AUTHORIZING PAYMENT OF 2023 UNENCUMBERED VOUCHERS FROM 2024 FUNDS – DUTCHESS COUNTY SHERIFF

PUBLIC SAFETY RE: RESOLUTION NO. 2024152 AUTHORIZING PAYMENT OF 2023 UNENCUMBERED VOUCHERS FROM 2024 FUNDS - DUTCHESS COUNTY SHERIFF (A.3150) Legislators FAUST, POLASEK, VERSACI, GORMAN, and ROLISON offer the following and move its adoption: WHEREAS, the Dutchess County Sheriff has advised that he recently became aware of an outstanding invoice from a vendor for services that were provided in 2023, in the sum of $3,268.53 for which funds were not encumbered before the close out date for voucher submission, and WHEREAS, the outstanding invoice is for Pittsfield Pipers, Inc. dated November 28, 2023 for boiler repairs performed on November 21, 2023, and WHEREAS, the Dutchess County Sheriff also indicated that the invoice was originally submitted to an email address of a former employee, and the Vendor has updated their records to prevent this issue in the future, and WHEREAS, the Commissioner of Finance has advised that the said charges are proper and should be paid; and WHEREAS, the State Comptroller has, pursuant to County Law Section 362, expressed the opinion that claims for services rendered to a county in an earlier year may be paid in a later year if the contracts were valid when made and if there are moneys legally available to be used for such purposes (Opinion 69-686), now, therefore, be it RESOLVED, that payment from 2024 funds is hereby approved from the following accounts in the amounts indicated: Line Item No. Amount A.3150.4613 Repairs/Alt. to Real Property $3,268.53 APPROVED CA-084-24 G-0224-A TJL/rjw 08/02/24 Fiscal Impact: See Attached. STATE OF NEW YORK SUSAN J. SERINO COUNTY EXECUTIVE Deis 9-16-2024 SS: COUNTY OF DUTCI TESS 'This is to certify that I, the undersigned Clerk of the legislature of the County of Dutchess, have compared the foregoing resolution with the original resolution now on file in the office of said clerk, and which was adopted by said Legislature on the 9" day of September 2024, and that the same is a true and correct transcript of said original resolution and of the whole thereof. IN WITNESS WHEREOF, I have hercunto set my hand and seal of said I.cgislature this On day of September 20. seightager FISCAL IMPACT STATEMENT NO FISCAL IMPACT PROJECTED APPROPRIATION RESOLUTIONS (To be completed by requesting department) Total Current Year Cost $ 3,269 Total Current Year Revenue $ and Source Existing Appropriations Source of County Funds (check one): •Transfer of Existing Appropriations, Identify Line Items(s): A.3150.4613 - Repairs/Alt to Real Prop & Existing Appropriations, contingency, • Additional Appropriations, • Other (explain). Related Expenses: Amount $ Nature/Reason: 2023 expense that was not paid, nor were funds for which encumbered. Anticipated Savings to County: Net County Cost (this year): Over Five Years: Additional Comments/Explanation: This Department has become aware of an outstanding 2023 invoice, for the boiler repairs at the old Jail, that were not paid in 2023 nor for which the funds were encumbered at year-end processing. We are seeking authorization to use 2024 budgeted appropriations to pay this expense. Prepared by: Robert Covone Prepared On: 07/22/2024 Dut.pdf DUTCHESS COUN INISHERIFF'S OFFICE 10o Paker venue