Town Board Regular Meeting Summary (PDF)

PRESENT: TOWN OF POUGHKEEPSIE TOWN BOARD MEETING SEPTEMBER 2, 2026 SUMMARY ABSENT: Councilman Sharpe 09:02-01 Supervisor Edwards Councilman Freeman Councilwoman Laird Councilwoman Watson Councilman Thangiah Councilwoman Shershin Town Clerk Salvatore Deputy Town Clerk Lawson Town Attorney Svenson Public Hearing (Deputy ZA Mastromarino) 09:02-02 09:02-03 09:02-04 09:02-05 09:02-06 09:02-07 Accept (Chief Cavaliere) Accept (Chief Cavaliere) Accept (Personnel) Accept (Director Welti) Appoint (Supervisor Edwards) Authorize Supervisor to Sign (Legal) Property Maintenance-5 Claudia Lane PUBLIC HEARING OPENED AND CLOSED- NO VOTE TAKEN BECAUSE PROPERTY VIOLATIONS WERE TAKEN CARE OF Resignation of Laura Hunter as a Part-Time School Crossing Guard with the Police Department CARRIED 6-0 Resignation of Emily Carrie, Police Officer with the Police Department CARRIED 6-0 Retirement of James J. Reilly as Maintenance Mechanic with the Sewer Department CARRIED Resignation of Michael Treybich as an Alternate on the Planning Board CARRIED 6-0 6-0 Maribeth Rubenstein as an Alternate on the Planning Board CARRIED 6-0 LaBella Agreement for 1 Overocker Road -Design Development, Construction Document, etc. CARRIED 6-0 09:02-08 09:02-09 09:02-10 09:02-11 09:02-12 09:02-13 09:02-14 09:02-15 09:02-16 09:02-17 09:02-18A Authorize Supervisor to Sign (Comptroller Patel) Resolution (Legal) Authorize Supervisor to Sign (Legal) Authorize Supervisor to Sign (Legal) Authorize Supervisor to Sign (Councilwoman Watson) Resolution (Legal) Consent (Director Welti) Set 9/23 for Public Hearing (Chief Cavaliere) Authorize Supervisor to Sign (Superintendent Simon) Notification (Town Clerk Salvatore) Authorize (Town Clerk Salvatore) Agreement with Computer Systems Integrators, Inc./Acture Solutions, Inc. for staff augmentation CARRIED 6-0 IBM North 100 - Revised LOU with Scenic Hudson CARRIED 6-0 Licensing Agreement re 55 Scenic Drive CARRIED 6-0 Stormwater Management Easement and Agreement re IBM, 2455 South Road CARRIED 6-0 Street Lighting Authority Order for a streetlight at 8 Styvestandt Drive CARRIED 6-0 Relating to 70C Overocker Road Water Billing CARRIED 6-0 To Planning Board's Intent to be Lead Agency - Adams Fairacre Farms-Renovations and Expansion CARRIED 6-0 Amend Town Code Ch. 195, "Vehicles and Traffic", on Boardman Road CARRIED 6-0 Agreement with the County-Snow and Ice Control CARRIED 6-0 Notice of Claim referred to Legal: 1. Escobar v. Town REFERRED TO LEGAL Block Parties: Roundhill Road CARRIED 6-0 09:02-18B Authorize (Town Clerk Salvatore) Block Parties: Valley View Road CARRIED 6-0 09:02-19 Accept (Town Clerk Salvatore) 2026 Minutes CARRIED 6-0 09:02-20 Notification (Town Clerk Salvatore) Town Clerk Events/ Notifications TOWN BOARD NOTIFIED 1) El Jalapeno Bar & Grill Liquor License: a removal -they are moving to a location across the street in Eastdale on Rt 44-No Objections 2) Arlington BID to hold the Arlington Street Fair on Raymond Ave, Saturday September 19, 2026, from 12pm-6pm 3) VFW Post 170 to hold an annual Pig Roast October 10, 2026, from 2pm-6pm 4) Culinary Institute of America Family Weekend (Not open to the public) Community Partnership Event at 45 Eastdale Avenue Poughkeepsie on October 10", 2026 4:00pm-7:30pm 5) Marist University to hold Homecoming Tailgate Picnic Saturday October 24, 2026, from 11am-5pm BE IT RESOLVED, the Town Board of the Town of Poughkeepsie does hereby adjourn to Executive Session at 8:06 PM to consider the following: To discuss matters which are exempt under the Open Meetings Law including a. Matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation; b. Matters subject to the Attorney/Client privilege. AND BE IT FURTHER RESOLVED, that no action appropriating money will be taken. CARRIED 6-0 TOWN BOARD RETURNED FROM EXECUTIVE SESSION AT 9:11 P.M. NO ACTION TAKEN TOWN BOARD MEETING ADJOURNED AT 9:12 P.M. #L property Main. 5 clavala lane Public Hearing rublic Heaung was opened by Gregtraman with a second by Ann Shershin No speakus to this Matter which was taken can of so there will be no vote. public hearing was closed by Rebecca Edwards with a second lay Emily Watson. RESOLUTION 9:2#/ _OF 2026 ACCEPT THE RESIGNATION OF LAURA HUNTER AS A PART-TIME SCHOOL CROSSING GUARD WITH THE POLICE DEPARTMENT BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby accept with regret, the resignation of Laura Hunter from her position as a part-time School Crossing Guard for the Police Department, effective August 8, 2026. Dad: September 2nd 2006 Moved: Barbara Laird seconded: Emily Watson Motion passes/ fails: Ayes Nays_ 0 ES/mem t-8/17/2026 m- 9/2/2026 AYE , NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENȚ/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards absent G: \mllegal\r\2026\Sept\Sept 2\resignation-Hunter.docx RESOLUTION 9:2 - # _ OF 2026 ACCEPT THE RESIGNATION OF EMILY CARRIE AS A POLICE OFFICER WITH THE TOWN OF POUGHKEEPSIE POLICE DEPARTMENT BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby accept with regret, the resignation of Emily Carrie from her position as a full-time Police Officer with the Town of Poughkeepsie Police Department, effective August 19, 2026. Dated: Septemon 2,0006 Moved: Shantha Thangan Seconded: neg Freeman Motion passes/ fails: Ayes_6 Nays ES/mem t-8/27/2026 m- 9/2/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT ABSENT Supervisor Easiershin absent- G: \mllegal\r\2026\SeptiSept 2\resignation-Carrie.docx RESOLUTION 9:2 - # 4 _OF 2026 ACCEPT THE RETIREMENT OF JAMES J. REILLY, JR. AS A MAINTENANCE MECHANIC WITH THE SEWER DEPARTMENT BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby accept with regret, the retirement of James J. Reilly, Jr. from his position as a Maintenance Mechanic for the Sewer Department, effective December 1, 2026. Dated: September 2, 2026 Moved: Emily Watson Seconded: Ann Shenshin Motion passes/ fails: Ayes Nays_O ES/mem t-8/18/2026 m- 9/2/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards agsent I= G:Imllegal\r\2026\SepriSept 2\retirement-Reilly.docx RESOLUTION 9:2 -# 5 _OF 2026 ACCEPT THE RESIGNATION OF MICHAEL TREYBICH AS AN ALTERNATE MEMBER OF THE TOWN OF POUGHKEEPSIE PLANNING BOARD BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby accept with regret, the resignation of Michael Treybich as an Alternate Member of the Town of Poughkeepsie Planning Board, effective immediately. Motion passes/ fails: Ayes Dated: Septembn 2, 2006 Moved: Ann Shenshin Seconded: Barbaralaind _Nays ES/mem t-8/26/2026 m- 9/2/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards absen G: \mllegal\r\2026\Sept\Sept 2\resignation-Treybich.docx RESOLUTION 9:2 - #_6_ OF 2026 APPOINT MARIBETH RUBENSTEIN, AS AN ALTERANTE, TO THE PLANNING BOARD BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby appoint Maribeth Rubenstein to a current vacancy on the Town of Poughkeepsie Planning Board, as an alternate, which appointment will expire on December 31, 2027. Motion passes/ fails: Ayes Dated: Septemon 2, 206 Moved: Rebecca Edwards Seconded: Ann Shershin 6 _ Nays ES/mem t-8/28/2026 m- 9/2/2026 AYE. NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards absent G:Imllegal\r\2026\Sept\Sept 2\Planning Board appointment.docx RESOLUTION 9:2 - # / OF 2026 RESOLUTION AUTHORIZING LABELLA ASSOCIATES TO PROVIDE DESIGN DEVELOPMENT, CONSTRUCTION DOCUMENTS, PROCUREMENT, AND CONSTRUCTION PHASE SERVICES FOR THE NEW POLICE AND COURT FACILITIES AT 1 OVEROCKER ROAD, POUGHKEEPSIE, NEW YORK WHEREAS, the Town Board of the Town of Poughkeepsie has determined that it is in the best interests of the Town to proceed with the planning, design, procurement, and construction of the new Police and Court Facilities to be located at 1 Overocker Road, Poughkeepsie, New York; and WHEREAS, LaBella Associates has previously provided professional architectural and engineering services to the Town in connection with feasibility and schematic design work for the proposed Police and Court Facilities project; and WHEREAS, the Town Board desires to authorize LaBella Associates, as the project architecture and engineering firm, to proceed with the next phases of professional services for the project, including Design Development, Construction Documents, Procurement, and Construction Phase Services; and WHEREAS, such services are necessary to advance the project from schematic design through bidding, procurement, construction administration, and related professional suppor 'equired for completion of the new Police and Court Facilities; now therefore BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie hereby authorizes LaBella Associates to provide professional architectural and engineering services for the Design Development Phase, Construction Documents Phase, Procurement Phase, and Construction Phase Services for the new Police and Court Facilities project at 1 Overocker Road, Poughkeepsie, New York; and BE IT FURTHER RESOLVED, that the Town Supervisor is hereby authorized to execute any agreement, amendment, proposal, or other documentation necessary to retain LaBella Associates for such services, in a form acceptable to the Town Attorney and subject to the availability and appropriation of funds; and BE IT FURTHER RESOLVED, that the Town Supervisor, Town Attorney, Town Comptroller, and other appropriate Town officials are hereby authorized and directed to take all actions necessary and appropriate to effectuate the intent of this Resolution. Dared: Septemben 2, 2026 Moved: Greg Freeman Seconded: Dabare aira Motion passes/ fails: Ayes 6 _Nays C:\Users\mmcalineylAppData\Local\MicrosofllWindows\INctCachclContent.Outlook\5416BURC\LaBclla.docx LS/mem t-8/26/2026 m- 9/2/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards absent= C: \Users\mmcalineylAppData\Local\Microsoft\Windows\INetCache\Content.Outlook\5416BURC\LaBella.docx AIA Document B132" - 2019 Standard Form of Agreement Between Owner and Architect, Construction Manager as Adviser Edition AGREEMENT made as of the 12day of August in the year 2026 (In words, indicate day, month, and year.) BETWEEN the Architect's client identified as the Owner: (Name, legal status, address, and other information) Town of Poughkeepsie 1 Overocker Road Poughkeepsie, NY 12603 and the Architect: (Name, legal status, address, and other information) LaBella Associates, D.P.C 300 State Street, Suite 201 Rochester, NY 14614 for the following Project: (Name, location, and detailed description) Poughkeepsie Police Department & Town Court Facility 1 Overocker Road Poughkeepsie, NY 12603 The Construction Manager: (Name, legal status, address, and other information) Not retained as of the date of this Agreement. The Owner anticipates retaining the Construction Manager on or before October 2026 « » « » « » The Owner and Architect agree as follows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. This document is intended to be used in conjunction with AIA Documents A132™- Agreement Between Owner and Contractor, Construction Manager as Adviser Edition; A232™-2019, General Conditions of the Contract Construction Manager as Adviser Edition; and C132™- 2019, Standard Form of Agreement. Between Owner and Construction Manager as A232™-2019 is adopted in this document by reference. Do not use with other general conditions unless this document is modified. ELECTRONIC COPYING Of any portion of this AIA• Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. 1 mail [email protected]. User Notes: (1417176646) TABLE OF ARTICLES 1 INITIAL INFORMATION 2 3 ARCHITECT'S RESPONSIBILITIES SCOPE OF ARCHITECT'S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. (For each item in this section, insert the information or a statement such as "not applicable, " or "unknown at time of execution".) § 1.1.1 The Owner's program for the Project: (Insert the Owner's program, identify documentation that establishes the Owner's program, or state the manner in which the program will be developed.) See attached Exhibit P3 - Town of Poughkeepsie Police Department Program Summary dated 5.29.2026 « » § 1.1.2 The Project's physical characteristics: (Identify or describe pertinent information about the Project's physical characteristics, such as size; location; dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site; etc.) See attached Exhibit PI - LaBella Architectural & Engineering Design Services proposal dated November 28th, 2025 See attached Exhibit P2 - LaBella Schematic Design Proposal Dated February 2nd, 2026 See attached Exhibit P4 - LaBella Project Schedule dated 5.29.2026 The Architect's services and compensation under this Agreement commence with the Design Development Phase and include the Design Development, Construction Documents, Procurement, and Construction Phase Services described in Sections 3.3 through 3.6, as modified by this Agreement and its exhibits. Schematic Design Phase Services and the prior services identified in Exhibit P2 were performed and separately compensated under the Prior Agreement and are not included in the Architect's services or compensation under this Agreement. The approved AIA Document B132 - 2019. Copyright D 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American institute At "A" t A Logo, and "AA Contract Documents" are trademarks of The American Institute of Architects. This rate a Ca N. 410423748] Which expres on 11/03/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents' terms of Service. To report copyright violations, e- mail docinfofajacontracts.com. (1417176646) 2 Schematic Design Documents identified in Exhibit P2 shall serve as the basis for the Architect's Design Development Phase Services. «» § 1.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1: (Provide total and, if known, a line item breakdown.) $54,746,238 - "Town to review - See comment" « » § 1.1.4 The Owner's anticipated design and construction milestone dates: Design phase milestone dates, if any: 100% Design Development - November 9th, 2026 .2 Construction commencement date: 100% Construction Documents - March 1, 2027 .3 Substantial Completion date or dates: Substantial Completion - November 3d, 2028 .4 Other milestone dates: See attached Exhibit P4 § 1.1.5 The Owner intends the following procurement method for the Project: (Identify method such as competitive bid or negotiated contract.) Competitive Bid (Multiple Prime Contracts) « » § 1.1.6 The Owner's requirements for accelerated or fast-track design and construction, multiple bid packages, or phased construction are set forth below: (Identify any requirements for fast-track scheduling or phased construction and, if applicable, list number and type of bidl procurement packages.) « » § 1.1.7 The Owner's anticipated Sustainable Objective for the Project: (Identify and describe the Owner's Sustainable Objective for the Project, if any.) « » § 1.1.7.1 If the Owner identifies a Sustainable Objective, the Owner and Architect shall complete and incorporate AIA Document E235-2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition, into this Agreement to define the terms, conditions and services related to the Owner's Sustainable Objective. If E235-2019 is incorporated into this Agreement, the Owner and Architect shall incorporate the completed E235-2019 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective. § 1.1.8 The Owner identifies the following representative in accordance with Section 5.4: (List name, address, and other contact information.) 