ACCEPT GRANT FUNDING FROM THE NEW YORK STATE OFFICE OF CHILDREN & FAMILY SERVICES AND AMEND THE 2025 ADOPTED COUNTY BUDGET AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES

FAMILY & HUMAN SERVICES RESOLUTION NO. 2025051 RE: ACCEPT GRANT FUNDING FROM THE NEW YORK STATE OFFICE OF CHILDREN & FAMILY SERVICES AND AMEND THE 2025 ADOPTED COUNTY BUDGET AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES Legislators GARITO, MC HOUL, CASWELL, D'AQUANNI, GORMAN, VERSACI, and KAUL offer the following and move its adoption: State Office of Children SoFamily Service SO 85) mily Seated and alairded that houny Yok 2025 Adoption and Legal Guardianship Incentive Payments Program ("AIPP") grant funds in the sum of $25,000, and WHEREAS, the AIPP is a critical investment to help recruit and strengthen kinship foster and adoptive families and promote adoptive placements, thereby increasing the number of children and youth moving from foster care into permanent placement, and WHEREAS, this NYS OCFS AIPP funding will be used to support local foster care recruitment activities, and WHEREAS, it is necessary to amend the 2025 Adopted County Budget to accept and provide funding for the implementation of the AIPP, now therefore, be it RESOLVED, that the Commissioner of Finance is hereby authorized, empowered and directed to amend the 2025 Adopted County Budget as follows: APPROPRIATIONS Increase A.6119.4610.106 Foster Care Advertising $25,000 REVENUES Increase A.6119.46190.07 Child Care Foster Care $25,000 CA-037-25 APPROVED VAC/rjw G-0198-A 03/06/25 Susan Serio Fiscal Impact: See Attached. SUSAN J. SERINO COUNTY EXECUTIVE STATE OF NEW YORK sS: COUNTY OF DUTCHESS Dao 4/21/2025 This is to certify that I, the undersigned Clerk of the Legislature of the County of Dutchess, have compared the foregoing resolution with the corinal resolution for do file i resolution ardid deck and which was adopted by said i gitature on the 14' day of April 2025, and that the same is a true and IN WITNESS WHEREOF, I have hereunto set my hand and scal of said legislature this 14" day of April 2025. Sough tager SUE SERINO COUNTY EXECUTIVE SABRINA JAAR MARZOUKA, JD, MPH COMMISSIONER DUTCHESS COUNTY GOVERNMENT DEPARTMENT OF COMMUNITY AND FAMILY SERVICES MEMORANDUM Date: 03/04/2025 To: Jess White Budget Director From: Peter Simon Director of Administrative Services DCFS RE: Resolution request - AIPP grant The New York State Budget appropriated $1,475,000 for local social services districts to provide foster/adoptive parent and legal guardianship recruitment activities through the Adoption and Legal Guardianship Incentive Program (AIPP). The AIPP is a critical investment to help recruit and strengthen kinship foster and adoptive parents. We are seeking a resolution to provide the necessary funding for the implementation of the AIPP program. Thank you for your consideration. 60 Market Street, Poughkeepsie, NY 12601 | (845) 486-3000 | Fax: (845) 486-3090 dutchessny.gov FISCAL IMPACT STATEMENT • NO FISCAL IMPACT PROJECTED APPROPRIATION RESOLUTIONS (To be completed by requesting department) Total Current Year Cost $ 25,000 Total Current Year Revenue $ 25,000 and Source NYS OCFS Source of County Funds (check one): •Existing Appropriations, contingency, • Transfer of Existing Appropriations, M Additional Appropriations, • Other (explain). Identify Line Items(s): A.6119.4610.106 -Advertising A. 6119.46190.07 -Child Care Foster Care Related Expenses: Nature/Reason: Amount $ Anticipated Savings to County: Net County Cost (this year): Over Five Years: Additional Comments/Explanation: This grant is 100% funded through the New York State Office of Children & Family Services Prepared by: Peter Simon Prepared On: 03/03/2025 Dut.pdf NEW YORK STATE Kathy Hochul Governor Office of Children and Family Services 52 WASHINGTON STREET RENSSELAER, NY 12144 DaMia Harris-Madden, Ed.D., MBA, M.S. Commissioner Local Commissioners Memorandum Transmittal: 25-OCFS-LCM-03 To: Local Departments of Social Services Commissioners Issuing Division of Child Welfare and Community Services/Bureau of Permanency Services Division/Office: Date: February 14,2025 Subject: Adoption and Legal Guardianship Incentive Funds for Local Departments of Social Services (LDSSs) Recruitment Activities Contact Person(s): Attachments: See section VI. Attachment A: District Allocation Amounts SFY 2024-2025 Attachment B: Certification Re: Non-Supplantation and Plan for Adoption and Legal Guardianship Incentive Payment Program Funding for Recruitment Efforts and Increased Permanency Outcomes Attachment C: Attachment for U.S. Department of Health and Human Services Grants - FFY 2022 Adoption and Legal Guardianship Incentive Program 1. Il. Purpose The purpose of this Local Commissioners Memorandum (LCM) is to advise local departments of social services (LDSSs) of the availability of $1,475,000 from the Adoption and Legal Guardianship Incentive Payments Program (AIPP) in the state fiscal year (SFY) 2024-2025 for foster/adoptive parent and legal guardianship recruitment activities to increase permanency outcomes. This LCM also provides