2. below), DRCs are encouraged to work with and provide guidance and/or training to staff that should be using the NY SCION OSOS Custom Tab. 2. Data Review - On at least a quarterly basis, DRCs must review case management system data on active customers with disabilities in their catchment area to ensure data fidelity. This includes information entered on the NY SCION OSOS Custom Tab. 7 Department of Labor 07-26-2024 Note: The NY SCION OSOS Guide was created not only to assist DRCs and staff in the completion of the NY SCION OSOS Custom Tab, but also to provide guidance on when and how staff should complete or update the tab. 3. Quarterly Reporting - Required qualitative performance outcomes and success stories must be submitted by the DRC and local-level leadership on a quarterly basis using Attachment C: NY SCION DRC Quarterly Report Template. This report must also include documentation of the training and technical assistance provided by the DRC to local staff who see job seekers with disabilities, such as Employment Counselors, LSRs, and Youth Counselors (as described in Section A.1.b. above). Monitoring - LWDBs and DRCs must comply with NYSDOL's remote and/or onsite monitoring of the NY SCION program in accordance with the requirements of WDS TA #21-04: Monitoring - New York State Department of Labor (NYSDOL) Workforce Innovation and Opportunity Act (WIOA) Monitoring/Oversight of and Provision of Technical Assistance to Local Workforce Development Boards (LWDBs) and LWDB Responsibilities Relating to NYSDOL's Monitoring Process. Additional information on monitoring and available monitoring guides can be found on the NYSDOL website. D. Partnership with OMH - Under a Memorandum of Understanding (MOU) between NYSDOL and NYS OMH, OMH will provide $1 million per year to support NY SCION. To help facilitate this partnership and shared outcomes, the following is required: 1. Individual Placement and Support (IPS) Overview Training - DRCs must attend and complete IPS Overview Training, covering awareness, rapid engagement, connection to community resources, integration with NYS as an Employment First state, combined IPS Awareness, applicability, and OMH resources overview, including specific Mental Health (Disability Awareness) training. IPS is a model of supported employment for people with serious mental illness (e.g., schizophrenia spectrum disorder, bipolar, depression, etc.). 2. NYESS Annual Training Delivery - DRCs must complete annual NYESS- delivered tracking and mandatory disability awareness training provided to all Career Centers. 3. Support for Mental Illness - DRCs must support individuals with mental illness, ensuring connection to necessary supports. 4. System Capacity Improvement - DRCs must support improvements of system capacity through connections to OMH program models. 5. Tracking Mechanisms - DRCs must complete established tracking and reporting mechanisms. 6. Public Benefits Advisement - As described under Section A.3.b. above, DRCs must provide benefits advisement and work incentive counseling, join the NYESS STATE Department of Labor 07-26-2024 WIN upon certification, and emphasize the enhanced partnership between DRCs and NYESS. 7. Partnership Development - DRCs must develop and maintain partnerships, provide semi-annual in-person information sessions, and establish a mechanism to track information sessions as outlined in the MOU. BACKGROUND USDOL ETA previously awarded NYSDOL four rounds (4) of Disability Employment Initiative (DEI) funding to support DRCs in selected LWDAs in NYS. These funds were used to implement activities targeted at improving education, training, and employment outcomes for individuals with disabilities who were unemployed, underemployed, and/or receiving Social Security disability benefits. The purpose of the DEl was to expand the capacity of Career Centers to provide services to individuals with disabilities and to promote the use of existing career pathways to serve: • Adults (ages 18 and older) with visible, non-visible, and significant disabilities, including those who have acquired disabilities in adulthood; and • Youth (ages 14-24) with visible, non-visible, and significant disabilities, including those who have chronic health conditions. DEl projects focused on improvements needed to make existing career pathways systems fully inclusive of, and accessible to, individuals with disabilities. Examples of success stories from these DEl projects are available on the NYSDOL website. REFERENCES USDOL WorkforceGPS DEl Front Line Resources for Disability Resource Coordinators Minnesota DEI Project for best practices, resources, and sample documents to assist in implementation. Training and Employment Guidance Letter (TEGL) No. 03-23: Allowable Uses of Funds for Outreach Activities for Federal Formula and Competitive Grant Awards Training and Employment Notice (TEN) No. 24-18: Updated Promising Practices in Achieving Nondiscrimination and Equal Opportunity: A Section 188 Disability Reference Guide WDS TA #18-06 3: Primary Indicators