A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,919,000 SERIAL BONDS OF THE COUNTY OF DUTCHESS, NEW YORK, TO PAY THE COST OF THE REPLACEMENT AND/OR REHABILITATION OF ROOFS AT VARIOUS COUNTY-OWNED BUILDINGS, IN AND FOR SAID COUNTY

PUBLIC WORKS & CAPITAL PROJECTS DISCUSSION ONLY 9/5/2024 RESOLUTION NO. 2024157 BOND RESOLUTION DATED OCTOBER 15, 2024. A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,919,000 SERIAL BONDS OF THE COUNTY OF DUTCHESS, NEW YORK, TO PAY THE COST OF THE REPLACEMENT AND/OR REHABILITATION OF ROOFS AT VARIOUS COUNTY-OWNED BUILDINGS, IN AND FOR SAID COUNTY WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which it has been determined will not have any significant adverse impact on the environment; and WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the County Legislature of the County of Dutchess, New York, as follows: Section 1. The replacement and/or rehabilitation of roofs at various County-owned buildings, in and for the County of Dutchess, New York, including incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of $1,919,000. Section 2. It is hereby determined that the maximum estimated cost of the aforesaid class of objects or purposes is $1,919,000, and that the plan for the financing thereof shall be by the issuance of $1,919,000 serial bonds of said County hereby authorized to be issued pursuant to the provisions of the Local Finance Law. 4155-4063-0354.1 Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is twenty-five years, pursuant to subdivision 12(a) of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said County of Dutchess, New York, are hereby irrevocable pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. To the extent not paid from other sources, there shall annually be levied on all the taxable real property of said County, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Commissioner of Finance, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Commissioner of Finance, consistent with the provisions of the Local Finance Law. Section 6. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Commissioner of Finance, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as she shall deem best for the interests of the County; provided, however, that in the exercise of these delegated powers, she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Commissioner of Finance -2- 4155-4063-0354.1 shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 7. Such bonds shall be in fully registered form and shall be signed in the name of the County of Dutchess, New York, by the manual or facsimile signature of the Commissioner of Finance and a facsimile of its corporate seal shall be imprinted or impressed thereon and may be attested by the manual or facsimile signature of the County Clerk. Section 8. All other matters, except as provided herein relating to such bonds including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the County by the facsimile signature of the Commissioner of Finance, providing for the manual countersignature of a fiscal agent or of a designated official of the County), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Commissioner of Finance. It is hereby determined that it is to the financial advantage of the County not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Commissioner of Finance shall determine. -3- 4155-4063-0354,1 Section 9. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150-2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 10. The validity of such bonds and bond anticipation notes may be contested only if: Such obligations are authorized for an object or purpose for which said County is not authorized to expend money, or The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or Such obligations are authorized in violation of the provisions of the Constitution. Section 11. This resolution, which takes effect immediately, shall be published in full in The Poughkeepsie Journal and The Southern Dutchess News, the official newspapers of said County, together with a notice of the Clerk of the County Legislature in substantially the form provided in Section 81.00 of the Local Finance Law. * * * CA-087-24 CEB/rjw G-0145-B 08/14/24 Fiscal Impact: See Attached. -4- 4155-4063-0354.1 CERTIFICATION FORM STATE OF NEW YORK COUNTY OF DUTCHESS ) ) SS.: - I, the undersigned Clerk of the County Legislature of the County of Dutchess, New York (the "Issuer"), DO HEREBY CERTIFY: That I have compared the annexed extract of the minutes of the meeting of the County Legislature of said County, including the resolution contained therein, held on October 15, 2024, with the original thereof on file in my office, and that the same is a true and correct transcript therefrom and of the whole of said original so far as the same relates to the subject matters therein referred to. I FURTHER CERTIFY that said County Legislature consists of 25 members; that the vote on the foregoing resolution was 22 ayes and 0 noes, with 3 members being absent or abstaining from voting. I FURTHER CERTIFY that the foregoing resolution as adopted by said County Legislature was duly approved by the County Executive of said County on October 18, 2024, in accordance with the provisions of Section 3.03 of the Dutchess County Charter. I FURTHER certify that all members of said Legislature had due notice of said meeting, and that, pursuant to Section 103 of the Public Officers Law (Open Meetings Law), said meeting was open to the general public, and that I duly caused a public notice of the time and place of said meeting to be given to the following newspapers and/or other news media as follows: 4155-4063-0354.1 Newspaper and/or other news media Date given Southern Dutchess News Poughkeepsie Journal October 11, 2024 October 11, 2024 and that I further duly caused public notice of the time and place of said meeting to be conspicuously posted in the following designated public location(s) on the following dates: Designated Location(s) of posted notice Date of Posting 22 Market Street, 6" Floor, County Office Building Poughkeepsie, NY 12601 October 11, 2024 IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the County Legislature this 16 day of October, 2024. Bigh lager EIGH WAGEI APPROVED Deto 10-18-2024 -2- 4155-4063-0354.1 Year 1 2 3 4 5 6 7 8 9 10 12 13 14 15 16 17 18 19 20 21 22 23 24 25 PRIN O/S $1,919,000 1,842,240 1,765,480 1,688,720 1,611,960 1,535,200 1,458,440 1,381,680 1,304,920 1,228,160 1,151,400 1,074,640 997,880 921,120 844,360 767,600 690,840 614,080 537,320 460,560 383,800 307,040 230,280 153,520 76,760 2024 Roofs PRIN PAYMENT $76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 76,760 $1,919,000 $76,760 INTEREST $78,871 75,716 72,561 69,406 66,252 63,097 59,942 56,787 53,632 50,477 47,323 44,168 41,013 37,858 34,703 31,548 28,394 25,239 22,084 18,929 15,774 12,619 9,465 6,310 3,155 $1,025,322 $41,013 TOTAL AVG. PER YEAR FISCAL IMPACT STATEMENT TOTAL PRINCIPAL $1,919,000 ANTICIPATED INTEREST RATE (1) TERM 25 YEARS ANTICIPATED FEES: ANTICIPATED ANNUAL COST (PRIN + INT): TOTAL PAYBACK (ANNUAL COST × TERMS): PREPARED BY HEIDI SEELBACH 11) Rate is sublect to change based upon a) maket conditions at time of debt issuance and b) term of financing which is dependent upon the structuring of all debt issued when this project is ultimately financed. TOTAL $155,631 152,476 149,321 146,166 143,012 139,857 136,702 133,547 130,392 127,237 124,083 120,928 117,773 114,618 111,463 108,308 105,154 101,999 98,844 95,689 92,534 89,379 86,225 83,070 79,915 $2,944,322 $117,773 4.11% $19,000 $117,773 $2,944,322 H0643 - 2024 Roof Replacement/Rehabilitation - Various County Buildings /APPROPRIATIONS Increase H.0643.1620.4401.105 H.0643.1620.3150 H.0643.1620.3900 Consultant Svcs for Roof Projects Buildings-Reconstruction Bond Issuing costs $105,000 $1,795,000 $19.000 S1.919.000 REVENUES Increase H.0643.1620.57100 Serial Bonds $1,919,000 $1,919,000 SUE SERINO COUNTY EXECUTIVE ROBERT H. BALKIND, PE COMMISSIONER DAVID C. WHALEN DEPUTY COMMISSIONER DUTCHESS COUNTY GOVERNMENT DEPARTMENT OF PUBLIC WorKs MEMORANDUM To: Rachel Kashimer, Deputy County Executive From: Robert H. Balkind, P.E., Commissioner ) Date: August 7, 2024 Re: RESOLUTION REQUEST - CAPITAL PROJECT ROOF REPLACEMENT— REHABILITATION PROJECTS AT VARIOUS COUNTY-OWNED BUILDINGS The Department commissioned a county-wide roof master plan and condition analysis with tunds authorized in the 2018 Building Repairs & Renovations capital project (Capital Project # H0528, Resolution No. 2018289.) The master plan was completed in 2019. Based on the master plan, the Department has identified the following roofs in need of replacement and/or rehabilitation for 2024. Total project cost is estimated at $1,900,000. 