information on each district's allocation, the allocation methodology, how districts may use the funds, and planning and claiming requirements. Background The AIPP was established by the Administration for Children and Families in 1997 as part of the Adoption and Safe Families Act. The objective of the AIPP is to provide incentives to states and eligible tribes to annually increase the number of children in foster care who find permanent homes through adoption or legal guardianship. In 2014, the program was reauthorized and revised to allow incentives to be paid to jurisdictions for improved performance in both adoptions and legal guardianship of children in foster care. The program was reauthorized in 2021 as part of the Family First Prevention Services Act, signed into law in February 2018. The program recognizes states and tribes for improving their performance in finding permanent homes for children in foster care and is reauthorized annually. 25-OCFS-LCM-03 February 14, 2025 The AIPP is a critical investment to help LDSSs recruit and strengthen kinship foster and adoptive families and promote adoptive placements, thereby increasing the number of children and youth moving from foster care into permanent placements. State incentive eligibility requirements are based on annual foster care, adoption, and guardianship data submitted to the Adoption and Foster Care Analysis and Reporting System (AFGARS). Based on the annual AFCARS submission, the Children's Bureau determines the number of foster child adoptions, toster child guardianships, preadolescent (age 9 - 13) adoptions and foster child guardianships, and older child (age 14 and over) adoptions and foster child guardianships eligible to earn incentive payments (Title 42, Chapter 7, Subchapter IV, Part E Sections 473b, 474, and 479 of the Social Security Act). Reinvestment of these funds back into adoption and guardianship related activities will positively impact permanency outcomes for youth unable to be reunified with birth families and will therefore positively impact AFCARS data and federal funding. Ill. Program Implications encourages LDSSs to take advantage of the opportunity to access the recruitment allocations to promote and increase permanent stable placements for youth in care who have special needs or who are older and/or are harder to place. LDSSs can only use the funds for the allowable expenditures noted below as authorized by appropriation language in Chapter 53 of the New York State Laws of 2023. LDSSs will be required to sign an attestation (Attachment B) indicating how they will use the funds in accordance with the allowable expenditures under the AIPP. LDSSs must also attest that they will not use their allocation to supplant any existing state or LDSS resource. The federal funds may only be used to supplement existing resources or fund allowable activities that are currently unfunded. OCFS may reallocate any unspent funds from one LDSS to other LDSSs that have claims that exceed their allocations. A. Allowable Expenditures Examples of allowable expenditures are listed below. Services may be purchased directly or through contract, including contracts with voluntary agencies (VAs). • Hiring or securing the services of a professional photographer and/or media consultation to improve images and narratives of children freed for adoption who meet the photo listing requirements. • Activities associated with foster/adoptive parent recruitment and retention, including advertising, publication development/dissemination, and/or event/venue costs associated with recruitment/retention activities. • Supporting kinship foster parents in meeting approval requirements including but not limited to purchasing services and/or items to remove barriers to approval such as those relating to fire safety requirements, sleeping arrangements, car seats, medical clearances, and transportation. Activities acsociated with education and recruitment of kinship guardianshi eunitication and adonion are not permanenev cotons 2 25-OCFS-LCM-03 February 14, 2025 Note: This allowability is based on the appropriation language under Chapter 53 of the laws of 2023. B. Requirements to Receive Funds To receive the allocated funds, LDSSs must complete the Attestation of Use of Certification Re: Non-Supplantation and Adoption and Legal Guardianship Incentive Funding (Attachment submit the approval via [email protected]. Completed attestations (Attachment B) are due by February 25, 2025. Description of how the funding will be utilized Districts must select one or more of the allowable expenditure categories listed above or select "other" and provide a description of their plan for use of funds. Non-supplantation of funds. This attestation form (Attachment B) provides certification that the funds will not be used to supplant other state, local, or private funds and that claims for reimbursement under this appropriation will not be submitted for the same type and level of funds covered by any other state or locally authorized appropriations. IV. Allocation Methodology OCFS has a total of $1,475,000 available from the Adoption and Legal Guardianship Incentive Payment Program to allocate equally among all LDSSs. Each LDSS will receive $25,000. V. Fiscal and Claiming There are $1,475,000 in federal funds for the expenditures described in this LCM. Claims for these funds must be submitted as described below. These funds are to be used only to reimburse expenditures beginning October 1, 2024, through June 30, 2025, and final accepted in the Automated Claiming System (ACS) by July 31, 2025. Expenditures for the ADOP GUARD RECRUIT project should be claimed through the RF17 claim package for special project claiming. These costs are first identified on the RF2A claim package as F17 functional costs and reported in the F17 column on the (LDSS-923) Cost Allocation Schedule of Payments Administrative Expenses Other Than Salaries and the (LDSS-2347) Schedule D DSS Administrative Expenses Allocation and Distribution by Function and Program. After final acceptance of the RFA claim package, the individual project costs are then reported under the project label ADOP GUARD RECRUIT project on the (LDSS-4975A) RF17 Worksheet, Distribution of Allocated Costs to Other Reimbursable Programs. Salaries, fringe benefits, staff counts, and central services costs are not allowable expenses. Non-salary administrative costs are reported with the appropriate object of expense code(s) on the (LDSS-923B) Summary - Administrative, Schedule of Payments for Expenses Other Than Salaries for Other Reimbursable Programs. Program costs should be reported as object of expensecode 37 - (Special Project Program Expense) on the (LDSS-923B) Summary - Program, Schedule of Payments for Expenses Other Than Salaries for Other Reimbursable Programs. 3 25-OCFS-LCM-03 February 14, 2025 Total project costs should be reported on the (LDSS-4975) Monthly Statement of Special Project Claims Federal and State Aid (RF-17), as 100% federal share. For each LDSS, the expenditures reported for the ADOP GUARD RECRUIT project will be reimbursed up to the amount of the district's allocation. OCFS may reallocate any unspent funds from an LDSS to other LDSSs that have claims that exceed their allocations. VI. Contacts Any programmatic questions should be addressed to the appropriate Division of Child Welfare and Community Services' regional office. BRO - Amanda Darling (716) 847-4446 Amanda. [email protected] RRO - Chris Bruno (585) 238-8201 [email protected] SRO - Sara Simon (315) 423-1200 [email protected] ARO- John Lockwood (518) 486-7078 John. [email protected] WRO - Sheletha Chang (914) 708-2499 Sheletha. [email protected] NYCRO - Sandra Davidson (212) 383-1788 Sandra. [email protected] Questions pertaining to the allocations may be directed to: Shonna Clinton, Local Operations Manager, Bureau of Budget Management (518) 474-1361 [email protected] Any Automated Claiming System (ACS) claiming questions should be directed to the OTDA Bureau of Financial Services by email or telephone: Justin Gross (Regions I-V) (518) 474-7549 pida. sin.Field [email protected] Michael Simon (Region VI) (212) 961-8250 Michael [email protected] /s/ Gail Geohagen-Pratt Issued by: Name: Gail Geohagen-Pratt Title: Deputy Commissioner Division/Office: Division of Child Welfare and Community Services 4 25-OCFS-LCM-03 District Albany Allegany Broome Cattaraugus Cayuga Chautauqua Chemung Chenango Columbia Cortland Delaware Dutchess Erie Essex Franklin Fulton Genesee Greene Hamilton Herkimer Jefferson Lewis Livingston Madison Monroe Montgomery Nassau Niagara Oneida L Onondaga February 14, 2025 Attachment A District Allocation Amounts SFY 2024-2025 Allocation District $25,000 Ontario $25,000 Orange $25,000 Orleans $25,000 Oswego $25,000 Otsego $25,000 Putnam $25,000 Rensselaer $25,000 Rockland $25,000 Saratoga $25,000 Schenectady $25,000 Schoharie $25,000 $25,000 Schuyler Seneca $25,000 St. Lawrence $25,000 St. Regis $25,000 Steuben $25,000 Suffolk $25,000 Sullivan $25,000 $25,000 Tioga Tompkins $25,000 Ulster $25,000 Warren $25,000 Washington $25,000 Wayne $25,000 Westchester $25,000 Wyoming $25,000 Yates $25,000 $25,000 NYC $25,000 $25,000 Statewide Total Allocation $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 1 $ 1,475,000 5 25-OCFS-LCM-03 February 14, 2025 Attachment B Certification Re: Non-Supplantation and Adoption and Legal Guardianship Incentive Program Funding for Recruitment Efforts and Increased Permanency Outcomes This is to certify that Dutchess Countv.) This or zed inty tam unt of 5 Count sough actice aimed it improving realitment efforts and increase permanency outcomes through adoption and Kinship Guardianship Assistance Program (KinGAP) finalizations. Such funds will not be used to supplant any other state or local funds. Claims for reimbursement under this appropriation will not be submitted for the same type and level of funding covered by any other state or locally authorized appropriation, except to fund expenditures to continue or expand activities that were funded for this purpose. Plan for use of funds: (Check all that apply.) o Hiring or securing the services of a