3 Supervisor Rebecca Edwards Town of Poughkeepsie 1 Overocker Road Poughkeepsie, NY 12603 § 1.1.9 The persons or entities, in addition to the Owner's representative, who are required to review the Architect's submittals to the Owner are as follows: Unknown at time of execution. List name, address, and other contact information.) « » § 1.1.10 The Owner shall retain the following consultants and Contractors: (List name, legal status, address, and other contact information.) Construction Manager: (The Construction Manager is identified on the cover page. If a Construction Manager has not been retained as of the date of this Agreement, state the anticipated date of retention. If the Architect is to assist the Owner in selecting the Construction Manager, complete Section 4.1.1.1.) The Construction Manager has not been selected or retained as of the date of this Agreement. The Owner anticipates retaining a Construction Manager as Adviser pursuant to AIA Document C132- 2019 on or before October 2026. Upon retention, the Owner shall provide the Architect with the Construction Manager's identity, contact information, executed scope of services, and subsequent modifications to that scope. .2 Land Surveyor: Scope by LaBella .3 Geotechnical Engineer: Scope by LaBella .4 Civil Engineer: Scope by LaBella .5 Other consultants and Contractors: (List any other consultants and Contractors retained by the Owner.) Unknown at time of execution § 1.1.11 The Architect identifies the following representative in accordance with Section 2.4: (List name, address, and other contact information.) Michael J. Hall, AIA, CDT Associate Vice President LaBella Associates, D.P.C. 300 State Street, Suite 201 Rochester, NY 14614 [email protected] § 1.1.12 The Architect shall retain the consultants identified in Sections 1.1.12.1 and 1.1.12.2: (List name, legal status, address, and other contact information.) § 1.1.12.1 Consultants retained under Basic Services: .1 Structural Engineer: LaBella Associates, D.P.C 300 State Street, Suite 201 AIA Document B132 - 2019. Copyright ® 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "Anerican Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This draft was produced at 12:40:18 ET on 08/28/2023 under Order No. 4104237481 which expires on 11/03/2023, is not for resale, is licensed for one-time use only. and may only be used in accordance with the AIA Contract Documents* Terms of Service. To report copyright violations, e- mail [email protected]. User Notes: (1417176646) 4 Rochester, NY 14614 « » .2 Mechanical Engineer: LaBella Associates, D.P.C 300 State Street, Suite 201 Rochester, NY 14614 .3 Electrical Engineer: LaBella Associates, D.P.C. 300 State Street, Suite 201 Rochester, NY 14614 § 1.1.12.2 Consultants retained under Supplemental Services: Hudson Cultural Services - Archeological Survey PO Box 124 Lagrangeville, NY 12540 «» § 1.1.13 Other Initial Information on which the Agreement is based: To the extent identified as completed, approved, or accepted therein, the documents and information listed in Exhibit P2 - LaBella Schematic Design Proposal Dated February 2'd, 2026, constitute Initial Information under this Agreement. « » § 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the Architect's services, schedule for the Architect's services, and the Architect's compensation. The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner's anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. § 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. The parties will use AIA Document E203-2013, Building Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and exchange of digital data. § 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols governing the use of, and reliance on, the information contained in the model and without having those protocols set forth in AIA Document E203-2013, Building Information Modeling and Digital Data Exhibit, and the requisite AIA Document G202-2013, Project Building Information Modeling Protocol Form, shall be at the using or relying party's sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors to, the building information model, and each of their agents and employees. § 1.4 The term "Contractors" refers to persons or entities who perform Work under contracts with the Owner that are administered by the Architect and Construction Manager. The term "Contractors" is used to refer to such persons or entities, whether singular or plural. The term does not include the Owner's own forces, or Separate Contractors, which are persons or entities who perform construction under separate contracts with the Owner not administered by the Architect and Construction Manager. 5 mail [email protected]. User Notes: (1417176646) ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals. § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of § 2.3 The Architect shall provide its services in conjunction with the services of a Construction Manager as described in AIA Document C132™M-2019, Standard Form of Agreement Between Owner and Construction Manager as Adviser. The Architect shall not be responsible for actions taken by the Construction Manager. § 2.4 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2.5 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. § 2.6 The Architect shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect as set forth in Section 11.9. § 2.6.1 Commercial General Liability with policy limits of not less than One Million ($ 1,000,000) for each occurrence and Two Million ($ 2,000,000) in the aggregate for bodily injury and property damage. § 2.6.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Architect with policy limits of not less than One Million ($ 1,000,000) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 2.6.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.6.1 and 2.6.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. § 2.6.4 Workers' Compensation at statutory limits. § 2.6.5 Employers' Liability with policy limits not less than One Million (S 1,000,000) each accident, One Million (S 1,000,000) each employee, and One Million ($ 1,000,000) policy limit. § 2.6.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limits of not less than Five Million ($5,000,000) per claim and Seven Million Five Hundred Thousand (S 7,500,000) in the aggregate. § 2.6.7 Additional Insured Obligations. To the fullest extent permitted by law, the Architect shall cause the primary and excess or umbrella policies for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner's insurance policies and shall apply to both ongoing and completed operations. § 2.6.8 The Architect shall provide certificates of insurance to the Owner that evidence compliance with the requirements in this Section 2.6. LIA Document B132 - 2019. Copyright @ 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "Americar Institute of Architects, " "AIA, " the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This draft was produced at 12:40:18 ET on 08/28/2023 under Order No. 4104237481 which expires on 11/03/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents" Terms of Service. To report copyright violations, e- mail docinfolaiacontracts.com. User Notes: (1417176646) 6 ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 Notwithstanding anything to the contrary in this Agreement, the Architect's Basic Services under this Agreement commence with the Design Development Phase and consist of the services described in Sections 3.1, 3.3, 3.4, 3.5, and 3.6, as modified by this Agreement and its exhibits. The Schematic Design Phase Services described in Section 3.2 were performed under the Prior Agreement identified in Section 12._ _and are not included in the Architect's Basic Services or compensation under this Agreement. § 3.1.1 The Architect shall manage the Architect's services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with those services provided by the Owner, the Construction Manager, and the Owner's other consultants. The Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner, the Construction Manager, and the Owner's other consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission or inconsistency, in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit, for the Construction Manager's review and the Owner's approval, a schedule for the performance of the Architect's services. The schedule shall include design phase milestone dates, as well as the anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. This schedule shall include allowances for periods of time required for the Owner's review, for the Construction Manager's review, for the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3.1.4 The Architect shall submit information to the Construction Manager and participate in developing and revising the Project schedule as it relates to the Architect's services. The Architect shall review and approve, or take other appropriate action upon, the portion of the Project schedule relating to the performance of the Architect's services. § 3.1.5 The Architect shall not be responsible for an Owner's or Construction Manager's directive or substitution, or for the Owner's acceptance of non-conforming Work, made or given without the Architect's written approval. § 3.1.6 The Architect shall, in coordination with the Construction Manager, contact governmental authorities required to approve the Construction Documents and entities providing utility services to the Project. The Architect shall respond to applicable design requirements imposed by those authorities and entities. § 3.1.7 The Architect shall assist the Owner and Construction Manager in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 Schematic Design Phase Services - Previously Performed The Architect performed Schematic Design Phase Services pursuant to the Professional Services Agreement between the Owner and Architect, as amended by the Architect's Proposal for Schematic Design A/E Services dated February 2, 2026 and accepted February 11, 2026 ("Prior Agreement"). Those services are not included in the Architect's services or compensation under this Agreement. The Architect shall not be required under this Agreement to repeat services properly performed under the Prior Agreement. Revisions to the approved Schematic Design Documents resulting from changes in the Owner's program, budget, schedule, Project scope, procurement or delivery method, or from recommendations made by a subsequently retained Construction Manager shall be treated in accordance with Section 4.2, except to the extent such revisions are expressly included in the Architect's Basic Services or are required due to the Architect's failure to perform its services in accordance with the applicable agreement. Paragraphs deleted LIA Document B132 - 2019. Copyright • 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects, " "AIA, " the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This raft was produced at 12:40:18 ET on 08/28/2023 under Order No. 4104237481 which expires on 11/03/2023, 1s not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Docunents" Terms of Service. To report copyright violations, e- mail [email protected]. User Notes: (1417176646) 7 § 3.3 Design Development Phase Services § 3.3.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Construction Manager's review and the Owner's approval. For purposes of Section 3.3.1, the "approved Schematic Design Documents" are the documents identified in Exhibit P2. The Architect's Design Development Phase Services shall commence upon the Owner's written authorization to proceed and receipt of the Initial Information identified in Article 1. If the Owner authorizes the Architect to proceed with Design Development before retaining the Construction Manager, the Architect may proceed in reasonable reliance on the information, budget, schedule, and directions furnished by the Owner. Services required to revise previously approved design resulting from information, estimates, constructability recommendations, procurement recommendations, or other direction subsequently furnished by the Construction Manager shall be Additional Services, unless expressly included in Exhibit P1. The Design Development Documents shall be based upon information provided, and estimates prepared by, the Construction Manager and shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3.3.2 Prior to the conclusion of the Design Development Phase, the Architect shall submit the Design Development Documents to the Owner and the Construction Manager. The Architect shall meet with the Construction Manager and Owner, if they choose to review the Design Development Documents. § 3.3.3 Upon receipt of the Construction Manager's information and estimate at the conclusion of the Design Development Phase, the Architect shall take action as required under Sections 6.5 and 6.6 and request the Owner's approval of the Design Development Documents. § 3.4 Construction Documents Phase Services § 3.4.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Construction Manager's review and the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. § 3.4.3 During the development of the Construction Documents, if requested by the Owner, the Architect shall assist the Owner and the Construction Manager in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms; (2) the form of agreements between the Owner and Contractors; and (3) the Conditions of the Contracts for Construction (General, Supplementary and other Conditions); and (4) a project manual that includes the Conditions of the Contracts for Construction and Specifications, and may include bidding requirements and sample forms. § 3.4.4 Prior to the conclusion of the Construction Documents Phase, the Architect shall submit the Construction Documents to the Owner and the Construction Manager. The Architect shall meet with the Construction Manager and Owner, if they choose to review the Construction Documents. § 3.4.5 Upon receipt of the Construction Manager's information and an estimate at the conclusion of the Construction Documents Phase, the Architect shall take action as required under Section 6.7, and request the Owner's approval of the Construction Documents. 