45 Market Street, City of Poughkeepsie - Public Defenders Office Building, $775,000 • Design $35,000 • Testing/Abatement/Construction $680,000 • Contingency $60,000 Wilcox Memorial Park, Rte. 199, Town of Milan $355,000 • Design $25,000 • Testing/Abatement/Construction $300,000 • Contingency $30,000 Wilcox Memorial Park's roofs include: • Roof 1 (Campground Bathroom) • Roof 2 (Back-house Tool Shed) • Roof 3 (Storage Barn) • Roof 4 (Nature Center) • Roof 5 (Concession Building) Bowdoin Park, 85 Sheafe Road, Town of Poughkeepsie $355,000 • Design $25,000 • Testing/Abatement/Construction $300,000 • Contingency $30,000 626 Dutchess Turnpike, Poughkeepsie, New York 12603 | (845) 486-2085 www.dutchessny.gov Bowdoin Park's roofs include: • Roof 1 (Bathroom Building) • Roof 2 (Chapel House) Roof 3 (Park Residence) Roof 4 (Maple Knoll Lodge) • Roof 5 (Maple Syrup Shack) • Roof 6 (Pavilion 1) • Roof 7 (Pavilion 2) • Roof 8 (Pavilion 3) Amenia Highway Outpost/DCSO Substation $415,000 • Design $20,000 : Testing/Abatement/Construction$355,000 Contingency $40,000 Funding will be used for consultant services (design and construction management,) contractor services, and to pay for hazardous material (asbestos, lead paint) investigation and abatement as needed. Estimated cost is $1,900,000. Please let me know if you have any questions. Note: Estimates for individual projects are approximate based on current information. Some projects may actually come in lower or higher than estimated; however, the cost for all projects combined will be within the total $1.9 million. Cc: Mary F. Aldrich, MA, CPFO, Director of Fiscal Services Page 2 of 2 The foregoing Resolution No. 2024157, A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,919,000 SERIAL BONDS OF THE COUNTY OF DUTCHESS, NEW YORK, TO PAY THE COST OF THE REPLACEMENT AND/OR REHABILITATION OF ROOFS AT VARIOUS COUNTY-OWNED BUILDINGS, IN AND FOR SAID COUNTY, was offered for discussion only at the September 5, 2024, Public Works and Capital Projects Committee meeting, and considered at the October 15, 2024, Board Meeting. Roll call vote at that time resulted as follows: AYES: 22 Atkins, Brendli, Caswell, D'Aquanni, Drago, Faust, Garito, Gorman, Houston, House, Kaul, Lawler, McHoul, Metzger, Munn, Page, Paoloni, Polasek, Rolison, Truitt, Valdés Smith, and Versaci NAYS: ABSENT: 3 Johnson, Kearney, and Travelpiece Resolution adopted. Public Works and Capital Projects Roll Call District Name District 7 - Hyde Park and Pleasant Valley Truitt* District 25 - Amenia, Washington, Pleasant Valley & Millbrook Houston* District 3 - LaGrange Polasek* District 16 - Fishkill and Beacon Valdés Smith* District 9 - City of Poughkeepsie Atkins* District 1 - Town of Poughkeepsie Gorman District 10 - City of Poughkeepsie Johnson (VC) District 12 - East Fishkill Metzger (C) District 13 - East Fishkill and Wappinger Paoloni District 15 - Wappinger Faust District 20 - Red Hook, Tivoli, and Rhinebeck Munn District 23 - Pawling, Beekman and East Fishkill Rolison Present: Absent: Vacant: Resolution: Motion: Total: Abstentions: Yes No Absent Yes No 2024157 A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,919,000 SERIAL BONDS OF THE COUNTY OF DUTCHESS, NEW YORK, TO PAY THE COST OF THE REPLACEMENT AND/OR REHABILITATION OF ROOFS AT VARIOUS COUNTY- OWNED BUILDINGS, IN AND FOR SAID COUNTY OCTOBER 10, 2024 Roll Call Sheets District Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 1 - Town of Poughkeepsie District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District.5 - Town of Poughkeepsie District 6 - Town of Poughkeepsie District 8 - City and Town of Poughkeepsie District 10 - City of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 12 - East Fishkill District 13 - East Fishkill and Wappinger District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill District 22 - Beekman and Union Vale District 23 - Pawling, Beekman and East Fishkill 22 District 24 - Dover and Pawling Resolution: K Motion: Last Name Truitt Houston Polasek Valdés Smith Atkins Gorman Travelpiece Lawler D'Aquanni Kaul Brendli Johnson Kearney Metzger Paoloni Versaci Faust McHoul Page Drago Munn Caswell Garito Rolison House Total : Abstentions: YES NO Absent Absent 22 Yes No 2024157 A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,919,000 SERIAL BONDS OF THE COUNTY OF DUTCHESS, NEW YORK, TO PAY THE COST OF THE REPLACEMENT AND/OR REHABILITATION OF ROOFS AT VARIOUS COUNTY- OWNED BUILDINGS, IN AND FOR SAID COUNTY OCTOBER 15, 2024