Poughkeepste, New York Memorandum TO: FROM: DATE: Sue Serino, County Executive Kink Imperai, Sheri 2 July 22, 2024 RE: Resolution Request Herewith enclosed please find a Resolution Request Form and Fiscal Impact Statement for a resolution which I would like to present at the next available Meeting of the County. The Dutchess County Sheriff's Office recently became aware of an outstanding 2023 invoice from Pittsfield Pipers, Inc. which was not paid in 2023, nor were funds encumbered at year-end processing. We are requesting a Legislative Resolution to approve the payment for this service using 2024 appropriations. As shown on the attached invoice, the repairs were made in 2023. The invoice was originally submitted to an email address of a former employee. They have updated their records to prevent this issue in the future. It is requested that the County Legislature approve the payment of the November 28, 2023 invoice from Pittsfield Pipers, Inc. in the amount of $3,268.53 from A.3150.4613, Repairs/Alt to Real Prop. No new County funds are being requested as part of this Resolution. Please let me know if you have any questions or need any additional information. Thank you for your consideration. PITTSFIELD PIPERS, INC. 73 FOURTH STREET P.O. BOX 1386 PITISFIELD, MA 01202-1386 MECHANICAL (413) 443-4402 CONIRACTORS BILL DENISE DANSEREAU TO: DUTCHESS COUNTY JAIL 150 NORTH HAMILTON ST. ATTN: SUE HENDRICKSON POUGHKEEPSIE NY 12601 WORK DONE AT: DUTCHESS COUNTY JAIL ON CALL HEATING / PLUMBING SERVICES JOB NO. 233208-000 CUST ORDER# CONTRACT TERMS NET 15 DATE DESCRIPTION IN VOI E QUANTITY CUST# 15603 INVOICE NUMBER 41063 UNIT PRICE DATE 11/28/23| AMOUNT ATTN: DENISE DANSEREAU BILLING FOR BOILER REPAIRS AT THE DUTCHESS COUNTY JAIL MATERIALS LABOR PER ATTACHED CONTRACTS DALY REPORTS 324.03 2,944.50 As Pen Aronen RicHar _ $3,268.53 INVOICE TOTAL WE ACCEPT VISA & MASTERCARD! CONTRACTOR'S DAILY TIME RECORD DATE WORKED ORDER NUMBER CONTRACTOR NAME BY 11/21/2023 PITTSFIELD PIPERS | J Berryann DESCRIPTIONS/LOCATION OF WORK: 233208 COORDINATOR'S NAME: PROJECT NO: NAME I Berryann B. Piper B. Mitchell [LABOR CLASSFICATION 153.00 150.00 150.00 REG. HRS 1.5 1.5 1.5 Dutchess County Jail Andrew Richards O.T. HRS. D.T. HRS TOTAL HRS 1.50 1.50 1.50 TOTAL 229.50 225.00 225.00 MATERIALS (WRITE "NONE" IF NO MATERIAL) QUANTITY DESCRIPTION TOTAL LABOR COST: $ 679.50 UNIT PRICE AMOUNT OTHER CHARGES (OC) MARK UP: TOTAL MATERIAL: $ UNIT PRICE AMOUNT QUANTITY CONT. ON CMR-01 COMPLETE: IDESCRIPTION PICK UP WELDING TRUCK RACK TRUCK CUBE VAN YES NO YES NO YES NO "AS-BUILTS" SUBMITTED: CONTRACTOR FOREMAN SIGNATURE Justin Berryann NIA TOTAL OTHER CHARGES: $ TDATE 11/21/2023 COORDINATOR SIGNATURE TOTAL LABOR COST: $ 679.50 TOTAL MATERIAL: $ TOTAL OTHER CHARGES: $ TOTAL: $ 679.50 DATE DATE WORKED 11/22/2023 CONTRACTOR'S DAILY TIME RECORD ORDER NUMBER CONTRACTOR NAME PITTSFIELD PIPERS DESCRIPTIONS/LOCATION OF WORK: PROJECT NO NAME 233208 COORDINATOR'S NAME J Berryann B. Piper 8. Mitchell [LABOR CLASSIFICATION F 153.00 J 150.00 150.00 REG. HRS 5 5 BY J Berryann Dutchess County Jail Andrew Richards O.T. HRS. D.T. TOTAL HRS HRS 5.00 5.00 5.00 TOTAL COST 765.00 750.00 750.00 MATERIALS (WRITE "NONE" IF NO MATERIAL) QUANTITY 1 DESCRIPTION oxygen acetylene tube brazing rod (cryoweld po 80840) OTHER CHARGES (OC) TOTAL