8 mail [email protected]. User Notes: (1417176646) § 3.5 Procurement Phase Services The Architect shall assist the Owner and Construction Manager in establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner and Construction Manager in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and (4) awarding and preparing Contracts for Construction. § 3.5.2 Competitive Bidding § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. All bidding shall be done consistent with federal, state, and local laws. § 3.5.2.2 The Architect shall assist the Owner and Construction Manager in bidding the Project by facilitating the distribution of Bidding Documents to prospective bidders; organizing and conducting a pre-bid conference for prospective bidders; preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to the prospective bidders in the form of addenda; and organizing and conducting the opening of bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 If the Bidding Documents permit substitutions, upon the Owner's written authorization, the Architect shall, as an Additional Service, consider requests for substitutions, and prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 Negotiated Proposals § 3.5.3.1 Proposal Documents shall consist of proposal requirements, and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner and Construction Manager in obtaining proposals by: facilitating the distribution of Proposal Documents for distribution to prospective Contractors, and requesting their return upon completion of the negotiation process; organizing and participating in selection interviews with prospective Contractors; 3 preparing responses to questions from prospective Contractors and providing clarifications and interpretations of the Proposal Documents to the prospective Contractors in the form of addenda; and .4 participating in negotiations with prospective Contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 If the Proposal Documents permit substitutions, upon the Owner's written authorization, the Architect shall, as an Additional Service, consider requests for substitutions, consult with the Construction Manager, and prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 Construction Phase Services § 3.6.1 General § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A232TM_2019, General Conditions of the Contract for Construction, Construction Manager as Adviser Edition. If the Owner and Contractor modify AIA Document A232-2019, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner and Construction Manager during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractors' failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for acts or omissions of the Institute of Architects, " "AIA, " the AIA Logo, mail [email protected]. User Notes: 9 (1417176646) Construction Manager, or acts or omissions of the Contractors or of any other persons or entities performing portions of the Work. § 3.6.1.3 Subject to Section 4.2, and except as provided in Section 3.6.6.5, the Architect's responsibility to provide Construction Phase Services commences with the award of the initial Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.2.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner and the Construction Manager (1) known deviations from the Contract Documents, (2) known deviations from the most recent construction schedule submitted by the Construction Manager, and (3) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents and shall notify the Construction Manager about the rejection. Whenever the Architect considers it necessary or advisable, the Architect, upon written authorization from the Owner and notification to the Construction Manager, shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractors, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of the Construction Manager, Owner, or Contractors through the Construction Manager. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by the Owner and Contractors, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractors designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A232-2019, the Architect, with the assistance of the Construction Manager, shall render initial decisions on Claims between the Owner and Contractors as provided in the Contract Documents. § 3.6.3 Certificates for Payment to Contractor § 3.6.3.1 Not more frequently than monthly, the Architect shall review and certify an application for payment. Within seven days after the Architect receives an application for payment forwarded from the Construction Manager, the Architect shall review and certify the application as follows: .1 Where there is only one Contractor responsible for performing the Work, the Architect shall review the Contractor's Application and Certificate for Payment that the Construction Manager has previously reviewed and certified. The Architect shall certify the amount due the Contractor and shall issue a Certificate for Payment in such amount. .2 Where there is more than one Contractor responsible for performing different portions of the Project, the Architect shall review the Project Application and Project Certificate for Payment, with the Summary of Contractors' Applications for Payment, that the Construction Manager has previously prepared, reviewed, and certified. The Architect shall certify the total amount due all Contractors collectively and shall issue a Project Certificate for Payment in the total of such amounts. mal docintoralacontracts.com. User Notes: (1417176646) § 3.6.3.2 The Architect's certification for payment shall constitute a representation to the Owner, based on (1) the Architect's evaluation of the Work as provided in Section 3.6.2, (2) the data comprising the Contractor's Application for Payment or the data comprising the Project Application for Payment, and (3) the recommendation of the Construction Manager, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Contractors are entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Architect. § 3.6.3.3 The issuance of a Certificate for Payment or a Project Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate each Contractor's right to payment, or (4) ascertained how or for what purpose that Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.4 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4.1 The Architect shall review the Construction Manager's Project submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Architect's action in reviewing submittals transmitted by the Construction Manager shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Architect's professional judgment, to permit adequate review. § 3.6.4.2 The Architect shall review and approve, or take other appropriate action upon, the Contractors' submittals such as Shop Drawings, Product Data and Samples, that the Construction Manager has reviewed, recommended for approval, and transmitted to the Architect. The Architect's review of the submittals shall only be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractors' responsibilities. The Architect's review shall not constitute approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractors to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractors' design professionals, provided the submittals bear such professionals' seal and signature when submitted to the Architect. The Architect's review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals. § 3.6.4.4 After receipt of the Construction Manager's recommendations, and subject to the provisions of Section 4.2, the Architect shall review and respond to requests for information about the Contract Documents. The Architect, in consultation with the Construction Manager, shall set forth in the Contract Documents the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals transmitted by the Construction Manager in accordance with the requirements of the Contract Documents. AIA Document B132 - 2019. Copyright @ 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "Anerican Institute of Architects, " "AIA, " the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This draft was produced at 12:40:18 ET on 08/28/2023 under Order No. 1104237481 which expires on 11/03/2023, 1s not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Docunents* Terms of Service. To report copyright violations, e- mail [email protected]. User Notes: (1417176646) 11 § 3.6.5 Changes in the Work § 3.6.5.1 The Architect shall review and sign, or take other appropriate action, on Change Orders and Construction Change Directives prepared by the Construction Manager for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Such changes shall be effected by written order issued by the Architect through the Construction Manager. § 3.6.5.3 The Architect shall maintain records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect, assisted by the Construction Manager, shall: .1 conduct inspections to determine the date of Substantial Completion and the date of final completion; 2 issue a Certificate of Substantial Completion prepared by the Construction Manager; .3 review written warranties and related documents required by the Contract Documents and received from the Contractors, through the Construction Manager; and .4 after receipt of a final Contractor's Application and Certificate for Payment or a final Project Application and Project Certificate for Payment from the Construction Manager, issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect's knowledge, information, and belief, the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect's inspections shall be conducted with the Owner and Construction Manager to (1) check conformance of the Work with the requirements of the Contract Documents and (2) verify the accuracy and completeness of the lists submitted by the Construction Manager and Contractors of Work to be completed or corrected. § 3.6.6.3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid each of the Contractors, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractors, through the Construction Manager: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractors under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner and Construction Manager to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services § 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Designate the Architect's Supplemental Services and the Owner's Supplemental Services required for the Project by indicating whether the Architect or Owner shall be responsible for providing the identified Supplemental Service. Insert a description of the Supplemental Services in Section 4.1.2 below or attach the description of services as an exhibit to this Agreement.) Supplemental Services Responsibility (Architect, Owner or Not Provided) AIA Document B132 - 2019. Copyright @ 1992, 2009, mail [email protected]. User Notes: 12 (1417176646) DRAF AIA Document B132" - 2019 Standard Form of Agreement Between Owner and Architect, Construction Manager as Adviser Edition ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. This document is intended to be used in conjunction with AIA Documents A132™- 2019, Standard Form of Agreement Between Owner and Contractor, Construction Manager as Adviser Edition; Conditions of the Contract Construction Manager as Adviser Edition; and C132™- 2019, Standard Form of Agreement Between Owner and Construction Manager as Adviser. AIA Document A232™-2019 is adopted in this document by reference. Do not use with other general conditions unless this document is modified. § 4.1.1.1 § 4.1.1.2 Assistance with selection of Construction Manager Programming ELECTRONIC COPYING of any portion of this AIA* Document to another electronic file is prohibited and constitutes a violation of copyright laws footer of Not provided Not provided 1 mail [email protected]. User Notes: (1417176646) § 4.1.1.3 § 4.1.1.4 §4.1.1.5 § 4.1.1.6 § 4.1.1.7 § 4.1.1.8 § 4.1.1.9 § 4.1.1.10 § 4.1.1.11 § 4.1.1.12 § 4.1.1.13 § 4.1.1.14 § 4.1.1.15 § 4.1.1.16 § 4.1.1.17 § 4.1.1.18 § 4.1.1.19 § 4.1.1.20 § 4.1.1.21 § 4.1.1.22 § 4.1.1.23 § 4.1.1.24 § 4.1.1.25 § 4.1.1.26 § 4.1.1.27 § 4.1.1.28 § 4.1.1.29 Multiple preliminary designs Measured drawings Existing facilities surveys Site evaluation and planning Building Information Model management responsibilities Development of Building Information Models for post construction use Civil engineering Landscape design Architectural interior design Value analysis Cost estimating On-site project representation Conformed documents for construction As-designed record drawings As-constructed record drawings Post-occupancy evaluation Facility support services Tenant-related services Architect's coordination of the Owner's consultants Telecommunications/data design Security evaluation and planning Commissioning Sustainable Project Services pursuant to Section 4.1.3 Historic preservation Furniture, furnishings, and equipment design Other services provided by specialty Consultants Other Supplemental Services Not provided Architect Not provided Architect Architect Not provided Architect Architect Architect No provided Owner/CM Owner/CM Not provided Not provided Not provided Not provided Not provided Not provided Architect Architect Architect Not provided Not provided Not provided Not provided Not provided Not provided § 4.1.2 Description of Supplemental Services § 4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Architect's responsibility is provided below. (Describe in detail the Architect's Supplemental Services identified in Section 4.1.I or, if set forth in an exhibit, identify the exhibit. The AlA publishes a number of Standard Form of Architect's Services documents that can be included as an exhibit to describe the Architect's Supplemental Services.) See attached Exhibit P1 - LaBella Architectural & Engineering Design Services proposal dated November 284, 2025 « » § 4.1.2.2 A description of each Supplemental Service identified in Section 4.1.1 as the Owner's responsibility is provided below. (Describe in detail the Owner's Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit.) «» 14 mail [email protected]. User Notes: (1417176646) § 4.1.3 If the Owner identified a Sustainable Objective in Article 1, the Architect shall provide, as a Supplemental Service, the Sustainability Services required in AIA Document E235™M_2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition, attached to this Agreement. The Owner shall compensate the Architect as provided in Section 11.2. § 4.2 Architect's Additional Services The Architect may provide Additional Services after execution of this Agreement, without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect's schedule. § 4.2.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner's written authorization: Services necessitated by a change in the Initial Information, previous instructions or recommendations given by the Construction Manager or the Owner, approvals given by the Owner, or a material change in the Project including size, quality, complexity, building systems, the Owner's schedule or budget for Cost of the Work, constructability considerations, procurement or delivery method, or bid packages in addition to those listed in Section 1.1.6; .2 Making revisions in Drawings, Specifications, or other documents (as required pursuant to Section 6.7), when such revisions are required because the Construction Manager's estimate of the Cost of the Work exceeds the Owner's budget, except where such excess is due to changes initiated by the Architect in scope, capacities of basic systems, or the kinds and quality of materials, finishes or equipment; .3 Services necessitated by enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service; 4 Changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care; .5 Services necessitated by decisions of the Owner or Construction Manager not rendered in a timely manner or any other failure of performance on the part of the Owner, Construction Manager or the Owner's other consultants or contractors; .6 Preparing digital models or other design documentation for transmission to the Owner's consultants and contractors, or to other Owner-authorized recipients; .7 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner or Construction Manager; Preparation for, and attendance at, a public presentation, meeting or hearing; .9 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; .10 Evaluation of the qualifications of entities providing bids or proposals; 11 Consultation concerning replacement of Work resulting from fire or other cause during construction; or .12 Assistance to the Initial Decision Maker, if other than the Architect. § 4.2.