AMENDING THE 2024 ADOPTED COUNTY BUDGET AS IT PERTAINS TO CAPITAL PROJECT H0567 AND THE DEPARTMENT OF PUBLIC WORKS

PUBLIC WORKS & CAPITAL PROJECTS RESOLUTION NO. 2024188 RE: AMENDING THE 2024 ADOPTED COUNTY BUDGET AS IT PERTAINS TO CAPITAL PROJECT H0567 AND THE DEPARTMENT OF PUBLIC WORKS Legislators METZGER, GORMAN, PAOLONI, CASWELL, and ROLISON offer the following and move its adoption: WHEREAS, by Resolution 2021122, this Legislature approved the creation of Capital Project Account H0567 to fund various improvements to county-owned buildings, and WHEREAS, the Department of Public Works (hereinafter "DPW") is seeking to amend the capital project account as it relates to the Geothermal Vault Relocation Project at the Emergency Response Campus (hereinafter the "Project"), and WHEREAS, the budget for this Project, as reflected in Resolution 2021122, was $850,000 which included all planning, design, construction and temporary facilities (temporary cooling plant) costs, and WHEREAS, on December 15, 2023, after issuing requests and receiving bids for the Project's construction costs, DPW awarded the work to the lowest responsible bidders with a total bid price of $1,107,000, and WHEREAS, since commencement of the work in the Summer 2024, Project site conditions have required change orders which will increase the total construction cost by an additional $136,000 as a result of high ground water levels, minor design of the vault's footings and an additional five (5) weeks for a temporary chiller plant rental to keep the Emergency Response building cool during August and September 2024, and WHEREAS, DPW has already incurred expenses of $62,200 for professional services for design, planning and construction administration, and WHEREAS, the above described expenses have resulted in anticipated total Project costs of $1,305,200, thereby exceeding the authorized funding under Resolution 2021122 by $455,200, and WHEREAS, in December of 2023, this Legislature authorized the allocation of $357,000 to this Project from another project listed within Resolution 2021122 to offset the unanticipated higher costs, and WHEREAS, the total anticipated Project cost exceeds authorized funding under Resolution 2021122 by $98,200 and DPW is now seeking to amend Capital Project H0567 to include additional funding of $100,000 to complete this Project, and WHEREAS, DPW has determined that this funding amendment to the Project is a Type II Action pursuant to Article 8 of the Environmental Conservation Law and Part 617.5 of the NYCRR ("SEQRA") and will not have a significant impact on the environment and as a Type II Action no further review is required, and WHEREAS, it is necessary to amend the 2024 Adopted County Budget to meet these costs, now therefore, be it RESOLVED, that the Commissioner of Finance is authorized, empowered and directed to amend the 2024 Adopted County Budget as follows: APPROPRIATIONS Increase H0567.1620.4401.105 A.9950.9000 A.1990.4007 Professional Services consultants Interfund Transfers General Contingency $100,000 $100,000 ($100,000) $100,000 REVENUES Increase H0567.1620.50310 CA-128-24 AM/w G-0188 10/17/24 Fiscal Impact: See Attached. Interfund Transfers $100,000 serran serio SUSAN J. SERINO COUNTY EXECUTIVE DeA 15-2024 STATE OF NEW YORK ss: COUNTY OF DUTCHESS This is to certify that I, the undersigned Clerk of the Legislature of the County of Dutchess, have compared the foregoing resolution with the original resolution now on file in the office of said clerk, and which was adopted by said legislature on the 12" day of November 2024, and that the same is a truc and correct transcript of said original resolution and of the whole thereof. IN WITNESS WIIEREOF, I have hercunto set my hand and scal of said I egislature this 12h day of November 2024 dish Wager ICH WAGER, CLERK OR THE LICINTURI FISCAL IMPACT STATEMENT • NO FISCAL IMPACT PROJECTED APPROPRIATION RESOLUTIONS (To be completed by requesting department) Total Current Year Cost $ 100,000 Total Current Year Revenue $. and Source Source of County Funds (check one): Existing Appropriations, contingency, •Transfer of Existing Appropriations, • Additional Appropriations, • Other (explain). Identify Line Items(s): Related Expenses: Nature/Reason: Amount $ Anticipated Savings to County: $0 Net County Cost (this year): $100,000 Over Five Years: Additional Comments/Explanation: The Department is requesting the Legislature to amend Capital Project H0567, established via Resolution No. 2021122. The Department is seeking to increase the authorized appropriation by an additional $100,000 in order to complete this essential infrastructure project at the County's Emergency