of Performance for Titles I and Ill under the Workforce Innovation and Opportunity Act (WIOA) WDS TA #21-04: Monitoring - New York State Department of Labor (NYSDOL) Workforce Innovation and Opportunity Act (WIA) Monitoring/Oversight of and 9 STATE Department of Labor 07-26-2024 Provision of Technical Assistance to Local Workforce Development Boards (LWDBs) and LWDB Responsibilities Relating to NYSDOL's Monitoring Process INQUIRIES Please direct all questions regarding this WDS to [email protected]. ATTACHMENTS A. Disability Resource Coordinator (DRC) Job Description and Recommended Minimum Qualifications B. New York Systems Change and Inclusive Opportunities Network (NY SCION) Implementation Plan C. New York Systems Change and Inclusive Opportunities Network (NY SCION) Disability Resource Coordinator (DRC) Quarterly Report : 10 - Department — 07-26-2024 Attachment A DISABILITY RESOURCE COORDINATOR (DRC) JOB DESCRIPTION AND RECOMMENDED MINIMUM QUALIFICATIONS A. Job Description The DRC job description as outlined below was developed over time by the New York State Department of Labor (NYSDOL) and the United States Department of Labor employment and Training Administration (USDOL ETA), in partnership with the Office of Disability Employment Policy (ODEP) and the National Disability Institute (NDI). The DRC position can be part-time (15-29 hours per week) or full-time (30 hours or more per week), and can be filled through hiring a new, or designating an existing, local staff person. DRCs should possess a strong belief that individuals with disabilities, including individuals with intellectual, developmental, and other significant disabilities, can and deserve to work in their communities. DRCs should not function as case managers but should work toward systems change for individuals with disabilities, including individuals with intellectual, developmental, and other significant disabilities, by: • Increasing the capacity of the Career Center and surrounding career pathways programs to serve individuals with disabilities; • Identifying and leveraging disability-related resources and partners, including the NYS Education Department's (NYSED) Adult Career and Continuing Education Services - Vocational Rehabilitation (ACCES-VR) and the Office of Children and Family Services/NYS Commission for the Blind (OCFS/NYSCB), to support collaboration around a job seeker's employment and/or training goal(s); • Advising the workforce development system on how to effectively promote the participation of individuals with disabilities in existing career pathways systems and programs; • Assisting and training the Local Workforce Development Board (LWDB), Career Center staff, businesses, community colleges, and other training providers on such topics as rights under the Americans with Disabilities Act (ADA), Ticket to Work (TTW), accommodations, assistive technology, and assessments; • Coordinating with career pathway programs' direct service delivery staff, including career coaches; • Assisting in the recruitment of and outreach to individuals with disabilities and TTW eligible individuals to increase enrollments in Career Center services including participation in Career Pathways programs and funded Career Pathways training; • Identifying career, training, and employment opportunities for individuals with disabilities using assessments; WE ARE YOUR DOL HErOR Department of Labor 07-26-2024 = Attachment A • Obtaining and maintaining a credential to provide benefits advisement and work incentive counseling to job seekers in receipt of Social Security Administration (SSA) benefits (e.g., Social Security Disability Insurance (SSDI) and Supplemental Security Income (SSI)); • Helping to expand the workforce development system's participation as an Employment Network (EN) under the TTW Program, including the assignment of appropriate Tickets to the Career Center under the New York Employment Services System (NYESS) Administrative Employment Network (AEN); • Helping ensure that individuals with disabilities access all the different programs and services they need, including career and training services offered through the Career Centers to participate in existing career pathways programs; • Facilitating an effective approach to leverage resources needed for individuals with disabilities to fully participate in existing career pathway programs and to achieve their employment and/or training goal(s); • Supporting and facilitating the development of a sustainability plan and strategies that will continue the successful project components beyond the funding period. A sample sustainability plan is available on the NYSDOL website; and • Implementing sustainability planning through the project cycle, including partnership development, revenue identification, and through continuous evaluation of programmatic operations. Additional responsibilities of the DRC may include, but should not be limited to: • Engaging stakeholders from multiple service delivery systems to enhance inclusive career pathway entry, advancement, and