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Architect's notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Architect of the Owner's determination. The Owner shall compensate the Architect for the services provided prior to the Architect's receipt of the Owner's notice: Reviewing a Contractor's submittal out of sequence from the Project submittal schedule approved by the Architect; .2 Responding to the Contractors' requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractors from a careful study and comparison of the Contract Documents, field conditions, other Owner-provided information, Contractor-prepared coordination drawings, or prior Project correspondence or documentation; AIA Document B132 - 2019. Institute of Architects," "AIA," mail docinfofaiacontracts.com. User Notes: (1417176646 3 Preparing Change Orders, and Construction Change Directives that require evaluation of Contractors' proposals and supporting data, or the preparation or revision of Instruments of Service; .4 .5 Evaluating an extensive number of Claims as the Initial Decision Maker; or Evaluating substitutions proposed by the Owner, Construction Manager or Contractors and making subsequent revisions to Instruments of Service resulting therefrom. § 4.2.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Two (2) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Contractors .2 .3 Eighteen ( 18) visits to the site by the Architect during construction Two (2) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 Two (2) inspections for any portion of the Work to determine final completion § 4.2.4 Except for services required under Section 3.6.6.5 and those services that do not exceed the limits set forth in Section 4.2.3, Construction Phase Services provided more than 60 days after (1) the date of Substantial Completion of the Work, or (2) the anticipated date of Substantial Completion identified in the Initial Information, whichever is earlier, shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase Services. § 4.2.5 If the services covered by this Agreement have not been completed within Thirty Three ( 33) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. § 5.2 The Owner shall retain a Construction Manager to provide services, duties and responsibilities as described in AIA Document C132-2019, Standard Form of Agreement Between Owner and Construction Manager as Adviser. The Owner shall provide the Architect with a copy of the scope of services in the agreement executed between the Owner and the Construction Manager, and any subsequent modifications to the Construction Manager's scope of services in the agreement. § 5.3 The Owner shall establish the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner's budget for the Project as necessary throughout the duration of the Project until final completion. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Architect and the Construction Manager. The Owner and the Architect, in consultation with the Construction Manager, shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3.1 The Owner acknowledges that accelerated, phased or fast-track scheduling provides a benefit, but also carries with it associated risks. Such risks include the Owner incurring costs for the Architect to coordinate and redesign portions of the Project affected by procuring or installing elements of the Project prior to the completion of all relevant Construction Documents, and costs for the Contractors to remove and replace previously installed Work. If the Owner selects accelerated, phased or fast-track scheduling, the Owner agrees to include in the budget for the Project sufficient contingencies to cover such costs. § 5.4 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. Paragraphs deleted 16 one-time use only, and may only be used in accordance with the AIA Contract Documentss Terms of Service. To report copyright violations, e- mail docinfolaiacontracts.com. User Notes: (1417176646) § 5.7 The Owner shall provide the Supplemental Services designated as the Owner's responsibility in Section 4.1.1. § 5.8 If the Owner identified a Sustainable Objective in Article 1, the Owner shall fulfill its responsibilities as required in AIA Document E235™M_2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition, attached to this Agreement. § 5.9 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated as the responsibility of the Architect in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided. § 5.10 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.11 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 5.12 The Owner shall provide prompt written notice to the Architect and Construction Manager if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. § 5.13 The Owner shall communicate with the Contractors and the Construction Manager's consultants through the Construction Manager about matters arising out of or relating to the Contract Documents. The Owner and Construction Manager shall include the Architect in all communications that relate to or affect the Architect's services or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct communications between the Owner and the Construction Manager otherwise relating to the Project. Communications by and with the Architect's consultants shall be through the Architect. § 5.14 Before executing the Contracts for Construction, the Owner shall coordinate the Architect's duties and responsibilities set forth in the Contracts for Construction with the Architect's services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreements between the Owner and Contractors, including the General Conditions of the Contracts for Construction. § 5.15 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Construction Manager and Contractors to provide the Architect access to the Work wherever it is in preparation or progress. § 5.16 Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include the Contractors' general conditions costs, overhead and profit. The Cost of the Work includes the compensation of the Construction Manager and Construction Manager's consultants during the Construction Phase only, including compensation for reimbursable expenses at the job site, if any. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise furnished by, the Owner. The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights-of-way, financing, or contingencies for changes in the Work; or other costs that are the responsibility of the Owner. ATA Document B132 - 2019. Copyright @ 1992, 2009, and 2019, All rights reserved. "The American Institute of Architects," "American Institute of Architects." "AIA, " the AIA Logo, and "AIA Contract Documents" are tradenarks of The American Institute of Architects. This draft was produced at 12:40:18 ET on 08/26/2023 under Order No. 4104237481 which expires on 11/03/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Docunents* Terns of Service. To report copyright violations, e- mail doriniodaiacontyactc.com. (1417176646) 17 § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout the Project as required under Sections 5.3 and 6.4. Evaluations of the Owner's budget for the Cost of the Work represent the Architect's judgment as a design professional. § 6.3 The Owner shail require the Construction Manager to include appropriate contingencies for design, bidding or negotiating, price escalation, and market conditions in estimates of the Cost of the Work. The Architect shall be entitled to rely on the accuracy and completeness of estimates of the Cost of the Work the Construction Manager prepares as the Architect progresses with its Basic Services. The Architect shall prepare, as an Additional Service, revisions to the Drawings, Specifications or other documents required due to the Construction Manager's inaccuracies or incompleteness in preparing cost estimates, or due to market conditions the Architect could not reasonably anticipate. The Architect may review the Construction Manager's estimates solely for the Architect's guidance in completion of its services, however, the Architect shall report to the Owner any material inaccuracies and inconsistencies noted during any such review. § 6.3.1 If the Architect is providing cost estimating services as a Supplemental Service, and a discrepancy exists between the Construction Manager's cost estimates and the Architect's cost estimates, the Architect and the Construction Manager shall work together to reconcile the cost estimates. § 6.4 If, prior to the conclusion of the Design Development Phase, the Construction Manager's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect, in consultation with the Construction Manager, shall make appropriate recommendations to the Owner to adjust the Project's size, quality or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.5 If the Construction Manager's estimate of the Cost of the Work at the conclusion of the Design Development Phase exceeds the Owner's budget for the Cost of the Work, the Owner shall .1 2 give written approval of an increase in the budget for the Cost of the Work; terminate in accordance with Section 9.5; in consultation with the Architect and Construction Manager, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or 4 implement any other mutually acceptable alternative. § 6.6 If the Owner chooses to proceed under Section 6.5.3, the Architect, without additional compensation, shall incorporate the revisions in the Construction Documents Phase as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Design Development Phase Services, or the budget as adjusted under Section 6.5.1. The Architect's revisions in the Construction Documents Phase shall be the limit of the Architect's responsibility under this Article 6. § 6.7 After incorporation of modifications under Section 6.6, the Architect shall, as an Additional Service, make any required revisions to the Drawings, Specifications or other documents necessitated by subsequent cost estimates that exceed the Owner's budget for the Cost of the Work, except when the excess is due to changes initiated by the Architect in scope, basic systems, or the kinds and quality of materials, finishes or equipment. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. § 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. § 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations under this Agreement, including prompt payment of all sums due pursuant to Article 9 and Article 11. The Architect shall obtain similar nonexclusive licenses from the Architect's 18 mail [email protected]. User Notes: (1417176646) consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractors, Construction Manager, Subcontractors, Sub-subcontractors, and suppliers, as well as the Owner's consultants and Separate Contractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established pursuant to Section 1.3, solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of Service, the Owner releases the Architect and Architect's consultants) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. § 7.5 Except as otherwise stated in Section 7.3, the provisions of this Article 7 shall survive the termination of this Agreement. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in ALA Document A232-2019, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the Construction Manager, contractors, consultants, agents and employees of any of them, similar waivers in favor of the other parties enumerated herein. § 8.1.3 The Architect shall indemnify and hold the Owner and the Owner's officers and employees harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys' fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the Architect, its employees and its consultants in the performance of professional services under this Agreement. The Architect's obligation to indemnify and hold the Owner and the Owner's officers and employees harmless does not include a duty to defend. The Architect's duty to indemnify the Owner under this Section 8.1.3 shall be limited to the available proceeds of the insurance coverage required by this Agreement. § 8.1.4 The Architect and Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 Mediation § 8.2.1 Any claim, dispute, or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. AIA Document B132 - 2019. Copyright @ 1992, 2009, and 2019. All rights reserved. "The Anerican Institute of Architects," "American Institute of Architects," "AIA, " the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This drat a a me Cd No. 4004237481 Whi expres on 11/03/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e- mail [email protected]. (1417176646) 19 § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrators) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box.) [X] Arbitration pursuant to Section 8.3 of this Agreement [«»] Litigation in a court of competent jurisdiction [« »] Other: (Specify) « » If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction. § 8.3 Arbitration § 8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement any claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by, mediation shall be subject to arbitration, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of this Agreement. A demand for arbitration shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the arbitration. § 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question. § 8.3.2 The foregoing agreement to arbitrate, and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement, shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. § 8.3.3 The award rendered by the arbitrators) shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. § 8.3.4 Consolidation or Joinder § 8.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration AIA Document B132 - 2019. Copyright • 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects, " "American Institute of Architects, " "AIA, " the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This draft was produced at 12:40:18 ET on 08/28/2023 under Order No.4104237481 which expires on 11/03/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents" Terms of Service. To report copyright violations, e- mail [email protected]. User Notes: (1417176646) 20 permits consolidation, (2) the arbitrations to be consolidated substantially involve common issues of law or fact, and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrators). § 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 8.3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Architect under this Agreement. § 8.4 The provisions of this Article 8 shall survive the termination of this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. $ 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or if the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Architect for services performed prior to termination, Reimbursable Expenses incurred, and costs attributable to termination, including the costs attributable to the Architect's termination of consultant agreements. § 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience pursuant-to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall pay to the Architect the following fees: (Set forth below the amount of any termination or licensing fee, or the method for determining any termination or tieensing fee.) 1 Termination Fee: 2 Licensing Fee if the Owner intends to continue using the Architect's Instruments of Service: MIA Document B132 - 2019. Copyright © 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects, " "AIA, " the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This draft was produced at 12:40:18 ET on 08/28/2023 under Order No. 4104237481 which expires on 11/03/2023, is not for resale, is licensed foz one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e- mail docinfofaiacontracts.com. 01411184 21 § 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. | § 9.9 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 9.7. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that jurisdiction's choice of law rules. If the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A232-2019, General Conditions of the Contract for Construction, Construction Manager as Adviser Edition, except for purposes of this Agreement, the term "Work" shall include the work of all Contractors under the administration of the Architect anc Construction Manager. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement, and including any payments due to the Architect by the Owner prior to the assignment. § 10.4 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. § 10.8 If the Architect or Owner receives information specifically designated as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 10.8.1. This Section 10.8 shall survive the termination of this Agreement. § 10.8.1 The receiving party may disclose "confidential" or "business proprietary" information after 7 days' notice to the other party, when required by law, arbitrator's order, or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such information to its employees, consultants, or contractors in order to perform services or work solely and exclusively 22 mail [email protected]. User Notes: (1417176646) for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 10.8. § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid o unenforceable, then that provision shall be revised to the extent necessary to make that provision legal anc enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties' intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: .1 Stipulated Sum (Insert amount) $1,624,139 One Million Six-Hundred Twent-Four Thousand One-Hundred thirty-Nine and 00 Cents Percentage Basis (Insert percentage value) # » (#») % of the Owner's budget for the Cost of the Work, as calculated in accordance with Section 11.6. ,3- -Other (Describe the method of compensation) #" § 11.2 For the Architect's Supplemental Services designated in Section 4.1.1 and for any Sustainability Services required pursuant to Section 4.1.3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of compensation apply.) See attached Exhibit PI - LaBella Architectural & Engineering Proposal dated November 284, 2025 Commissioning Services SWPPP Inspections During Construction $28,500 Lump Sum $40,000 Allowance ($400/visit) Total: $68,500 Sixty-Eight Thousand Five Hundred and 00 Cents § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation.) Negotiated as Needed. «» § 11.4 Compensation for Supplemental and Additional Services of the Architect's consultants when not included in Sections 11.2 or 11.3, shall be the amount invoiced to the Architect plus Fifteen percent ( 15 %), or as follows: (Insert amount of, or basis for computing, Architect's consultants' compensation for Supplemental or Additional Services.) 23 Negotiated as Needed. « » § 11.5 When compensation for Basic Services is based on a stipulated sum or a percentage basis, the proportion of compensation for each phase of services shall be as follows: Schematic Design Phase Design Development Phase Construction Documents Phase Procurement Phase Construction Phase 0 $468,812 $619,644 $48,392 $487,291 percent ( percent ( percent percent ( percent ( 0 28.86 38.15 2.99 30.00 %) %) %) %) Total Basic Compensation $1,624,139 percent ( 100 %) The Owner acknowledges that with an accelerated Project delivery or multiple bid package process, the Architect may be providing its services in multiple Phases simultaneously. Therefore, the Architect shall be permitted to invoice monthly in proportion to services performed in each Phase of Services, as appropriate. § 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner's most recent budget for the Cost of the Work. Compensation paid in previous progress payments shall not be adjusted based on subsequent updates to the Owner's budget for the Cost of the Work. § 11.6.1 When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. § 11.7 The hourly billing rates for services of the Architect and the Architect's consultants are set forth below. The rates shall be adjusted in accordance with the Architect's and Architect's consultants' normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) See attached Exhibit P5 - LaBella's 2026 hourly rates. § 11.8 Compensation for Reimbursable Expenses § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as .1 Transportation and authorized out-of-town travel and subsistence; 2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; .3 .4 5 6 7 Permitting and other fees required by authorities having jurisdiction over the Project; Printing, reproductions, plots, and standard form documents; Postage, handling, and delivery; Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; Renderings, physical models, mock-ups, professional photography, and presentation materials requested by the Owner or required for the Project; .8 If required by the Owner, and with the Owner's prior written approval, the Architect's consultants' expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; 24 mail [email protected]. User Notes: (1417176646) .11 Registration fees and any other fees charged by the Certifying Authority or by other entities as necessary to achieve the Sustainable Objective; and .12 Other similar Project-related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus Zero percent ( 0 %) of the expenses incurred. § 11.9 Architect's Insurance If the types and limits of coverage required in Section 2.6 are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect for the additional costs incurred by the Architect for the additional coverages as set forth below: (Insert the additional coverages the Architect is required to obtain in order to satisfy the requirements sel forth in Section 2.6, and for which the Owner shall reimburse the Architect.) « » § 11.10 Payments to the Architect § 11.10.1 Initial Payments § 11.10.1.1 An initial payment of Zero ($ 0) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. §.11.10.1.2 If a Sustainability Certification is part of the Sustainable Objective, an initial payment to the Architect of " * (S" ») shall be made upon execution-of this Agreement for registration fees and other fees payable to the Certifying Authority and necessary to achieve the Sustainability Certification. The Architect's payments to the Certifying Authority shall be credited to the Owner's account at the time the expense is incurred. § 11.10.2 Progress Payments § 11.10.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid 30(30) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) 0 % Zero § 11.10.2.2 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to Contractors for the cost of changes in the Work, unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution § 11.10.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Include other terms and conditions applicable to this Agreement.) § 12.01 The services and deliverables previously performed under the Prior Agreement are identified in Exhibit P2 - LaBella Schematic Design Proposal Dated February 2"d, 2026. Those services are not included in the Architect's services or compensation under this Agreement. This Agreement governs services commencing with the Design Development Phase. § 12.02 Authorization of Design Development and Construction Documents. Notwithstanding anything to the contrary in Articles 3, 9, or 11, the Owner's initial written Notice to Proceed under this Agreement shall authorize the Architect to perform only the Design Development Phase Services and Construction Documents Phase Services described in Sections 3.3 and 3.4, together with any Supplemental or Additional Services separately authorized by the Owner in writing. AIA Document B132 - 2019. Copyright € 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "Anerican Institute of Architects, " "AIA, " the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This raft was produced at 12:40:18 ET on 08/28/2023 under Order No. 4104237481 which expires on 11/03/2023, Is not for resale, is licensed foz one-time use only, and may only be used in accordance with the AIA Contract Documents* Terms of Service. To report copyright violations, e- mail [email protected]. User Notes: (1417176646) 25 § 12.03 Conditional Procurement and Construction Phase Services. The Procurement Phase Services described in Section 3.5 and the Construction Phase Services described in Section 3.6, which may also be referred to by the parties as Construction Administration Services, are conditional phases of Basic Services. The Architect shall not commence either conditional phase unless and until the Owner issues a separate written Notice to Proceed specifically authorizing that phase. Each conditional phase shall require a separate written Notice to Proceed. Authorization of the Procurement Phase shall not constitute authorization of the Construction Phase. Neither completion or approval of a preceding phase, the Owner's receipt or use of the Architect's Instruments of Service, the inclusion of compensation for a conditional phase in Article 11, nor the preparation during the Construction Documents Phase of procurement-related information described in Section 3.4 shall constitute authorization to commence a conditional phase. § 12.04 Owner's Election Not to Proceed. At the conclusion of the Design Development Phase or Construction Documents Phase, or at any time before issuance of a written Notice to Proceed for a conditional phase, the Owner may elect not to proceed with the next phase. The Owner may make such election for any reason. The Owner shall provide the Architect with written notice of its election not to proceed. Such election shall not constitute a breach of this Agreement, provided the Owner pays the Architect the compensation properly due under this Section. « » ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document B132™M_2019, Standard Form Agreement Between Owner and Architect, Construction Manager as Adviser Edition 2 AIA Document E203™M_2013, Building Information Modeling and Digital Data Exhibit, dated as indicated below, if completed, or the following: (Insert the date of the E203-2013 incorporated into this Agreement.) « » 3 Exhibits: (Check the appropriate box for any exhibits incorporated into this Agreement.) [«»] AIA Document E235™M_2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition, dated as indicated below: (Insert the date of the E235-2019 incorporated into this Agreement.) «» [X] Other Exhibits incorporated into this Agreement: (Clearly identify any other exhibits incorporated into this Agreement, including any exhibits and scopes of services identified as exhibits in Section 4.1.2.). Exhibit P1 - LaBella Architectural & Engineering Design Services proposal dated November 28th, 2025 Exhibit P2 - LaBella Schematic Design Proposal Dated February 2nd, 2026 Exhibit P3 - Town of Poughkeepsie Police Department Program Summary dated 5.29.2026 Exhibit P4 - LaBella Project Schedule dated 5.29.2026 Exhibit P5 - LaBella 2026 Firm Rates AIA Document B132 - 2019. Copyright © 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects, " "Anerican Institute of Architects," "AIA, " the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This draft was produced at 12:40:18 ET on 08/28/2023 under Order No. 4104237481 which expires on 11/03/2023, 1s not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Docunents" Terms of Service. To report copyright violations, e- mail [email protected]. User Notes: (1417176646) 26 Other documents: (List other documents, if any, forming part of the Agreement.) « » This Agreement is entered into as of the day and year first written above. OWNER (Signature) « * » (Printed name and title) ARCHITECT (Signature) Michacl J. Hall, AIA, CDT Associate Vice President LaBella Associates, D.P.C. (Printed name, title, and license number, if applicable) DRAF mail [email protected]. licor Notog: 11477196616. LaBella Powered by partnership. EXHIBIT P1 November 28, 2025 Supervisor Rebecca Edwards Town of Poughkeepsie 1 Overocker Road Poughkeepsie, NY 12603 RE: Architectural & Engineering Design Services Poughkeepsie Police Department & Town Court Facility 1 Overocker Road, Poughkeepsie, NY LaBella Proposal No. P2500625 Dear Supervisor Edwards: LaBella Associates, D.P.C. is pleased to submit the following proposal for professional architectural and engineering design services for the implementation of our prior feasibility study for the new Town police and court facility to be located at the existing Town Hall property at 1 Overocker Road. This proposal will cover our work from Schematic Design through construction of the project. LaBella is confident that we can assist the Town implement your vision for this project. This proposal outlines our understanding of the project, proposed scope of work, and associated fees. PROJECT UNDERSTANDING The basis for our scope of work for the project is based on our feasibility study recommendations to implement Design Option 3 as shown below. 300 State Street, Suite 201 | Rochester, NY 14614 | p 585-454-6110 | f 585-454-3066 www.labellapc.com Our work includes the renovation of the existing 22,000 sf existing Town Hall as well as a new three- story, 35,300 sf +/- building addition to create a new Police Station and Town Court facility on the existing Town owned land, to also include leased property for public court facility parking on the adjacent Elks Lodge property to the east. The estimated construction cost for the project is $43,532,774. SCOPE OF SERVICES Based on LaBella's understanding of the work, the scope of architectural, structural, mechanical, electrical, plumbing and fire-protection, and civil/site engineering design services anticipated to perform the design work for the new building includes the following: SCHEMATIC DESIGN SERVICES Advance the prior conceptual design work included in the feasibility study to achieve Town- stakeholder design approval. 1. Confirm approval of the conceptual design concept and advance design. to schematic design levet. 2. Assist with the confirmation of scope for the project work and budget. 3. Begin the proposed site plan approval process and environmental permitting requirements. 4. Complete preliminary code review. 5. Preparation of Preliminary Design Documents including floor plan, exterior elevations, and mechanical, electrical plumbing and fire protection (MEP&FP) design narratives. a. Provide schematic design narrative and drawings to convey options for stakeholders to make decisions on how to proceed for the Controls and Utility Building- 6. Prepare architectural renderings depicting the proposed project design. 7. -Complete research te identify potential grant funding opportunities that may be available. 8. Prepare schematic design estimate of probable construction costs. 9. Conduct design review meetings with Owner. 