A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,525,100 SERIAL BONDS OF THE COUNTY OF DUTCHESS, NEW YORK, TO PAY THE COST OF HVAC EQUIPMENT AND SYSTEM REPLACEMENTS IN COUNTY BUILDINGS, IN AND FOR SAID COUNTY

PUBLIC WORKS & CAPITAL PROJECTS DISCUSSION ONLY 6/5/2025 RESOLUTION NO. 2025081 BOND RESOLUTION DATED JULY 14, 2025 A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,525,100 SERIAL BONDS OF THE COUNTY OF DUTCHESS, NEW YORK, TO PAY THE COST OF HVAC EQUIPMENT AND SYSTEM REPLACEMENTS IN COUNTY BUILDINGS, IN AND FOR SAID COUNTY WHEREAS, the environmental impact of the capital project hereinafter described, as proposed, will be determined pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act during the final design stage and prior to the financing thereof; and WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE BE IT RESOLVED, by the County Legislature of the County of Dutchess, New York, as follows: Section 1. Heating, ventilation and air conditioning (HVAC) equipment and system replacement in County buildings, in and for the County of Dutchess, New York, including incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of $1,525,100. Section 2. It is hereby determined that the plan for the financing of the aforesaid class of objects or purposes is by the issuance of $1,525,100 serial bonds of said County hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 10 years, pursuant to subdivision 13 of paragraph a of Section 11.00 of the Local Finance Law. Section 4 Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the Commissioner of Finance, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Commissioner of Finance, consistent with the provisions of the Local Finance Law. Section 5. The faith and credit of said County of Dutchess, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said County a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 6. Such bonds shall be in fully registered form and shall be signed in the name of the County of Dutchess, New York, by the manual or facsimile signature of the Commissioner of Finance and a facsimile of its corporate seal shall be imprinted or impressed thereon and may be attested by the manual or facsimile signature of the County Clerk. Section 7. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Commissioner of Finance, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as she shall deem best for the interests of the County; provided, however, that in the exercise of these delegated powers, she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Commissioner of Finance shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. -2- Section 8. All other matters, except as provided herein relating to such bonds including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the County by the facsimile signature of the Commissioner of Finance, providing for the manual countersignature of a fiscal agent or of a designated official of the County), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Commissioner of Finance. It is hereby determined that it is to the financial advantage of the County not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Commissioner of Finance shall determine. Section 9. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 10. The validity of such bonds and bond anticipation notes may be contested only if: -3- Such obligations are authorized for an object or purpose for which said County is not authorized to expend money, or The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 11. This resolution, which takes effect immediately, shall be published in summary form in The Poughkeepsie Journal and the Southern Dutchess News, the official newspapers of said County, together with a notice of the Clerk of the County Legislature in substantially the form provided in Section 81.00 of the Local Finance Law. CA-056-25 G-0145-B CEB/rjw 5/20/2025 Fiscal Impact: See Attached. -4- CERTIFICATION FORM STATE OF NEW YORK COUNTY OF DUTCHESS ) ss.: ) I, the undersigned Clerk of the County Legislature of the County of Dutchess, New York (the "Issuer"), DO HEREBY CERTIFY: That I have compared the annexed extract of the minutes of the meeting of the County Legislature of said County, including the resolution contained therein, held on July 14, 2025, with the original thereof on file in my office, and that the same is a true and correct transcript therefrom and of the whole of said original so far as the same relates to the subject matters therein referred to. I FURTHER CERTIFY that said County Legislature consists of 25 members; that the vote on the foregoing resolution was 23 ayes and 0 noes, with 2 members being absent or abstaining from voting. I FURTHER CERTIFY that the foregoing resolution as adopted by said County Legislature was duly approved by the County Executive of said County on July 17, 2025, in accordance with the provisions of Section 3.02 of the Dutchess County Charter. I FURTHER certify that all members of said Legislature had due notice of said meeting, and that, pursuant to Section 103 of the Public Officers Law (Open Meetings Law), said meeting was open to the general public, and that I duly caused a public notice of the time and place of said meeting to be given to the following newspapers and/or other news media as follows: Newspaper and/or other news media Date given Southern Dutchess News Poughkeepsie Journal July 11, 2025 July 11, 2025 and that I further duly caused public notice of the time and place of said meeting to be conspicuously posted in the following designated public locations) on the following dates: Designated Location(s) of posted notice Date of Posting 22 Market Street, 6" Floor, County Office Building Poughkeepsie, NY 12601 July 11, 2025 APPROVED Susan Serio SUSAN J. SERINO COUNTY EXECUTIVE IN WITNESS