related outcomes; • Coordinating career pathways services across disability-focused and generic agencies through local Integrated Resource Teams (IRTs); • Engaging businesses to increase awareness about the low cost of accommodations, making the business case for hiring individuals with disabilities, and providing work-based experiences, placements, and mentoring to improve employment outcomes; • Ensuring local Career Centers are fully accessible for persons with disabilities. In addition to working with the disability community and partners in recruiting individuals to the Career Centers, the DRC also works to ensure the delivery of services is seamless by addressing physical, communication, and programmatic access Issues; • Assisting Equal Opportunity Officers (EOO) in the Career Center's physical, communication, and programmatic accessibility; • Supporting collaboration between internal employees, businesses, and community partners to support project activities and long-term sustainability strategies; and WE ARE YOUR DOL EWYORK Department 07-26-2024 Attachment A • Developing, implementing, evaluating, and monitoring sustainability activities to continue successful project components and support continuous quality improvements. B. Recommended Minimum Qualifications Depending on the capacity building needs and systems change goals of each local area, LWDBs are given discretion as to the desired experience and qualifications of a potential DRC. NYSDOL recommends utilizing one or more of the following minimum qualifications when selecting a candidate: • A background in one of the following fields: Human Services, Social Work, Special Education, or Vocational Rehabilitation; • Bachelor's Degree (Master's preferred) in career development, counseling, education, psychology, occupational therapy, human services, vocational rehabilitation, or social work; • Three to five years working with the underserved (e.g., individuals with disabilities, individuals with involvement in the criminal justice system, disadvantaged youth, low income individuals, English language learners); • Knowledge of federal, state, and local laws, policy, and procedures relating to equal opportunity and non-discrimination employment of individuals with disabilities and other protected classes. In addition, knowledge on topics such as sustainability, customized employment, supported employment, intersectionality, and person-centered planning is preferred; • Knowledge of SSA work incentives, and how work affects government benefits. Having credentials to provide work incentive counseling is preferred; • Knowledge of local community agencies, providers, stakeholders, and other disability resources; • Relevant program management experience in order to create, implement, and monitor sustainability strategies and continuous quality improvements; • An ability to communicate with diverse stakeholders, including business leaders, customers in minority groups, and workforce development staff; • Experience with grant writing and budget design, and a demonstrated track record on securing grant funding for project work; • Strong oral and written communication skills; Strong knowledge of job search processes (e.g., resume/cover letter writing, interviewing skills, networking) and how to teach them to job seekers; and • Computer and digital literacy with a strong ability to conduct remote meetings. WE ARE YOUR DOL -., Newyoxx/Departinent of Labor 07-26-2024 - : Attachment B NEW YORK SYSTEMS CHANGE AND INCLUSIVE OPPORTUNITIES NETWORK (NY SCION) IMPLEMENTATION PLAN Introduction The New York State Department of Labor (NYSDOL) is implementing the New York Systems Change and Inclusive Opportunities Network (NY SCION). The mission of NY SCION is to improve the participation of individuals with disabilities, including individuals with intellectual and developmental disabilities, in workforce systems and improve their employment outcomes via a sustainable, job-driven, inclusive model that involves businesses and workforce demand. The specific goals of the program are to: 1. Improve employment outcomes for individuals with disabilities, ages 18 and older, using existing training, career pathways, Integrated Resource Teams (IRTs), Ticket to Work (TTW), asset development, and other promising and proven interventions; 2. Expand available career services provided in the New York State (NYS) Career Center network to job seekers with disabilities; 3. Support and expand partnerships, collaboration, service coordination, and service delivery across multiple education, workforce, and disability systems; and 4. Support evaluation, sustainability planning, and implementation strategies including partnership development, business and funder outreach, and revenue identification. NY SCION funds can be used to hire and support a new, or designate an existing, part- time (15-29 hours per week) or full-time (30 hours or more per week) Disability Resource Coordinator (DRC). The DRC role is described in greater detail in Attachment A: Disability