Response campus. The project involves relocating a subsurface geothermal valve vault to an above-grade location. High groundwater has inundated the subsurace valve vault and has damaged the piping and valves. The work is necessary in order to provide sufficient heating and cooling for the Emergency Response building, which houses the 911 & 811 call centers, the County's Hazmat Team, and the Emergency Response Department's staff and management. Prepared by: Robert H. Balkind, P.E. Prepared On: 10/2/24 Dut par SUE SERINO COUNTY EXECUTIVE ROBERT H. BALKIND, P.E. COMMISSIONER DAVID C. WHALEN DEPUTY COMMISSIONER DUTCHESS COUNTY GOVERNMENT DEPARTMENT OF PUBLIC WORKS MEMORANDUM To: Rachel Kashimer, Deputy County Executive From: Robert H. Balkind, P.E., Commissioner () Date: October 2, 2024 Re: RESOLUTION REQUEST - AMENDING CAPITAL PROJECT H0567 In August 2021 the Legislature adopted Resolution no. 2021122, which created capital project H0567 to fund various improvements to county-owned buildings. The Department is seeking to amend this capital project for one of the improvement projects identified within the adopted resolution. The Geothermal Vault Relocation project at the Emergency Response Campus requires a budget amendment. Based on an estimate provided by the design engineer in 2021, the Department requested $850,000 for this project, which was to include all planning, design, construction and temporary facilities (temporary cooling plant) costs. On September 13, 2023, the Department issued a request for bids for the work; and bids were received and opened on October 20, 2023. On December 15, 2023, the Department awarded the project to the lowest responsible bidders, with a bid price of $1,107,000 The project started in early summer 2024, and project site conditions require change orders which will increase the total construction costs by $136,000. This was the result of high ground water levels, minor redesign of the vault's footings, and an additional five weeks for a temporary chiller plant rental to keep the Emergency Response building cool during August and September 2024. The County has already incurred expenses of $62,200 for professional services for design, planning and construction administration. As a result, the current cost of the project is $1,305,200, which exceeds the authorized funding by $455,200. At the Department's request in December 2023, the Legislature authorized the allocation of $357,000 to this project from another project listed within the adopted resolution. The total anticipated project cost exceeds authorized funding by $98,200. Therefore, the Department is requesting $100,000 additional funding to complete this project. CC: Mary F. Aldrich, MA, CPFO, Director of Fiscal Services 626 Dutchess Turnpike, Poughkeepsie, New York 12603 | (845) 486-2085 dutchessny.gov Public Works and Capital Projects Roll Call District Name District 7 - Hyde Park and Pleasant Valley Truitt* District 25 - Amenia, Washington, Pleasant Valley & Millbrook Houston* District 3 - LaGrange Polasek* District 16 - Fishkill and Beacon Valdés Smith* District 9 - City of Poughkeepsie Atkins* District 1 - Town of Poughkeepsie Gorman District 10 - City of Poughkeepsie Johnson (VC) District 12 - East Fishkill Metzger (C) District 13 - East Fishkill and Wappinger Paoloni District 15 - Wappinger Faust District 20 - Red Hook, Tivoli, and Rhinebeck Munn District 23 - Pawling, Beekman and East Fishkill Rolison Present: Absent: Vacant: 10 Resolution: Motion: Total : Abstentions: Yes No Absent Abseat 10 Yeg No 2024188 AMENDING THE 2024 ADOPTED COUNTY BUDGET AS IT PERTAINS TO CAPITAL PROJECT H0567 AND THE DEPARTMENT OF PUBLIC WORKS NOVEMBER 7, 2024 Roll Call Sheets District Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 1 - Town of Poughkeepsie District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 5 - Town of Poughkeepsie District 6 - Town of Poughkeepsie District 8 - City and Town of Poughkeepsie District 10 - City of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 12 - East Fishkill District 13 - East Fishkill and Wappinger : District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill District 22 - Beekman and Union Vale District 23 - Pawling, Beekman and East Fishkill District 24 - Dover and Pawling Resolution: - Motion: Last Name YES Truitt Houston Polasek Valdés Smith Atkins Gorman Travelpiece Lawler D'Aquanni Kaul Brendli Johnson Kearney Metzger Paoloni Versaci Faust McHoul Page Drago Munn Caswell Garito Rolison House Total : Yes Abstentions: NO Absent Abseut No 2024188 AMENDING THE 2024 ADOPTED COUNTY BUDGET AS IT PERTAINS TO CAPITAL PROJECT H0567 AND THE DEPARTMENT OF PUBLIC WORKS NOVEMBER 12, 2024