10. Obtain Town Stakeholder approval of the Schematic Design Additional Design Services Completed During Schematic Design 1. Complete site topographic and boundary survey and mapping of the property (4 Town owned parcels) 2. Complete private underground utility stakeout and document locations during utility survey. 3. If requested, complete property lot consolidation and approval process. 4. Prepare SEQR including long form EAF. 5. Complete stormwater infiltration testing for any on site detention or retention of stormwater. 6. Complete subsurface geotechnical exploration and prepare written engineering report documenting findings and design requirements for building foundations and pavement areas. 2 DESIGN DEVELOPMENT SERVICES 1. Prepare design development documents and preliminary specifications (selection of basis- of-design equipment). 2. Incorporate and coordinate previously designed site work into documents. 3. Determine types of prime contracts to include in project. We have assumed the project will be bid in a single bid with multiple-prime construction contracts for General Construction, Plumbing Construction, Mechanical Construction and Electrical Construction work in compliance with NYS WICKS Law. 4. Confirm Owner Furnished Contractor Installed (OFCI) provided and Contractor Furnished Contractor Installed (CFCI) provided equipment to incorporate into the design. 5. Select preliminary interior finishes for the project and review with the project stakeholders. 6. Prepare design development estimate of probable construction costs. 7. Determine bid alternates, unit prices and/or allowances to include in project. 8. Prepare SWPPP application. 9. Present the project to the Town Zoning & Planning Department as part of a courtesy informal review. 10. Advance Building Code review and modify design as required to comply with Code requirements. 11. Coordinate building utility requirements with local utility providers. 12. Conduct design review meetings with Town stakeholders. CONSTRUCTION DOCUMENTS SERVICES 1. Complete Construction Bid Documents in detail. a. Architectural - building exterior and interior design. b. Structural - foundations, floor slabs and superstructure. c. Mechanical - HVAC design to heat and cool the building. d. Electrical - lighting, comfort heat/cooling as needed, motorized door operators and similar building equipment, convenience power, and back-up power generator. i. Inclusive of interior ambient lighting, exit and emergency egress lighting, perimeter building security lighting. il. Inclusive of Voice/IT/Data/Secuity structured cabling within the building and along the exterior. e. Plumbing - roof drainage, floor drains and other sanitary sewer lines, domestic hot and cold within the perimeter of the building footprint. f. Fire protection - design of wet sprinkler system. Does not include design of any special alternative automatic sprinkler systems. g. Site/Civil Design - Site plan, site utilities, grading, site amenities, site retaining walls, parking, storm water management, and landscaping design required for the project. 2. Finalize Building Code review based on final detailed construction drawings and modify design to incorporate Code requirements as required to comply with Code requirements. 3. Complete project book specifications including CSI Divisions 00 and 01 front-end contractual requirements. 4. Coordinate front-end specifications with Construction Manager. 5. Prepare estimate of probable construction costs of 95% complete construction documents 6. Provide certification of the final documents by NYS licensed architect and engineers. 7. Complete permit application forms and submit the project for permit approval from the Town. 8. Conduct design review meetings with Town stakeholders. 3 BID AND NEGOTIATION SERVICES 1. Prepare Bid Notification and distribute to Town procurement for public announcement. 2. Coordinate with the Construction Manager (CM). 3. Register the project with NYS DOL as required for public bidding. 4. Arrange to have Bid Documents printed and distributed to the Town for issuance to bidders or coordinate with online web based plan room for bidder registration and bid document release 5. Schedule and conduct a Pre-Bid Meeting. 6. Review bidder RFl's, provide responses and issue Bid Addenda as necessary. 7. Prepare Bid Tabulation Sheets and attend Public Bid opening. 8. Review Contractor Bids received and conduct contractor descope meetings to qualify low bidders. 9. Make recommendations for Bid Award. 10. Prepare Contractor Award Recommendation Letters for each prime contract. CONSTRUCTION ADMINISTRATION SERVICES 1. Provide services in accordance with standard AIA construction contracts utilizing a Construction Manager. 2. Prepare Owner-Contractor construction contracts using standard AlA written contracts. 3. Prepare conformed construction documents to include any modifications made with addenda during bidding. 4. Attend Construction Field Meetings (every two weeks) run and organized by the Construction Manager. 5. Review product submittals and Shop Drawings required by the specifications. 6. Review contractor RFl's, provide responses and issue Construction Bulletins as necessary to clarify the scope of work. 7. Review contractor Change Order Requests. CM will prepare and issue Change Orders to Contractors for approved changes in work. 8. Review Contractor monthly Applications for Payments after review by the CM. 9. Conduct project inspection at substantial completion and issue Contractor punch lists documenting corrective work required. 10. Complete Certificates of Substantial Completion. 11. Review Contractor; As-built, O&M Manuals and Final Project Closeout Documents. • Architecture, Mechanical, Electrical, Plumbing, Structural design services limited to Controls and Utility building, with utility services supplied by others, MEP design services to be provided for non-process loads only. Additional Design Services Completed During Construction Administration 1. Complete Code required commissioning services 2. Provide SWPPP inspections on a cost per site inspection through construction until the site is stabilized. 4 ASSUMPTIONS AND EXCLUSIONS LaBella has made the following assumptions and exclusions in the preparation of this proposal: 1. Lot consolidation is an optional additional service if requested by the Town. We have provided a separate fee for this service. 2. Completing a Phase 1 Environmental Site Assessment is not included. The Town currently owns the property and it is assumed this work is not required. 3. Site environmental services including, but not limited to soil sampling, laboratory testing, environmental remediation design services, preparation of a Site Management Plan, and environmental permitting are not included. There are no known site environmental issues at the site, and therefore, this work is assumed to not be required.. 4. Completion of NY State environmental review and preparation of SEQR is included as an additional service. This cannot be completed without the site design being done. We have provided a separate fee for this service. SEQR does not include a Cultural Resources Survey or any detailed studies. 5. SWPPP inspections during construction are not included. SWPPP inspections can be provided by LaBella for an additional cost of $400 per site visit. We recommend creating an allowance of $40,000 for SWPPP inspections by a licensed engineer during construction. 6. A wetlands delineation is not included. We are unaware of any wetlands on or adjacent to the site. 7. Traffic studies and associated traffic light study are not included. 8. We have provided research to assemble a list of potential grant funding options for the projects. Preparation of applications and supporting documentation for private or government grants, loans, or advances in connection with the project is not included. 9. An assessment of regulated building materials (asbestos, lead, pcb's, mercury, etc...) is included as an additional service. We have provided a separate fee for this service. 10. Abatement design services for any discovered regulated building materials is not included. We can provide you with an additional service proposal if abatement design is required based on our survey. 11. Subsurface geotechnical exploration and preparation of an engineering report is included as an additional service. We have provided a separate fee for this service. Our fee is based on two days of on site drilling. 12. Geotechnical services during construction are not included. 13. Building foundations and floor slabs are assumed to be able to be conventional shallow footings and reinforced slab on grade. Design of special deep foundations to accommodate poor soil conditions is not included. The subsurface geotechnical report will confirm the required foundation systems required. 14. Design of a new Verizon cell tower is not included. We have included time to support the cell town on the existing building. 15. Design of a radio control tower on the site or building is not included. 16. Special Inspections and testing during construction are not included in this proposal. 17. Capacity analysis of public sewers and other utilities off site is excluded. We have assumed utilities adjacent to the site are adequate to support the needs of the project. We will evaluate and design the utilities required to serve the new project and will tie into existing street utilities. 18. Design of the project to meet LEED (or similar) green sustainability standards and certification and/or submission of the project with USGBC or other entity is not included. We have included time to design the project to incorporate climate smart goals that include smart engineering principles. 19. Design of geothermal mechanical systems is not included. 08.12.2026: Code required [20. Design of seler photo voltaie or other alternative energy systems is not ineluded. solar included in the design 21. Energy conservation analysis and building energy modeling and analysis is not included. 5 22. Design of special electrical systems including data, IT, AV, security, will be coordinated with the Town's vendor. The design will include conduit pathway, pull string and back box for installation by the Town's vendor. 23. Electrical arc flash and short circuit analysis and modeling are not included. 24. Site Lighting, Access Control, Surveillance System, Fire Alarm System design, and extending Voice/Data to entire project area is not included in this proposal but may be provided for an additional fee. 25. We have assumed a pump station(s) for the sanitary sewer, domestic water and fire water systems are not required for this project. We have assumed the water utility can provide adequate water flow and pressure for the building. We have provided a separate fee for this service. The addition service includes code required commissioning only. 26. Preconstruction Cost Estimating will be provided by Rodriguez Construction Group. Cost estimates will be provided at schematic design, design development and 95% complete -construction documents. 27. Furniture, fixtures and equipment (FF&E) design is not included. We have included preparation of a generic furniture plan. If the Town would like assistance with FF&E design and selection, we can provide a separate proposal upon request. 28. Inventory of existing furniture fixtures and equipment (FF&E) is not included. 29. Financial viability and feasibility studies are not included. The Town is responsible for contracting separately with a financial advisor and bond counsel. We will coordinate with your selected team as required. 30. Construction services are based on a maximum assumed construction duration of 18 months. 31. Expanded construction administration services that include on-site project field representative services (RPR/CM) is not included. 32. Out of pocket expenses such as courier services, printing, copying, postage, express mail, permit and application fees, travel expenses, and mileage are excluded and additional to the design fees provided below. We will provide receipts for any such expenses. 33. Payment of permit fees, County Health Department or other utility fees are not included in our fees and shall be paid by the Town. If paid by LaBella, we will invoice as an additional reimbursable expense. 34. Costs to print contractor bid sets. We have assumed that bid sets will be released electronically in PDF format. Printing of hard copies will be additional to the lump sum fee and the budget reimbursable allowance noted below. PRELIMINARY PROJECT SCHEDULE We propose to complete the scope of work described in this proposal per the following schedule. • Schematic Design • Design Development • Construction Documents Total Project Design Period: 10 weeks 14 weeks 16 weeks 40 weeks • Bidding & Award • Construction Administration 6 weeks 18 months If this proposed schedule does not align with your expectations, we would be happy to discuss the schedule and fee structure to find an acceptable alternative. LaBella can begin working on this project within 2 weeks from receipt of Notice to Proceed, in the form of a signed contract. 