Resource Coordinator (DRC) Job Description and Recommended Minimum Qualifications. Local Workforce Development Boards (LWDBs) are being asked to demonstrate their current capacity to serve individuals with disabilities, as well as the gaps in strategy a DRC will help to address, through responses to the implementation and sustainability questions below. Revised plans must be submitted annually by August 1 to [email protected]. Program Delivery Description 1. Describe current efforts to enroll individuals with disabilities ages 18 and older in career services that support career exploration, career advancement, and resource planning. Highlight strengths of the current strategy. [LWDB] Implementation Plan (DATE] Attachment B Highlight the gaps in the current strategy and how a DRC in your local area will address those gaps. If your area already has a DRC, or if you intend on designating a pre-existing staff to serve in role, please advise how this individual will now be able to address those gaps. 2. Describe current service delivery strategies targeted to individuals with disabilities and any recent efforts to improve their employment outcomes. Highlight strengths of the current strategy. Chick or top here to enter tex: Highlight the gaps in the current strategy and how a DRC in your local area will address those gaps. If your area already has a DRC, or if you intend on designating a pre-existing staff to serve in role, please advise how this individual will now be able to address those gaps. Ki: lad here to enter ok: 3. Describe current collaborations and/or partnerships with employment service providers to effectively meet the needs of businesses. Highlight strengths of the current strategy. Click of tap here to enter iex: Highlight the gaps in the current strategy and how a DRC in your local area will address those gaps. If your area already has a DRC, or if you intend on designating a pre-existing staff to serve in role, please advise how this individual will now be able to address those gaps. Picker tep here to enter ex: 4. Describe current efforts to promote career pathways entry, benefits advisement, job placement, work experiences, and/or employment placement services for individuals with disabilities. Highlight strengths of the current strategy. * he tao mere to emer foxt Highlight the gaps in the current strategy and how a DRC in your local area will address those gaps. If your area already has a DRC, or if you intend on designating a pre-existing staff to serve in role, please advise how this individual will now be able to address those gaps. [LWDB| Implementation Plan [DATE] Attachment B 5. Describe current efforts to recruit and serve Social Security Administration (SSA) beneficiaries (e.g., recipients of Social Security Disability Insurance (SSDI) and Supplemental Security Income (SSI) under the TTW Program in your capacity as a participating Employment Network under the New York Employment Services System (NYESS) Administrative Employment Network (AEN). Please note: Under NY SCION, we strongly encourage every LWDB to be registered as an Employment Network (EN) under the NYESS AEN. If your area is not a participating EN - whether under the NYESS AEN, a separate AEN, or your own EN - please also answer question 6 below. Highlight strengths of the current strategy. Click or tap here to enter text Highlight the gaps in the current strategy and how a DRC in your local area will address those gaps. If your area already has a DRC, or if you intend on designating a pre-existing staff to serve in role, please advise how this individual will now be able to address those gaps. Click or ta, here to enter tex: 6. Each LWDB is required to be a participating EN - whether under the NYESS AEN, a separate AEN, or your own EN - under NY SCION. If the LWDB is not currently a participating EN, please provide a rough timeline and necessary action steps your area will take to become a participating provider by August 1. Please indicate "N/A" if your area already meets these criteria. Click or tap here to enter text (LWDB implementation Plan [DATE! • Attachment B IMPLEMENTATION PLAN LWDBs are being asked demonstrate capacity to expand services for individuals with disabilities ages 18 and older to create a Project Implementation Plan. OBJECTIVE #1 BUSINESS EDUCATION, OUTREACH, AND ENGAGEMENT STRATEGY • Describe any education and outreach that will be used to promote the value of recruiting, hiring, training, and retaining people with disabilities dick of tap here to enter ext • Describe any strategy(ies) that will be used to develop relationships with businesses in in-demand, growth sectors to increase work-based learning and job placement opportunities for individuals with disabilities ages 18 and older. Click or tao here to enter text • Describe any plans to adapt and modify policies and procedures to support business education, outreach, and engagement strategies. Chek orten rare to enter text • Describe evaluation and sustainability planning that will support continuation of