AUTHORIZING THE COUNTY EXECUTIVE TO EXECUTE AN INTERMUNICIPAL AGREEMENT FOR COUNTY SIGN SHOP SERVICES TO BE PROVIDED BY DUTCHESS COUNTY DEPARTMENT OF PUBLIC WORKS TO VARIOUS MUNICIPALITIES

PUBLIC WORKS & CAPITAL PROJECTS RE: RESOLUTION NO. 2025055 AUTHORIZING THE COUNTY EXECUTIVE TO EXECUTE AN INTERMUNICIPAL AGREEMENT FOR COUNTY SIGN SHOP SERVICES TO BE PROVIDED BY DUTCHESS COUNTY DEPARTMENT OF PUBLIC WORKS TO VARIOUS MUNICIPALITIES Legislators METZGER, PAOLONI, CASWELL, D'AQUANNI, VERSACI, FAUST, and DRAGO offer the following and move its adoption: WHEREAS, General Municipal Law Section 119-o authorizes municipal corporations to enter into agreements for the performance among themselves or one for the other in their respective functions, powers and duties on an individual, cooperative, joint or contract basis, and WHEREAS, General Municipal Law Section 119-n defines "municipal corporation" as a county outside the City of New York, a town, a village, a board of cooperative educational services, fire district, or a school district, and defines a "municipal district" as a county or town improvement district, among other things, and WHEREAS, the County is offering a pilot program to several interested municipalities within the County wherein the municipalities can utilize its Department of Public Works ("DPW") sign shop ("Sign Shop") for their sign needs, and WHEREAS, the Sign Shop services will include, , but not be limited to, Manufacturing of Uniform Traffic Control Signs, including NYS Supplement, compliant road signs, building signs, decals and adhesive lettering and highway detour signs, as provided for in the attached Intermunicipal Agreement, and WHEREAS, Sign Shop projects shall be selected by DPW on an individual basis based on material and DPW staff availability, and services provided may differ for each municipality depending upon its individual needs, and WHEREAS, the Intermunicipal Agreement's Fee Schedule was developed to cover the County's cost of materials and labor which will be billable to each municipality in accordance with the Intermunicipal Agreement, and WHEREAS, it is necessary for the Legislature to approve the annexed Intermunicipal Agreement and to authorize the County Executive or her designee to execute such an agreement in substantially the same form as attached hereto, now, therefore, be it RESOLVED, that this Legislature hereby approves the proposed Intermunicipal Agreement and authorizes the County Executive or her designee to execute such agreement in substantially the same form as attached hereto. CA-038-25 AMW/rjw G-0188 03/06/25 Fiscal Impact: None. APPROVED Susan Seva SUSAN J. SERINO COUNTY EXECUTIVE Doo. 4/21/2025 STATE OR NEW YORK SS: COUNTY OF DUTCHESS This is to certify that I, the undersigned Clerk of the Legislature of the County of Dutchess, have compared the forgoing resolution with the original resolution now on file in the office of said clerk, and which was adopted by said Legislature on the 14t day of April 2025, and that the same is a true and correct transcript of said original resolution and of the whole thercof. IN WITNESS WHEREOF, I have hercunto set my hand and scal of said Legislature this 14% day of April 2025. Bugh lager NO FISCAL IMPACT PROJECTED Total Current Year Cost $ 9 Total Current Year Revenue $° and Source FISCAL IMPACT STATEMENT APPROPRIATION RESOLUTIONS (To be completed by requesting department) Source of County Funds (check one): • Existing Appropriations, Contingency, •Transfer of Existing Appropriations, • Additional Appropriations, D Other (explain). Identify Line Items(s): Related Expenses: Amount $ Nature/Reason: - Anticipated Savings to County: Net County Cost (this year): Over Five Years: Additional Comments/Explanation: The Department is starting a pilot program for shared services whereby the County's DPW sign shop will be available to a few municipalities within the county to serve as their sign shop. The fee schedule for town signs was developed to cover the cost of materials and a small amount of labor, so the program revenues will cover expenses. Prepared by: Robert H. Balkind, P.E. x2085 Prepared On: 3/4/25 Out pdf SHARED SERVICES AGREEMENT THIS AGREEMENT, bearing the date set forth on the signature page, by and between the COUNTY OF DUTCHESS, a municipal corporation with offices at 22 Market Street, Poughkeepsie, New York 12601 (hereinafter referred to as the "COUNTY") and Town/Village of [Name ], within the County of Dutchess, whose address is [ Address ], [ Name ], NY 12XXX (hereinafter referred to as the "Municipality"). WITNESSETH: WHEREAS, New York General Municipal Law Section 119-o provides that in addition to any other general or special powers vested in municipal corporations, municipal corporations shall lave power to enter into, amend, cancel and terminate agreements for the performance among hemselves or one for the other of their respective functions, powers and duties on a cooperativ or contract basis, and WHEREAS, General Municipal Law §119-n defines "municipal corporation" as a county outside the Municipality of New York, a town, a village, a board of cooperative educational services, fire district, or a school district, and defines a "municipal district" as a county or town improvement district, among other things, and WHEREAS, this Agreement is intended to be used for municipal corporations and municipal districts who have requested the services of the County, and WHEREAS, the County's Department of Public Works operates a Sign Shop that provides a wide variety of services including but not limited to manufacture of highway signs, building signs, stickers, and other public messaging media, and WHEREAS, The Municipality is interested in obtaining certain services from the County's Sign Shop, and WHEREAS, the County is willing to provide the Municipality with these services as outlined below: 1. SCOPE OF SERVICES: The County agrees to provide Sign Shop services in accordance with Exhibit "A" annexed hereto and made a part hereof. TERM OF AGREEMENT: This Agreement shall be effective January 1, 2025, and shall terminate on December 31, 2025, unless otherwise terminated as set forth herein. This agreement may be extended for four (4) additional periods of one-year each, not exceeding in total 5 years from the original agreement date, upon such terms and conditions as may be agreed between the parties. 