6 FEE LaBella Associates, D.P.C. will provide professional architectural and engineering services for the scope of work listed above for a LUMP SUM FEE per the attached project Fee Summary Sheet. Upon acceptance of this proposal LaBella will execute a traditional AIA B101 Owner-Architect contract. ACCEPTANCE: If the terms and conditions of this agreement are acceptable, please execute by signing below and return it to our office. LaBella will then finalize the agreement by issuing an AlA Standard Form of Agreement between Owner and Architect. LaBella Associates, DPC Acceptance: Town of Poughkeepsie Acceptance: Signature Daniel A. Pieters, AIA Name Signature Rebecca Edwards Name Vice President Title Date Supervisor Title Date We appreciate the opportunity to serve your professional design needs and look forward to our continued work with you toward the successful completion of this project. If you have any questions, please do not hesitate to contact me at (585) 295-6248. Respectfully Submitted, LABELLA ASSOCIATES, DPC Then flon Thomas Simbari, RA, AIA Associate VP Essential Facilities Studio Leader - • LaBella Associates Town of Poughkeepsie Police Department & Town Court Renovation & Addition 1 Overocker Road 11/28/2025 Fee Summary Sheet Project Fees for A/E Design Services To include basic design services of Site/ Civil Engineering, Structural, Architectural and Interior Design, Mechanical, Electrical, Plumbing and Fire Protection, Date and Security systems. The assumed project construction cost is $43,532,774 Basic Services Fees by Phase Schematic Design Phase Design Development Phase Construction Document Phase Bidding Phase Construction Administration Phase -$134,222 $468,812 $619,644 $48,392 $487,291 - Lump Sur *Previously Performed - LaBella proposal dated 02.02.2026 Lump Sum Lump Sum Lump Sum Lump Sum Basic Design Services Totals $1,624,139 Lump Sum Additional Design Tasks - The following services are additional to traditional Basic Services but required by the RFP and/or necessary for the project. • Owner has the option of including some or all of these services into LaBella's scope of work. Additional Services Infiltration Testing- Eoil Borings & Geetechnicat -Site Survey (Topegrophie & Beundery) Private Underground Utifty Stake Out Prodemolition Rogulated Building Malorials Assessment- Preconstruction Gest Estimaling (Rodriguez Genstruction Group) Commissioning Services SWPPP Inspections During Construction ($400/visit) Lot Consolidation tump fum- Lump eum *Previously Performed - LaBella proposal dated 02-02.2026 -Lump-Eum "Previously Performed - LaBella proposal dated 02.02.2026 -Lump-Sum- *Previously Performed - LaBella proposal dated 02.02.2026 Lump Eum *Removed - See separate LaBella proposal dated 07.31.2026 tump um- *Previously Performed - LaBella proposal dated 06.24.2026 Lump Sum Allowance Lump Sum- "Work not performed $3,000 $14,400 634,000- 54,300 $23,000- $16,560 $28,500 $40,000 611,500- Additional Services Cost Range Total $68,500 Total Project Fees $1,692,639 NOTES: Basic Services will be provided upond execution of a contract and authorization to proceed. Additional Services are services that are required for the project, but are considered additional services by standard AIA Contract. These services will be provided by LaBella upon authorization by the Town. Lump sum fees listed above will only be provided upon approval by the Town to preform. llowances - Will only be provided if pre-approved by Town of Poughkeepsie. These are placeholder amounts for LaBelle and thi own to work against. Only the actual amount will be invoiced to the Town. If the services exceed this allowance then LaBella will b entitled to additional compensation from the County. Schedule - Assumes (4) Prime Contractors and the scope of work is all designed and bid at one time. If the project is broken up into multiple bid packages then LaBella Associates is eligible to renegotiate the fees for the project. Not Included Services (See Written Proposal For Full List) Site Environmental Testing & Remediation Design Regulated Building Materials Abatement Design Services Wetland Investigations & Delineation Construction Special Inspections Geotech assumes 2 days of drilling. Off-Site Utility Design (Assumes adequate connections are in the ROW) Design for Furniture, Fixtures & Equipment Exclude design work for cell tower Radio Towers & Equipment are not included Moving & Move Management Design Services No formal Planning & Zoning Board Application process. No local or State variances are included. Printing of Bid Sets. Assumes electronic bidding by the County Special deep foundations are not included. We have assumed the Town will retain a Construction Manager during construction. Reimbursable Expenses. Design of special or deep foundation systems. Energy Conservation anatysis and building energy modeling. Design to obtain "Green Building" certification. , LaBella Powered by partnership. EXHIBIT P2 5 LaBella Powered by partnership. February 2, 2026 Supervisor Rebecca Edwards Town of Poughkeepsie 1 Overocker Road Poughkeepsie, NY 12603 RE: PROPOSAL FOR SCHEMATIC DESIGN A/E SERVICES Poughkeepsie Police & Town Court Relocation 1 Overocker Road, Poughkeepsie, NY Dear Supervisor Edwards: Per your request, we are providing this proposal to provide schematic design services for the for the relocation of the Town Police Department and Court system to 1 Overocker Road. LaBella will provide the requested schematic design services associated with the project per LaBella's previously completed feasibility study which identified Concept 3 as the preferred design option for the project. All included work under this proposal as identified in the attached individual proposals associated with the project. 300 State Street, Suite 201 Rochester, NY 14614 p (585) 454-6110 | f (585) 454-3066 www.labellapc.com SCOPE OF SERVICES: Our work for this phase of work is as follows: The scope of services for each of these items is further identified in the attached proposals. AVE Schematic Design Services $134,000(Exhibit A) 1 Overocker Site Survey & Mapping $34,000 (Exhibit A) 1 Overocker Private Utility Stake Out & Mapping $4,300 (Exhibit A) Stormwater Infiltration Testing $3,000 (Exhibit A) SEQR $6,000 (Exhibit B) Traffic Impact Study $30,000 (Exhibit C) Elks Lease Area Description & Map $3,400 (Exhibit D) TOTAL FEE TO BE AUTHORIZED $214,700 REIMBURSABLE EXPENSE BUDGET: $5,000 TOTAL FEE WITH REIMBURSABLE EXPENSES: $219,700 ADDITIONAL SERVICES: Schematic Design Cost Estimate (Rodriguez Construction) $20,560 ASSUMPTIONS & EXCLUSIONS: 1. Work is limited to schematic design services only. Design services beyond schematic design are not included.. 2. Our design work will be based on the prior Town approved Concept Design 3 included in the LaBella Feasibility Study. 3. All deliverables are to be made in electronic format. We have not included reimbursable expenses to print mass quantities of hard copies of our prepared work. 4. Geotechnical services are not included. 5. All other services identified in LaBella's attached 11/28/2025 project implementation (SD-CA Phases) beyond those indicated above are not included. FEE: LaBella will complete these services on a Lum Sum fee basis using our standard 2025 Billing Rates Total Lump Sum Fee: $219.700 REIMBURSABLE EXPENSES: Costs associated with printing any drawings and reports, other reimbursable expenses will be billed additional to the fee quoted. We recommend that you budget the following amount for miscellaneous reimbursable expenses. - 2 SCHEDULE: We can begin working on this project immediately after receipt of your written authorization of this agreement and receipt of a PO. ACCEPTANCE: If all of the provisions of this proposal are acceptable, please amend our prior "Professional Services Agreement" associated with the Poughkeepsie Police & Town Court Relocation to 1 Overocker Road. If appropriate, please have a new or revised purchase order number assigned to this project for billing purposes. LaBella Associates, DPC Accentance: • Town of Poughkeepsie Acceptance: -ELL ignatur Signature Rebecca Edwards Name Thomas Simbari, RA, AIA Name Associate Vice President Title 2/11/2026 Date Supervisor Title Date If you wish to discuss any of the terms outlined above, please feel free to contact me directly at (585) 295-6248, or via e-mail at [email protected] to discuss them in more detail. I am sure that we can work through any of your concerns. Best Regards, LaBella Associates The fit Thomas J. Simbari, RA, AIA Associate VP Essential Facilities Studio Leader Cc: Daniel Pieters, AIA - Vice President / Director of Architecture 3 EXHIBITS • LaBella Powered by partnership. November 28, 2025 Supervisor Rebecca Edwards Town of Poughkeepsie 1 Overocker Road Poughkeepsie, NY 12603 RE: Architectural & Engineering Design Services (Exhibit A) Poughkeepsie Police Department & Town Court Facility 1 Overocker Road, Poughkeepsie, NY LaBella Proposal No. P2500625 Dear Supervisor Edwards: • = Schematic Design Services LaBella Associates, D.P.C. is pleased to submit the following proposal for professional architectural and engineering design services for the implementation of our prior feasibility study for the new Town police and court facility to be located at the existing Town Hall property at 1 Overocker Road. This proposal will cover our work from Schematic Design through construction of the project. LaBella is confident that we can assist the Town implement your vision for this project. This proposal outlines our understanding of the project, proposed scope of work, and associated fees. PROJECT UNDERSTANDING The basis for our scope of work for the project is based on our feasibility study recommendations to implement Design Option 3 as shown below. 300 State Street, Suite 201 | Rochester, NY 14614 | p 585-454-6110 | f 585-454-3066 www.labellapc.com Our work includes the renovation of the existing 22,000 sf existing Town Hall as well as a new three story, 35,300 sf +/- building addition to create a new Police Station and Town Court facility on the existing Town owned land, to also include leased property for public court facility parking on the adjacent Elks Lodge property to the east. The estimated construction cost for the project is $43,532,774. SCOPE OF SERVICES Based on LaBella's understanding of the work, the scope of architectural, structural, mechanical, plectrica, plumbin and freetoning olesth englering design senices anticipated to SCHEMATIC DESIGN SERVICES Advance the prior conceptual design work included in the feasibility study to achieve Town stakeholder design approval. 1. Confirm approval of the conceptual design concept and advance design to schematic design level. 2. Assist with the confirmation of scope for the project work and budget. 3. Begin the proposed site plan approval process and environmental permitting requirements. 4. Complete preliminary code review. 5. Preparation of Preliminary Design Documents including floor plan, exterior elevations, and mechanical, electrical plumbing and fire protection (MEP&FP) design narratives. a. Provide schematic design narrative and drawings to convey options for stakeholders to make decisions on how to proceed for the Controls and Utility Building 6. Prepare architectural renderings depicting the proposed project design. 7. Complete research to identify potential grant funding opportunities that may be available. 8. Prepare schematic design estimate of probable construction costs. 9. Conduct design review meetings with Owner. 10. Obtain Town Stakeholder approval of the Schematic Design Additional Design Services Completed During Schematic Design 1. Complete site topographic and boundary survey and mapping of the property (4 Town owned parcels) 2. Complete private underground utility stakeout and document locations during utility survey. 3. If requested, complete property lot consolidation and approval process. 5. Complete stormwater infiltration testing for any on site detention or retention of stormwater. 5. Complete subsurface geotechnical exploration and prepare written engineering repor documenting findings and design requirements for building foundations and pavement areas. = DESIGN DEVELOPMENT SERVICES 1. Prepare design development documents and preliminary specifications (selection of basis- of-design equipment). 2. Incorporate and coordinate previously designed site work into documents. 3. Determine types of prime contracts to include in project. We have assumed the project will be bid in a single bid with multiple-prime construction contracts for General Construction, Plumbing Construction, Mechanical Construction and Electrical Construction work in compliance with NYS WICKS Law. 4. Confirm Owner Furnished Contractor Installed (OFCI) provided and Contractor Furnished Contractor Installed (CFCI) provided equipment to incorporate into the design. 5. Select preliminary interior finishes for the project and review with the project stakeholders. 6. Prepare design development estimate of probable construction costs. 7. Determine bid alternates, unit prices and/or allowances to include in project. 8. Prepare SWPPP application. 9. Present the project to the Town Zoning & Planning Department as part of a courtesy informal review. 10. Advance Building Code review and modify design as required to comply with Code requirements. 11. Coordinate building utility requirements with local utility providers. 12. Conduct design review meetings with Town stakeholders. CONSTRUCTION DOCUMENTS SERVICES 1. Complete Construction Bid Documents in detail. a. Architectural - building exterior and interior design. o. Structural - foundations, floor slabs and superstructure • Mechanical - HVAC design to heat and cool the building d. Electrical - lighting, comfort heat/cooling as needed, motorized door operators and similar building equipment, convenience power, and back-up power generator. i. Inclusive of interior ambient lighting, exit and emergency egress lighting, perimeter building security lighting. ii. Inclusive of Voice/IT/Data/Secuity structured cabling within the building and along the exterior. e. Plumbing - roof drainage, floor drains and other sanitary sewer lines, domestic hot and cold within the perimeter of the building footprint. f. Fire protection - design of wet sprinkler system. Does not include design of any special alternative automatic sprinkler systems. g. Site/Civil Design - Site plan, site utilities, grading, site amenities, site retaining walls, parking, storm water management, and landscaping design required for the project. 2. Finalize Building Code review based on final detailed construction drawings and modify design to incorporate Code requirements as required to comply with Code requirements. 3. Complete project book specifications including CSI Divisions 00 and 01 front-end contractual requirements. 4. Coordinate front-end specifications with Construction Manager. 5. Prepare estimate of probable construction costs of 95% complete construction documents 6. Provide certification of the final documents by NYS licensed architect and engineers. 7. Complete permit application forms and submit the project for permit approval from the Town. 8. Conduct design review meetings with Town stakeholders. 3 BID AND NEGOTIATION SERVICES 1. Prepare Bid Notification and distribute to Town procurement for public announcement. 2. Coordinate with the Construction Manager (CM). 3. Register the project with NYS DOL as required for public bidding. 4. Arrange to have Bid Documents printed and distributed to the Town for issuance to bidders or coordinate with online web based plan room for bidder registration and bid document release 5. Schedule and conduct a Pre-Bid Meeting. 6. Review bidder RFl's, provide responses and issue Bid Addenda as necessary. 7. Prepare Bid Tabulation Sheets and attend Public Bid opening. 8. Review Contractor Bids received and conduct contractor descope meetings to qualify low bidders. 9. Make recommendations for Bid Award. 10. Prepare Contractor Award Recommendation Letters for each prime contract. CONSTRUCTION ADMINISTRATION SERVICES 1. Provide services in accordance with standard AlA construction contracts utilizing a Construction Manager. 2. Prepare Owner-Contractor construction contracts using standard AIA written contracts. 3. Prepare conformed construction documents to include any modifications made with addenda during bidding. 4. Attend Construction Fleld Meetings (every two weeks) run and organized by the Construction Manager. 5. Review product submittals and Shop Drawings required by the specifications. 6. Review contractor RFI's, provide responses and issue Construction Bulletins as necessary to clarify the scope of work. 7. Review contractor Change Order Requests. CM will prepare and issue Change Orders to Contractors for approved changes in work. 8. Review Contractor monthly Applications for Payments after review by the CM. 9. Conduct project inspection at substantial completion and issue Contractor punch lists documenting corrective work required. 10. Complete Certificates of Substantial Completion. 11. Review Contractor: As-built, 0&M Manuals and Final Project Closeout Documents. • Architecture, Mechanical, Electrical, Plumbing, Structural design services limited to Controls and Utility building, with utility services supplied by others, MEP design services to be provided for non-process loads only. Additional Design Services Completed During Construction Administration L. Complete Code required commissioning services 2. Provide SWPPP inspections on a cost per site inspection through construction until the site i: stabilized. ASSUMPTIONS AND EXCLUSIONS LaBella has made the following assumptions and exclusions in the preparation of this proposal: 1. Lot consolidation is an optional additional service if requested by the Town. We have provided a separate fee for this service. 