the strategies outlined above. Click or tap here to enter text Policy Change (Y/N): ACTION PLAN Activity Target Date Resources Required Lead Person/ Organization Anticipated Product or Result [LWDB] Implementation Plan 4 [DATE] Attachment B OBJECTIVE #2 DISABILITY AWARENESS AND PROGRAM ACCESSIBILITY TRAINING STRATEGY • Describe any training that is or will be available to local staff and partners on disability etiquette, programmatic accessibility requirements under WIOA Section 188, and related requirements of the Americans with Disabilities Act (ADA). Cick or tap here to enter lext • Describe any plans to adapt and modify policies and procedures to support disability awareness and program accessibility training. Click or tap here to enter text • Describe any training that will support evaluation and sustainability planning and implementation. Cick or tap here to enter text. Policy Change (Y/N): ACTION PLAN Activity Target Date Resources Required Lead Person/ Organization Anticipated Product or Result [LWDB] Implementation Plan [DATE] Attachment B OBJECTIVE #3 SKILL DEVELOPMENT, JOB RETENTION, AND CAREER PATHWAY TRAINING STRATEGY Describe any training that is or will be available to individuais with disabilities and businesses to support skill development, job retention, and career entry and advancement. Cuck or tap here to enter texi Describe any plans to adapt and modify policies and procedures to support skill development, job retention, and career pathway training for individuals with disabilities Policy Change (Y/N): ACTION PLAN Activity Target Date Resources Required Lead Person/ Organization Anticipated Product or Result [LWDB] Implementation Plan [DATEl Attachment B OBJECTIVE #4 COORDINATION STRATEGY • Describe any activities to coordinate employment services (e.g., career exploration, training, asset development, benefits advisement, job placement, work experiences, and other services) with other systems providers (e.g.. Independent Living Centers, Mental Health, Disability, and other Community Organizations). Chich ottap here to anler text • Describe any activities to expand linkages between these organizations and programs including TTW-related activities. Gren or tap here to emer tex: • Describe activities to support sustainability planning and implementation for the above activities. Click or tao here to enter text. Policy Change (Y/N): ACTION PLAN Activity Target Date Resources Required Lead Person/ Organization Anticipated Product or Result [LWDB] Implementation Plan [DATE] Attachment B OBJECTIVE #5 SERVICE STRATEGY' EVALUATION AND SUSTAINABILITY • Describe the LDWB's service approach and implementation including products that will be managed and facilitated by the DRC. Cuckorao here to enter text • How will success be measured, including data collection? (e.g., skill gains, changes over time, long-term impacts). Click or tap here to enter text • Describe strategies to support sustainability planning, including the retention of the DRC position and related services. (A sample sustainability plan is available on the NYSDOL website as a resource to guide your future ck or lap here to enter text • Describe plans to generate alternate revenue to support project continuation. Mick or tao here to enter text • Describe how the DRC will prioritize the systems change activities outlined in this implementation plan - particularly if the area has chosen to hire a part-time DRC. Policy Change (Y/N): ACTION PLAN ' Outreach, intake, and orientation; assessment and program referral; supportive services; career planning and counseling; financial literacy and capability training; occupational skills training; on-the-job training; internships and work experiences [LWDB] Implementation Plan (DATE] •.. Alla :1 Activity Target Date Resources Required Lead Person/ Organization Attachment B Anticipated Product or Result [LWDB] Implementation Plan [DATE] Attachment C NEW YORK SYSTEMS CHANGE AND INCLUSIVE OPPORTUNITIES NETWORK (NY SCION) DISABILITY RESOURCE COORDINATOR (DRC) QUARTERLY REPORT Please identify only those activities performed during the reporting period. Date Submitted: Reporting Period: Prepared by: LWDB: SECTION ONE - NARRATIVE SUMMARY OF ACTIVITIES For categories 1-10 below, please summarize key activities and outcomes that address each topic. Please only discuss activities that occurred during the quarter. In addition, please: • Use your implementation plan as the basis for your reporting. • If you are building on successes/events that took place in previous quarters, please include a brief status in your narrative to demonstrate progress made or challenges identified. • Focus on activities and outcomes of activities that address systems change. • Identify any new or innovative strategies undertaken or implemented. If there is nothing to report, that should be specified. Partnerships and Collaborations 1. New partnerships and/or collaborations. Specify the total number of new partnerships established during the previous quarter. Include any new workgroup (e.g., Employment