LABOR COST: $ 2,265.00 UNIT PRICE 60.37 106.11 128.09 AMOUNT 60.37 106.11 128.09 MARK UP: TOTAL MATERIAL: $ 29.46 324.03 UNIT PRICE AMOUNT QUANTITY CONT. ON CMR-01 COMPLETE: DESCRIPTION PICK UP WELDING TRUCK RACK TRUCK CUBE VAN YES NO YES YES NO NO "AS-BUILTS" SUBMITTED: CONTRACTOR FOREMAN SIGNATURE Justin Berryann N/A TOTAL OTHER CHARGES: $ TOTAL LABOR COST: TOTAL MATERIAL: TOTAL OTHER CHARGES: TOTAL: TDATE 11/22/2023 TCOORDINATOR SIGNATURE $ 2,265.00 $ 324.03 $ 2,589.03 DATE TAINTIE STATE OF NEW YORK DEPARTMENT OF LABOR BUREAU OF PUBLIC WORK CASE ID # PRC # OFFICIAL USE ONLY CERTIFICATION OF OFFICER OF CONTRACTOR OR SUBCONTRACTOR 1, JEFFREY D. HASSETT NAME OF OFFICER , am an officer with the title of PRESIDENT in the firm of PITTSFIELD PIPERS, INC. and am authorized by that firm to sign and swear to the validity and accuracy of the statements below: (1) I pay or supervise the payment of laborers, workers and mechanics employed by PITTSFIELD PIPERS, INC. on the DUTCHESS COUNTY JAIL ON-CALL HEATING/PLUMBING SERVICES JOB project. During the payroll period commencing on the 20TH day of NOVEMBER 2023 and ending the 26TH day of NOVEMBER 2023, all laborers, workers and mechanics employed on said project were paid the wages and supplements recorded as earned on the attached payroll records. No deductions have been made either directly or indirectly from the wages and supplements other than deductions shown on the payroll records. (2) The payroll records submitted for the above period and attached hereto are correct and complete. The number of hours shown for each employee reflects the actual hours worked by that employee. The classification shown for each employee is accurate and conforms with the work he or she performed. Signed Title of Officer Name of Firn! Address &- HASSETT, PRESODENT PITTSFIELD PIPERS, INC. 73 FOURTH STREET PITTSFIELD, MA 01201 Sworn to before me this 28TH day ofNOVEMBER 20 23 ANNE L. ALDRICH Notary Public- Commonwealth of Massachusett: My Commission Expire November 9, 2029 NOTARY PURLIC OR OFFICIAL AUTHORIZED TO ADAIINISTER OATHS THE WILLFUT. FALSIFICATION OF ANY OF THE ABOVE STATEMENTS MAY SUBJECT THE SIGNATORY OF THIS CERTIFICATION AND CONTRACTOR OR SUBCONTRACTOR TO CIVIL OR CRIMINAL PROSECUTION. Ply. 1 8.1 (03-03) U.S. Department of Labor Wage and Hour Division NAME OF CONTRACTOR DI PAYROLL NO. 1, INVOICE 41063 (1) NAME AND INDIVIDUAL IDENTIFYING NUMBER (0.g., LAST FOUR DIGITS OF SOCIAL SECURITY NA:CER) OF WORKER JUSTIN M.BERRYANN XX-3751 WILLIAM J MITCHELL JR. XX-9868 WILLIAM E. PIPER XX-5943 PAYROLL (For Contractor's Optional Use; See Instructions at www.dol.gov/whd/forms/wh347instr.htm) OR SUBCONTRACTOR DI Persons ere not required to respond to the collection of information unless it dispiays a currently valid OMB control number. ADDRESS 73 FOURTH STREET PITTSFIELD PIPERS, INC. PITTSFIELD, MA 01201 FOR WEEK ENDING 11/26/2023 PROFESS COURTY JAIL ON-CALL HEATING / PLUMBING SERVICES ST. OR (4) DAY AND DATE M TU W 121 TH ER SA SU 23:24 | 25 HOURS WORKED EACH DAY 1501:00 -WHE U.S. Wage and Hour Division Rev. Dec. 2008 OMB No.: 1235-0008 Expires: 07/31/2024 WORK CLASSIFICATION FOREMAN PLUMBER / PIPEFITTER LOCAL JOURNEYMAN /PLUMBER/PIPEFIT TERS LOCAL 21 JOURNEYMAN PLUMBER/PIPEFIT TER LOCAL 21 1.50 | 500 TOTALI 6.50 6.50 6.50 RATE OF PAY 60.61 $7.08 $7.08 GROSS AMOUNT EARNED 5393.96 /S1.454.64 S371.02 /S1.369.92 S371.05 $1.369.02 FICA $90.19 $$4.93 $84.93 WITH. HOLDING TAX $207.57 SS2.08 $170.74 PROJECT OR CONTRACT NO. 233208 MED DEDUCTIONS MA $21.09 S19.57 $19.86 $69.01 $59.98 $63.30 OTHER $177.00 $177.00 $177.00 NET WAGES TOTAL PAID DEDUCTIONS L FOR WEEK $564.86 $423.86 $$15.83 S889.78 $946.06 $8$4.09 While completion of Form WH-347 is optional, it is mandatory for covered contractors and subcontractors performing wark on Federally financed or assisted construction contracts to respond to the information collection contained in 29 C.F.R. §5 3.3. 5.5(a). The Copoland Act (40 U.S.C. § 3145) contractors and subcontraciors performing work on Federally financed on assisted construction contracts to "turish weekly a statement with respect to the wages peld each employee during the proceding week.* U.S. Department of Labor (DOL) regulations at 29 C.F.R. § 5.5(a)(3)i) require contractors to submit weekly a copy of all payrolls to the Federal agency contracting for or financing the construction projact, accompanled by a signed "Statomont of Compilance" indicating that the payrolls are correct and complote and that oach loborer or mechanic has boen pald not loss than the propor Davis-Bacon prevailing wage rate for the work performed. DOL and faderal contracting agencies receiving thls information raview the information to determing that employees have recolved legally required wagos and fringe beneffs. Pubilc Burdon Statement We estimate that is will take an average of 55 minules to complete this collection, including time for revlewing Instructions, searching existing date sources. gathering and mantaining the dare needed, and completing and revlewing the collection of Informetion. If you have any comments regarding thoso ostimates or any other aspect of this collection, including suggestions for reducing this burdon, sond thom to the Administrator, Wege and Hour Division, U.S. Dopartmont of tator, Room $3502, 200 Constitullon Avanue, N.W. Weshington, D.C. 20210 (ovar) Date 11/28/2023 ANNE LOUISE ALDRICH (Name of Signatory Party) ACCOUNTING CLERK (Title) do hereby state: (1) That I pay or supervise the payment of the persons employed by PITTSFIELD PIPERS, INC. (Contractor or Subcontractor) on the (Building or Work) 20TH day or NOVEMBER 2023 . and ending ine 26TH day of NOVEMBER 2023 all persons employed on said project have been paid the full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of sald PITTSFIELD PIPERS, INC. from the full (Contractor or Subcontractor) rely ages area by any are son, Diner han peristie dee rons a deed in Regulations. Part. 3(29 C.F.R. Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat. 948 53 Slat. 108, 72 Stat. 967; 76 Stat. 357; 40 U.S.C. § 3145), and described below: REMARKS: set lotterin for each laborer or mechanic conform win the work ho performedontract, that the classifications program registered with a state apredic ship agency recognize y his Bre in of Apredicer anship Training, United States Department of Labor, or it no such recognized agency exists in a State, are registered with the Bureau of Apprenticeship and Training, United States Department of Labor. (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS - in dive to trenced payril, payments of linge senis as seen