3. PAYMENT: Payment for Sign Shop services shall be in accordance with Exhibit "A". The 1 Municipality agrees to pay these charges to the County within forty-five (45) days of receipt of an invoice. NON-ASSIGNMENT: This Agreement may not be assigned by the Municipality without prior written consent of the County, and the County shall be relieved of all liability and obligations consistent with the New York State General Municipal Law Section 109 in the event of such unauthorized assignment. 5. TERMINATION: (a) Either party may terminate this Agreement upon ten (30) days' prior written notice to the other of its intent to terminate without cause. (b) The County may terminate this Agreement effective immediately, with subsequent written notice to be given to the Municipality of termination with cause. 6. NOTICE: Except as otherwise provided in this Agreement, notice required to be given ursuant to this Agreement shall be mad in writing and addressed to the following or suc ther person as the parties may designate Dutchess County Department of Public Works 626 Dutchess Turnpike Poughkeepsie, NY 12603 Municipality: 1. ENTIRE AGREEMENT: The terms of this Agreement, including its attachments and exhibits, represent the final intent of the parties. Any modification, rescission or waiver of the terms of this Agreement must be in writing and executed and acknowledged by the parties with the same formalities accorded this basic Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement this _day of ,20: APPROVED AS TO FORM: ACCEPTED: COUNTY OF DUTCHESS 2 County Attorney's Office APPROVED AS TO CONTENT: Commissioner of Public Works BY: Rachel Kashimer Deputy county Executive ACCEPTED: Town/Village of [ Name ] BY:_ Print Name:_ Title: 3 EXHIBIT A SIGN SHOP SERVICES OFFERED BY THE DUTCHESS COUNTY DEPARTMENT OF PUBLIC WORKS SIGN SHOP Services offered by the Dutchess County Department of Public Works Sign Shop include: • Manufacture of MUTCD* compliant Road signs • Manufacture of Building signs • Manufacture of Decals and Adhesive Lettering • Manufacture of Highway Detour signs *MUTCD - Federal Manual of Uniform Traffic Control Signs, including NYS Supplement Pricing for services listed above: MUTCD Compliant Road Signs Building Signs Decals and Adhesive Lettering Highway Detour signs $0.09 per sq. in. of finished sign face $0.10 per sq. in of finished sign face qty less than 100 units per design - $1.00 each qty 100 or more units per design - $0.75 each $0.10 per sq. in. of finished sign face Note: Ordering Agency is responsible for picking up completed signs at the Dutchess County Department of Public Works Complex, 626 Dutchess Turnpike, Poughkeepsie, NY 12603 between 7:30am and 3:00pm Monday - Friday. The facility is closed on County recognized holidays. Delivery of signs is not included in pricing above, and is not available from Dutchess County DPW. rev. 2/14/25 Public Works and Capital Projects Roll Call District Name District 7 - Hyde Park and Pleasant Valley Truitt* District 25 - Amenia, Washington, Pleasant Valley & Millbrook Houston* District 3 - LaGrange Polasek* District 16 - Fishkill and Beacon Valdés Smith* District 9 - City of Poughkeepsie Atkins* District 1 - Town of Poughkeepsie Gorman District 10 - City of Poughkeepsie Johnson (VC) District 12 - East Fishkill Metzger (C) District 13 - East Fishkill and Wappinger Paoloni District 15 - Wappinger Faust District 20 - Red Hook, Tivoli, and Rhinebeck Munn District 23 - Pawling, Beekman and East Fishkill Rolison Present: Absent: Vacant: 10 2 Resolution: Motion: Total: Abstentions: Yes No Absent Absent 10 Yes O No 2025055 AUTHORIZING THE COUNTY EXECUTIVE TO EXECUTE AN INTERMUNICIPAL AGREEMENT FOR COUNTY SIGN SHOP SERVICES TO BE PROVIDED BY DUTCHESS COUNTY DEPARTMENT OF PUBLIC WORKS TO VARIOUS MUNICIPALITIES APRIL 10, 2025 Roll Call Sheets District Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 1 - Town of Poughkeepsie District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 5 - Town of Poughkeepsie District 6 - Town of Poughkeepsie District 8 - City and Town of Poughkeepsie District 10 - City of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 12 - East Fishkill District 13 - East Fishkill and Wappinger District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill District 22 - Beekman and Union Vale District 23 - Pawling, Beekman and East Fishkill District 24 - Dover and Pawling 2 4 Resolution: - Motion: Last Name Truitt Houston Polasek Valdés Smith Atkins Gorman Travelpiece Lawler D'Aquanni Kaul Brendli Johnson Kearney Metzger Paoloni Versaci Faust McHoul Page Drago Munn Caswell Garito Rolison House Total : Abstentions: YES NO About absent abseat Absent 21 Yes No 2025055 AUTHORIZING THE COUNTY EXECUTIVE TO EXECUTE AN INTERMUNICIPAL AGREEMENT FOR COUNTY SIGN SHOP SERVICES TO BE PROVIDED BY DUTCHESS COUNTY DEPARTMENT OF PUBLIC WORKS TO VARIOUS MUNICIPALITIES APRIL 14, 2025