Resource Teams, or WIOA Disability Standing Committee) or collaborative activities here. Career Pathways 2. Career exploration and career pathways best practices (e.g., creation of micro- credential programs in partnership with community colleges, development of accessible curriculum). Include any training or work experience programs that have been created and/or expanded. Include the number of work experience placements that have led to unsubsidized employment. DRC Quarterly Report (Revised DATE) - : Attachment C Service Delivery 3. Linking customers to partners and community resources through Integrated Resource Teams (IRTs). Please focus on activities that support occupational skills training, or those that support or lead to unsubsidized employment goals. Specify the total number of IRT meetings during the quarter that assisted customers with disabilities. Chick or tap here to or er COKE. : Customer employment outcomes that occurred during the quarter resulting from IRTs. Sick or top here to of estext. 5. Customer training completed other than occupational skill training (e.g., disability disclosure, Work Incentive Seminar Events (WISE), Americans with Disabilities Act, accommodations). List number of trainings, as well as who facilitated and the audience that attended. 6. Staff capacity building (e.g., staff training facilitated by DRC/providers, DRC professional development, NY SCION One-Stop Operating System (OSOS) Custom Tab training). Please include training topics, who provided the training, a general description of the types of staff who received the training (e.g., partner staff, front line staff, employment counselors), and number trained. tick or to here to gi text. 7. Benefits advisement (i.e., social security administration and other public benefits) and work incentive counseling. Please include the number of participants to whom you are currently providing these services and a broad summary of those services (e.g., beneficiaries using impairment related work expenses, opening ABLE accounts, participating in the Medicaid Buy-In Program). 8. Promotion, marketing, and other activities related to the Ticket to Work Program. Challenges/Barriers 9. Describe any challenges or delays encountered during the reporting period and DRC Quarterly Report (Revised DATE) Attachment C actions or plans to resolve them. Only describe significant challenges that may impede project progress. Next Steps 10. Describe any upcoming activities that will support and build upon the goals in your implementation plan. Cick or tap he .. text SECTION TWO - SUSTAINABILITY For questions 1-3 below, please focus on how the activities above have led to sustainable systems change. You should use your implementation plan as a guide. 1. Based on your implementation plan and milestones/outcomes achieved this quarter, describe how you have assessed and/or evaluated progress toward intended goals. Further, describe how you have evaluated achievement of intended goals. Click or tapt 3calertext 2. Please describe any project outcomes and goals from your implementation plan that have been changed. 3. Please describe any leveraged funding (e.g., grants, public/private funding) that has been secured, and include the number of funding sources and the total funds awarded or received. DRC Quarterly Report 3 (Revised DATE) : Attachment C SECTION THREE - SUCCESS STORY1 Please only provide exceptional examples of systems level change to policy and practice. If there is nothing to report, that should be stated. Style reminders: • Do not use case notes. • Keep paragraphs short - no more than 5-6 sentences. • Keep story to no more than two pages. • Stick to the facts. • Avoid using passive voice (e.g., "Trainings were provided."). Use active voice (e.g., "X partner provided Y trainings to Z participants.") and be clear about who is doing the action in every sentence • Include direct quotes if they strengthen the story. • Limit use of acronyms. If you use acronyms, spell them out on first mention. • Use plain language. • Avoid jargon. Keep messages simple and concise. • Avoid broad, sweeping statements (e.g., "A significant amount of money was saved"). 1. Success Story Title: Cuck or tap here to enter text. 2. Problem Overview: Chri or lap here to enter text. Self-Check - Have you: Described the problem being addressed and why it's important? Used data to frame the problem? • Specified the affected population (s)? 3. Program and/or Activity Description: * This template was adapted from Data Across Sectors for Health (DASH) - Multi-sector community health initiatives. DRC Quarterly Report 4 (Revised DATE) Attachment C Self-Check - Have you: • Identified who was involved, including your partners? • Described the program/activity that was implemented, including where and when it took place and how it addressed the problem? • Identified the target audience of the program/activity? • Described how the progress of the program/activity is evaluated? • Stated how the grant contributed to the program/activity? 