WHEREOF, I have hereunto set my hand and afixed the sea of couly begslature this 15 day of July 2025. Righ Lager Clerk, County Legislatur -2- Year 1 2 4 5 6 7 8 9 10 PRIN O/S $1,525,100 1,372,590 1,220,080 1,067,570 915,060 762,550 610,040 457,530 305,020 152,510 2025 HVAC PRIN PAYMENT $152,510 152,510 152,510 152,510 152,510 152,510 152,510 152,510 152,510 152,510 TOTAL AVG. PER YEAR $1,525,100 $152,510 INTEREST $61,767 55,590 49,413 43,237 37,060 30,883 24,707 18,530 12,353 6,177 $339,716 $33,972 FISCAL IMPACT STATEMENT TOTAL PRINCIPAL $1,525,100 ANTICIPATED INTEREST RATE (1) TERM 10 YEARS ANTICIPATED FEES: ANTICIPATED ANNUAL COST (PRIN + INT): TOTAL PAYBACK (ANNUAL COST × TERMS): PREPARED BY HEIDI SEELBACH (Rate is subject to change based upon a) maket conditions at time of debt issuance and b) term of financing which is dependent upon the structuring of all debt issued when this project is ultimately financed. TOTAL $214,277 208,100 201,923 195,747 189,570 183,393 177,217 171,040 164,863 158,687 $1,864,816 $186,482 4.05% $15,100 $186,482 $1,864,816 H0657 - 2025 HVAC Replacement/Rehabilitation - Various County Buildings APPROPRIATIONS Increase H0657.1620.4401.105 H0657.1620.3150 H0657.1620.3900 Professional Services Consultants Buildings-Reconstruction Bond Issuing costs $125,000 $1,385,000 $15,100 $1,525,100 REVENUES Increase H0657.1620.57100 Serial Bonds $1,525,100 $1,525,100 SUE SERINO COUNTY EXECUTIVE ROBERT H. BALKIND, PE. COMMISSIONER DAVID C. WHALEN DEPUTY COMMISSIONER DUTCHESS COUNTY GOVERNMENT DEPARTMENT OF PUBLIC WORKS MEMORANDUM TO: Rachel M. Kashimer, Deputy County Executive FROM: Robert H. Balkind, P.E, Commissioner P8) DATE: May 6, 2025 RE: RESOLUTION REQUEST FOR FUNDING OF HVAC EQUIPMENT AND SYSTEM REPLACEMENTS AND MODERNIZATION AT VARIOUS COUNTY BUILDINGS The Department is requesting $1.51M for HVAC equipment and system replacements and modernization at the buildings identified below. The proposed work is recommended to replace HVAC equipment that is at the end of its service life, to install modern energy-efficient equipment to reduc utility costs and reduce greenhouse gas emissions, and to provide comfortable and conditione workspaces for the County's employees. The costs for each project include design fees, construction costs and contingency. Location & Description Estimate Total OCIS Server Room 503 Haight Ave. Replace A/C Units Public Defender's Office 45 Market St. Replace Rooftop Units, including Building Mamt System (BMS) modifications Public Defender's Office 45 Market St. File Room HVAC upgrades $365,000 $1,025,000 $120,000 Totals = $1,510,000 If authorized by the Legislature, the Department expects to begin design work in mid-2025, with construction bids issued in late 2025. Installation work is scheduled to occur in 2026. Please let me know if you have any questions. c: Mary F. Aldrich, MA, CPFO, Director of Fiscal Services, DPW attch. 626 Dutchess Turnpike, Poughkeepsie, New York 12603 | (845) 486-2085 | www.dutchessny.gov Resolution No. 2025081 A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,525,100 SERIAL BONDS OF THE COUNTY OF DUTCHESS, NEW YORK, TO PAY THE COST OF HVAC EQUIPMENT AND SYSTEM REPLACEMENTS IN COUNTY BUILDINGS, IN AND FOR SAID COUNTY, was offered for discussion only at the June 5, 2025, Public Works and Capital Projects Committee Meeting, and considered at the July 14, 2025, Board Meeting. Roll call vote on the foregoing resolution at that time resulted as follows: AYES: 23 Atkins, Brendli, Caswell, D'Aquanni, Drago, Faust, Garito, Gorman, Houston, House, Johnson, Kaul, Kearney, McHoul, Metzger, Munn, Page, Paoloni, Polasek, Rolison, Travelpiece, Truitt, and Versaci NAYS: ABSENT: 2 Resolution adopted. Lawler and Valdés Smith Public Works and Capital Projects Roll Call Name District District 7 - Hyde Park and Pleasant Valley Truitt* District 25 - Amenia, Washington, Pleasant Valley & Millbrook Houston* District 3 - LaGrange Polasek* District 16 - Fishkill and Beacon Valdés Smith* District 9 - City of Poughkeepsie Atkins* District 1 - Town of Poughkeepsie Gorman District 10 - City of Poughkeepsie Johnson (VC) District 12 - East Fishkill Metzger (C) District 13 - East Fishkill and Wappinger Paoloni District 15 - Wappinger Faust District 20 - Red Hook, Tivoli, and Rhinebeck Munn District 23 - Pawling, Beekman and East Fishkill Rolison Present: Absent: Vacant: 9 3 Resolution: Motion: Total : Abstentions: Yes No Absent Abreat absent Yes 0 No 2025081 A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,525,100 SERIAL BONDS OF THE COUNTY OF DUTCHESS, NEW YORK, TO PAY THE COST OF HVAC EQUIPMENT AND SYSTEM REPLACEMENTS IN COUNTY BUILDINGS, IN AND FOR SAID COUNTY JULY 10, 2025 Roll Call Sheets District Present: Absent: Vacant: Last Name District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 1 - Town of Poughkeepsie District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 5 - Town of Poughkeepsie District 6 - Town of Poughkeepsie District 8 - City and Town of Poughkeepsie District 10 - City of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 12 - East Fishkill District 13 - East Fishkill and Wappinger District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill District 22 - Beekman and Union Vale Truitt Houston Polasek Valdés Smith Atkins Gorman Travelpiece Lawler D'Aquanni Kaul Brendli Johnson Kearney Metzger Paoloni Versaci Faust McHoul Page Drago Munn Caswell District 23 - Pawling, Beekman and East Fishkill Garito Rolison District 24 - Dover and Pawling House Resolution: V Total: Motion: Abstentions: YES NO absent absent 23 No 2025081 A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,525,100 SERIAL BONDS OF THE COUNTY OF DUTCHESS, NEW YORK, TO PAY THE COST OF HVAC EQUIPMENT AND SYSTEM REPLACEMENTS IN COUNTY BUILDINGS, IN AND FOR SAID COUNTY JULY 14, 2025