are enter in have been or will be made to appropriate programs for the benefit of such employees. except as noted in section 4(c) below. (b) WHERE FRINGE BENEFITS ARE PAID IN CASH - Each laborer or mechanic listed in the above referenced payroll has been paid, as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in section 4(c) below. (c) EXCEPTIONS EXCEPTION (CRAFT) EXPLANATION NAME AND TITLE ANNE LOUISE ALDRICH ACCOUNTING CLERK TIME 31 OF THE UNITED STATES CODE. EWU anne DATE 11/29/23 09:13 PITTSFIELD PIPERS, INC. CONTRACTOR DUTCHESS COUNTY JAIL 150 NORTH HAMILTON ST. ATTN: SUE HENDRICKSON POUGHKEEPSIE NY 12601 PAYROLL, AFFIDAVIT REPORT FOR PERIOD ENCING 11/28/23 ALL, JOBS JOB INFO 233208 DUTCHESS COUNTY JAIL ON CALL HEATING / PLUMBING SERVICES PAGE 1 EMPLOYEE INFORMATION 11/20 11/21 11/22 11/23 11/24 11/25 11/26 04566 JUSTIN M. BERRYANN 129 LAMOREE RD. RHINEBECK NY 12572- RT OT S/S# XXX-XX-3751 S * OF DER- O JOB FORMAL PLUMBER/PIPERITTE HRS 6.50 1.50 5.00 HOURS RATE JOB PAY 6.50 60.610 393.97 R. RATE TOTAL HOURS TOTAL PAY 24.00 1454.64 EWT EICA ALL FICA 207.57 111.28 MED 90.19 21.09 SHT/CTY 69.01 O-TAX .60 DED 176.40 NET PAY CHECK$ 889.78 013717 49450 WILLIAM J. MITCHELL, JR. 16 BUDDY LANE WALLKILL NY 12589- RT OT DT 1.50 5:00 6.50 57.080 R.RATE 371,02 24.00 1369.92 S/S# XXX-XX 9868 M A OF DEP- 4 J08 JOURNEYNAN PLUMBER/PIPEFI HRS 6.50 EWT FICA-ALL FICA 82.08 104.80 84.93 MED 19.87 62985 WILLIAM E. PIPER PO BOX 462 MILBROOK RT NY 12545- DT S/S# XXX-XX-5943 S # OF DER- 1 JOB JOURNEYHAN PLUMBER/PIPEFI HRS 6.50 1.50 5.00 SHT/CEY O-TAX DED 59.98 .60 176.40 6.50 57.080 371.02 R. RATE NET PAY CHECKE 916.06 013719 24.00 1369.92 ============ JOS TOTALS TOTAL EMPLOYEES- 3 TOTAL JOB HOURS- EWT PICA-ALL FICA NED 130.74 104.79 84.93 19.66 19.50 TOTAL JOB AMOUNT- SWI/CTY 63.30 1,136.01 O-TAX .60 DED 176.40 NET PAY CHECKE 854.09 013720 Public Safety Roll Call District Yes No Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 22 - Beekman and Union Vale District 23 - Pawling, Beekman and East Fishkill 10 Resolution: Motion: Name [Truitt* Houston* Polasek* Valdés Smith* Atkins* | Lawler Kearney | Versaci Faust (C) Drago Garito Rolison (VC) absent Total : Abstentions: absent 10 No 2024152 AUTHORIZING PAYMENT OF 2023 UNENCUMBERED VOUCHERS FROM 2024 FUNDS - DUTCHESS COUNTY SHERIFF SEPTEMBER 5, 2024 Roll Call Sheets District Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 1 - Town of Poughkeepsie District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 5 - Town of Poughkeepsie District 6 - Town of Poughkeepsie District 8 - City and Town of Poughkeepsie District 10 - City of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 12 - East Fishkill District 13 - East Fishkill and Wappinger District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill District 22 - Beekman and Union Vale District 23 - Pawling, Beekman and East Fishkill 22 District 24 - Dover and Pawling Resolution: - Motion: Last Name Truitt YES/ V NO Houston Polasek Valdés Smith Atkins Absent Gorman Travelpiece Lawler D'Aquanni Kaul Brendli Johnson Kearney Metzger Paoloni Versaci Faust McHoul Page Absent Drago Munn Caswell Garito Rolison House Total : Abstentions: Absent 22 0 Yes 0 No 2024152 AUTHORIZING PAYMENT OF 2023 UNENCUMBERED VOUCHERS FROM 2024 FUNDS - DUTCHESS COUNTY SHERIFF SEPTEMBER 9, 2024