professional photographer and/or media consultation to improve images and narratives of children freed for adoption who meet the photo listing requirements. Activities associated with foster/adoptive parent recruitment, including advertising, publication development/dissemination, and/or event/venue costs associated with recruitment activities. Supporting kinship foster parents in meeting approval requirements, including but not limited to purchasing services and/or items to remove barriers to approval, such as those relating to fire safety requirements, sleeping arrangements, car seats, medical clearances, and transportation. i Activities associated with education and recruitment of kinship guardianship when reunification and adoption are not permanency options. Name of person completing the form: Arnanda McGann-Watson] Date: 2718/2025] Name of Commissioner: Sabrina Jasr Marzouke, JD, MPH?) commissioner's signature: Offar means Date: 2/18/25" Email completed attestations to OCFS.SM.Permanency. [email protected] by February 25, 2025. 6 25-OCFS-LCM-03 February 14, 2025 Attachment C ATTACHMENT FOR U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES GRANTS - FFY 2022 ADOPTION AND LEGAL GUARDIANSHIP INCENTIVE PROGRAM Title 45 U.S. Code of Federal Regulations Part 75 (45 CFR 75), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards, section 352 states "all pass-through entities must ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the following information at the time of the subaward and if any of these data elements change, includes the changes in subsequent subaward identification." (i) (ii) (iii) (iv) (v) (vi) (vil) (vili) (ix) (x) (xi) (xil) (xill) Subrecipient name Subrecipient's unique entity identifier Federal award identification number (FAIN) Federal award date to the recipient by the HHS awarding agency Subaward period of performance start and end date Amount of federal funds obligated to the subrecipient by the pass- through entity to the subrecipient Total amount of the federal funds obligated to the subrecipient by the pass-through entity, including the current obligation Total amount of the award committed to the subrecipient by the pass-through entity Federal award project description Names of the HHS awarding agency and pass-through entity, and contact information for awarding official of the pass- a entity CFDA number and name Identification of whether the award is research and development (R&D) Indirect cost rate for the federal award (including if the de minimis rate is charged per section 75.414) Local department of social services Local department of social services 2201NYAIPP October 1, 2021 October 1, 2024 - June 30, 2025 Attachment A Attachment A Attachment A FFY 2022 Adoption and Legal Guardianship Incentive Program Administration for Children and Families Questions pertaining to the allocations: Shonna Clinton - (518) 474-1361 [email protected] 93.603 Adoption and Legal Guardianship Incentive Payments N Please see uniform guidance 45 CFR 75. 7 Family and Human Services Committee Roll Call District Name District 7 - Hyde Park and Pleasant Valley Truitt* Yes District 25 - Amenia, Washington, Pleasant Valley & Millbrook | Houston* District 3 - LaGrange Polasek* District 16 - Fishkill and Beacon | Valdés Smith* District 9 - City of Poughkeepsie Atkins* District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie Travelpiece District 5 - Town of Poughkeepsie D'Aquanni District 8 - City and Town of Poughkeepsie Brendli District 11 - Clinton, Pleasant Valley, and Rhinebeck Kearney District 17 - Town and Village of Fishkill McHoul (VC) District 19 - North East, Stanford, Pine Plains, Milan & Red Hook Drago District 22 - Beekman and Union Vale Garito (C) Present: Absent: Vacant: 10 2 Resolution: Motion: Total : 10 Yes Abstentions: No Absent Absent No 2025051 ACCEPT GRANT FUNDING FROM THE NEW YORK STATE OFFICE OF CHILDREN & FAMILY SERVICES AND AMEND THE 2025 ADOPTED COUNTY BUDGET AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES APRIL 10, 2025 Roll Call Sheets District Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 1 - Town of Poughkeepsie District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 5 - Town of Poughkeepsie District 6 - Town of Poughkeepsie District 8 - City and Town of Poughkeepsie District 10 - City of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 12 - East Fishkill District 13 - East Fishkill and Wappinger District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill District 22 - Beekman and Union Vale 2! 4 District 23 - Pawling, Beekman and East Fishkill elicion. Dong and Pening Resolution: 1 Motion: Last Name Truitt Houston Polasek Valdés Smith Atkins Gorman Travelpiece Lawler D'Aquanni Kaul Brendli Johnson Kearney Metzger Paoloni Versaci Faust McHoul Page Drago Munn Caswell Garito Rolison House Total : Abstentions: YES, NO Absent Absent Absent absent Yes No 2025051 ACCEPT GRANT FUNDING FROM THE NEW YORK STATE OFFICE OF CHILDREN & FAMILY SERVICES AND AMEND THE 2025 ADOPTED COUNTY BUDGET AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES APRIL 14, 2025