4. Program and/or Activity Outcomes: Self-Check - Have you: • Identified the short-term or intermediate outcomes that demonstrate how the program/activity addressed the problem (e.g., change in policy, use of curriculum, change in school-level practices, establishment of additional funding, etc.)? • Provided a conclusion to the success story that avoids using broad, sweeping statements? DRC Quarterly Report S (Revised DATE) : vedartmen of Labor SECTION 5 SUBRECIPIENT ATTESTATION NYSCIONOMH- SEBREOPH X AGRaNDAr Section V NY SCION OMH Attestation [NAME], in my capacity as [TITLE] and on behalf of [SUBRECIPIENT NAME], hereinafter referred to as "Subrecipient": • Affirm and assert that the Subrecipient has received and reviewed Notice of Award/Obligation Subrecipient Agreement and associated attachments, hereinafter collectively referred to as the "Agreement", for the NY SCION OMH grant; • Affirm that the Subrecipient possesses the capacity to fulfill all responsibilities identified in the Agreement and assume liability for funds received; and • Agree to comply with all applicable federal and state statues, regulations, and award terms and conditions as reflected in the Agreement. Signature of Chief Elected Official (CEO) or authorized signatory for the Local Workforce Development Area for fiscal reporting to NYS Department of Labor is required below. Date: 05/10/2024 Signature: Mr. Ms. Other Title: Address 1: Address 2: City: State: Phone: Typed Name of Signatory: Zip: E-mail: Submittal directions: An original signature is not required for this attestation. Electronic signatures are acceptable. Please complete and save with digital signature (or print and scan). Email the Portable Document Format (PDF) to: [email protected] or Sharie. [email protected] If you prefer to mail the attestation with an original signature, please mail to: NYS Department of Labor Division of Employment & Workforce Solutions Office of Workforce Investments Gov. Harriman State Office Campus Building 12, Room 440 Albany, NY 12226 *Red fields are required : - OF LaBor Department Kathy Hochul, Governor Roberta Reardon, Commissioner July 31, 2024 Ms. Susan J. Serino County Executive Dutchess County Dutchess County Office Building 22 Market Street, 6th Floor Poughkeepsie, New York 12601 Dear Ms. Serino: Attached is a Notice of Obligational Authority (NOA) PY24-2 for Local Workforce Development Area - Dutchess County. NOA PY24-2 represents the initial allocation of funding for the Program Year 2024 Workforce Innovation and Opportunity Act's Title IB Adult and Dislocated Worker programs. The obligational authority for the balance of these funds will be made available after October 1, 2024. These funds are available for use for the period July 1, 2024 - June 30, 2026. Any questions concerning this information should be directed to Mr. Nicholas Gratch, State Representative at 518-457-3239. Sincerely, Kerry Douglas- Dunny Kerry Douglas-Duffy Director Bureau of Workforce Innovation & Quality Attachments) CC: Dr. Louise McLoughlin Ms. Amanda Dushaj Mr. Nicholas Gratch Mr. John Forte Ms. Fenting Li Ms. Rachel Adler W. Averell Harriman State Office Campus Building 12, Room 440, Albany, NY 12226 www.labor.ny.gov Family and Human Services Committee Roll Call District Name District 7 - Hyde Park and Pleasant Valley Truitt* Yes District 25 - Amenia, Washington, Pleasant Valley & Millbrook Houston* District 3 - LaGrange Polasek* District 16 - Fishkill and Beacon Valdés Smith* District 9 - City of Poughkeepsie Atkins* District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie Travelpiece District 5 - Town of Poughkeepsie D'Aquanni District 8 - City and Town of Poughkeepsie Brendli District 11 - Clinton, Pleasant Valley, and Rhinebeck Kearney District 17 - Town and Village of Fishkill McHoul (VC) District 19 - North East, Stanford, Pine Plains, Milan & Red Hook Drago District 22 - Beekman and Union Vale Garito (C) 12 Present: Absent: Vacant: Resolution: Motion: Total: 12 Yes Abstentions: 2024149 AUTHORIZING AMENDMENT OF FUNDING UNDER THE TRADE ADJUSTMENT ACT SEPTEMBER 5, 2024 No No Roll Call Sheets District Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 1 - Town of Poughkeepsie District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 5 - Town of Poughkeepsie District 6 - Town of Poughkeepsie District 8 - City and Town of Poughkeepsie District 10 - City of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 12 - East Fishkill District 13 - East Fishkill and Wappinger District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill District 22 - Beekman and Union Vale District 23 - Pawling, Beekman and East Fishkill District 24 - Dover and Pawling 22 3 Resolution: - Motion: Last Name YES, NO Truitt Houston Polasek Valdés Smith Atkins Absent Gorman Travelpiece Lawler D'Aquanni Kaul Brendli Johnson Kearney Metzger Paoloni Versaci Faust McHoul Page Absent Drago Munn Caswell Garito Rolison House Absent Total : 22 Yes Abstentions: O No 2024149 AUTHORIZING AMENDMENT OF FUNDING UNDER THE TRADE ADJUSTMENT ACT SEPTEMBER 9, 2024