2. Completing a Phase 1 Environmental Site Assessment is not included. The Town currently 3. Site environmental services including, but not limited to soil sampling, laboratory testing, environmental remediation design services, preparation of a Site Management Plan, and environmental permitting are not included. There are no known site environmental issues at the site, and therefore, this work is assumed to not be required... 4. Completion of NY State environmental review and preparation of SEQR is included as an additional service. This cannot be completed without the site design being done. We have provided a separate fee for this service. SEQR does not include a Cultural Resources Survey or any detailed studies. 5. SWPPP inspections during construction are not included. SWPPP inspections can be provided by LaBella for an additional cost of $400 per site visit. We recommend creating an allowance of $40,000 for SWPPP inspections by a licensed engineer during construction. 6. A wetlands delineation is not included. We are unaware of any wetlands on or adjacent to the 7. Traffic studies and associated traffic light study are not included. 8. We have provided research to assemble a list of potential grant funding options for the projects. Preparation of applications and supporting documentation for private or government grants, loans, or advances in connection with the project is not included. 9. An assessment of regulated building materials (asbestos, lead, pob's, mercury, etc....) is included as an additional service. We have provided a separate fee for this service. 10. Abatement design services for any discovered regulated building materials is not included. We can provide you with an additional service proposal if abatement design is required based on 11. Subsurface geotechnical exploration and preparation of an engineering report is included as an additional service. We have provided a separate fee for this service. Our fee is based on two days of on site drilling. 12. Geotechnical services during construction are not included. 13. Building foundations and floor slabs are assumed to be able to be conventional shallow footings and reinforced slab on grade. Design of special deep foundations to accommodate poor soil conditions is not included. The subsurface geotechnical report will confirm the required foundation systems required. 14. Design of a new Verizon cell tower is not included. We have included time to support the cell town on the existing building. 15. Design of a radio control tower on the site or building is not included. 16. Special Inspections and testing during construction are not included in this proposal. 17. Capacity analysis of public sewers and other utilities off site is excluded. We have assumed utilities adjacent to the site are adequate to support the needs of the project. We will evaluate and design the utilities required to serve the new project and will tie into existing street utilities. 18. Design of the project to meet LEED (or similar) green sustainability standards and certification and/or submission of the project with USGBC or other entity is not included. We have included time to design the project to incorporate climate smart goals that include smart engineering 19. Design of geothermal mechanical systems is not included. 20. Design of solar photo voltaic or other alternative energy systems is not included. 21. Energy conservation analysis and building energy modeling and analysis is not included. 22. Design of special electrical systems including data, IT, AV, security, will be coordinated with the Town's vendor. The design will include conduit pathway, pull string and back box for installation by the Town's vendor. 23. Electrical arc flash and short circuit analysis and modeling are not included. 24. Site Lighting, Access Control, Surveillance System, Fire Alarm System design, and extending Voice/Data to entire project area is not included in this proposal but may be provided for an additional fee. 25. We have assumed a pump station(s) for the sanitary sewer, domestic water and fire water systems are not required for this project. We have assumed the water utility can provide adequate water flow and pressure for the building. We have provided a separate fee for this service. The addition service includes code required commissioning only. 26. Preconstruction Cost Estimating will be provided by Rodriguez Construction Group. Cost estimates will be provided at schematic design, design development and 95% complete construction documents. 27. Furniture, fixtures and equipment (FF&E) design is not included. We have included preparation of a generic furniture plan. If the Town would like assistance with FF&E design and selection, we can provide a separate proposal upon request. 28. Inventory of existing furniture fixtures and equipment (FF&E) is not included. 29. Financial viability and feasibility studies are not included. The Town is responsible for contracting separately with a financial advisor and bond counsel. We will coordinate with your selected team as required. 30. Construction services are based on a maximum assumed construction duration of 18 months. 31. Expanded construction administration services that include on-site project field representative services (RPR/CM) is not included. 32. Out of pocket expenses such as courier services, printing, copying, postage, express mail, permit and application fees, travel expenses, and mileage are excluded and additional to the design fees provided below. We will provide receipts for any such expenses. 33. Payment of permit fees, County Health Department or other utility fees are not included in our fees and shall be paid by the Town. If paid by LaBella, we will invoice as an additional reimbursable expense. 34. Costs to print contractor bid sets. We have assumed that bid sets will be released electronically in PDF format. Printing of hard copies will be additional to the lump sum fee and the budget reimbursable allowance noted below. PRELIMINARY PROJECT SCHEDULE We propose to complete the scope of work described in this proposal per the following schedule. : Design Die Desim Design Development • Construction Documents Total Project Design Period: 10 weeks 14 weeks 16 weeks 40 weeks Bidding & Award 6 weeks • Construction Administration 18 months If this proposed schedule does not align with your expectations, we would be happy to discuss the schedule and fee structure to find an acceptable alternative. LaBella can begin working on this project within 2 weeks from receipt of Notice to Proceed, in the form of a signed contract. • FEE LaBella Associates, D.P.C. will provide professional architectural and engineering services for the scope of work listed above for a LUMP SUM FEE per the attached project Fee Summary Sheet. Upon acceptance of this proposal LaBeila will execute a traditional AIA B101 Owner-Architect contract. ACCEPTANCE: If the terms and conditions of this agreement are acceptable, please execute by signing below ano return it to our office. LaBella will then finalize the agreement by issuing an AlA Standard Form of Agreement between Owner and Architect. LaBella Associates, DPC Acceptance: Signature Daniel A. Pieters, AlA Name Vice President Title Date Town of Poughkeepsie Acceptance: When She Signature Rebecca Edwards Name Supervisor Title We appreciate the opportunity to serve your professional design needs and look forward to our continued work with you toward the successful completion of this project. If you have any questions, please do not hesitate to contact me at (585) 295-6248. Respectfully Submitted, LABELLA ASSOCIATES, DPC The fift Thomas Simpari, RA, AIA Associate VP Essential Facilities Studio Leader 2/10/2021 Date LaBella Associates Town of Poughkeepsie Police Department & Town Court Renovation & Addition 1 Overocker Roac 11/28/2025 Fee Summary Sheet Project Fees for AVE Design Services To include basic design services of Site/ Cl Engtneering, Structural, Architectural and Interior Design, Mechanical, Electrical, Plumbing and Fire Protoction, Data and Security systems. The assumed project construction cost is Beale Servicas Foen by Phase Schematic Design Phase Design Development Phase Construction Document Phase Bidding Phase Construction Administration Phase $43,532,774 $134,233 $468,812 $619,544 $48,392 $487,291 Basic Dosign Sorvicas Totals $1,758,372 Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum dditional Design Tasks - The following services are additional to traditional Basic Servicos but required by # FP andior necessary for the project. Weyne County has the option of Including some or all of these service into LaBella's scope of work. Additional Sarvices Infiltration Teating Soi Borings & Geotechnical Site Survey (Topographic & Boundary) Private Underground Ulity Stake Out Predemolition Regulated Building Materials Assessment Preconstruction Cost Estimating (Rodriguez Construction Group) Commissioning Services SWPPP Inspections During Construction ($400/visit) Lot Consolidation $3,000 314,400 $34,000 $4,300 $23,000 $45,320 $28,500 $40,000 $11,500 Additional Services Cost Range Total $204,020 Total Profect Fees $1,962,392 Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Allowance Lump Sum 4.04% 0.47% 4.51% NOTES: Basic Services will be provided upond execution of a contract and authorization to procead. Additional Services are services that are required for the project, but are considered additional services by standard AlA Contract. These services wit be provided by LaBelle upon authorization by the Town. Lump sum fees listed above will only be provided upon approval by the Town to preform. Allowances - Wil only be provided if pre-approved by Town of Poughkeepsie. These are plsceholder amounts for LaBota and the Town to work against. Only the actuel amount will be invoiced to the Town. If the services exceed this allowance then LaBella wil be entitled to additional componsation from the County. Schoduta - Assumes (4) Prime Contractors and the scope of work is all designed and bid at one time. If the project is broken up into muliple bid packagos then LaBeña Assoclates Is eligible to renegotiate the fees for the project. Not Included Services (See Written Proposal For Full List) Site Environmental Testing & Remediation Design Regulated Bulking Materials Abatement Design Services Wetland Investigafions & Delineation Construction Special Inspections Geotech assumes 2 days of drilling. Off-Site Utity Design (Assumes adequate connections are In the ROW) Design for Fumiure, Fixtures & Equipment Exclude design work for cell tower Radio Towers & Equipment are not included Moving & Move Management Design Services No formal Plenning & Zoning Board Application process. No local or State variances are included. Printing of Bid Sets. Assumes electronic bidding by the County Special deep foundations are not Included. We have assumed the Town will retain a Construction Manager during construction. Reimbursable Expenses. Design of special or deep foundation systems. Energy Conservation analysis and bullding energy modeling. Design to obtain "Green Bulding" certification. • LaBella Powered by partnership. Page 1 of 2 LaBella Powered by partnership January 16, 2026 Town of Poughkeepsie 1 Overocker Road Poughkeepsie, NY 12603 Attn: Supervisor Rebecca Edwards Re: Professional Services Proposal (Exhibit B) Proposed Police Department Headquarters and Town Court 1 Overocker Road Town of Poughkeepsie, Dutchess County, NY LaBella Proposal No. P26016g Dear Supervisor Edwards LaBella Associates DPC, (LaBella) is pleased to submit this proposal for professional services associated in connection with the Town of Poughkeepsie's plan to relocate the police department headquarters and court to 1 Overocker Road, which is the present location of Town Hall.. This proposal conveys our understanding of the project and proposes the scope of work we believe is necessary to achieve your goals, along with our schedule and fee. Scope of Services Phase 01 - Environmental Assessment Form Scope - The proposed project is subject to the State Environmental Quality Review Act (SEQRA) LaBella will prepare Part 1 FEAF. which discloses information about relevant environmental resources, site conditions and potential impacts from the proposed project. The FEAF will likely involve an analysis including, but not limited to the following • Land use, zoning, and public policy pertinent to the site; • Soil, surface water, and groundwater resources existing on site; • Vegetation and wildlife, including endangered, threatened and rare species on or near the site: • Available and proposed utility infrastructure, including water/sewer/stormwater; • Proposed traffic and parking conditions; • Historic and cultural resources on or near the site: and • Other environmental resource areas, as applicable. In addition, an initial submission will be made to the New York State Office of Parks, Recreation and Historic Preservation (NYSOPRHP) Cultural Resource Information System (CRIS) to determine the potential for historic and/or archaeologically significant areas and/or structures existing on the project site. Assumptions - The above scope and estimated fee assumes the following: The Client is responsible for payment of application fees. • The analysis is based on desktop review and other phases enclosed herein. Page 2 of 2 • No technical analysis is included (e.g. Phase 1A or 1B historical/archaeological analysis). Phase REoo — Reimbursable Expenses Scope - This scope of services includes only the cost for the preparation of the work as outlined bove and does not include our direct expenses. such as mileage, overnight mailings, photocopying nap reproductions, etc. An initial budget of $500 has been included in the fee schedule fo Reimbursable Expenses. Professional Services Fees LaBella proposes to bill each task as indicated in the following Fee Summary Table. Invoices will be issued monthly for all services performed during that month and are payable upon receipt. ump Sum tasks will be billed commensurately with the percentage of the task that has bee ompleted. Time and Materials tasks, Sub-Consultants, and Reimbursable Expenses are estimates anc LaBella will bill for actual hours and reimbursable expenses. Reimbursable expenses include our direct expenses, such as mileage, overnight mailings, extensive photocopying and map reproductions. Staff time will be billed in accordance with the Rate Schedule in effect at the time of providing services; a While LaBella will make its best effort to complete each of these tasks within the estimated amounts, it is possible that it will be necessary to exceed these amounts in order to complete the scope of services for each task. Fee & Time Schedule Summary Table Tasks Task No. Task Description Lump Sum Professional Services Budget Time & Materials Estimate Project Start/End Dates 01 Environmental Assessment Form 5.500 --- Start: Upon Authorization Complete: SEQRA Determination by Lead Agency -- REOD Reimbursables Fee Subtotals Total Estimated Fee Budget $500 $500 $5.500 $6,000 • LaBella Powered by partnership. January 13. 2026 Town of Poughkeepsie 1 Overocker Road Poughkeepsie, NY 12603 Attn: Supervisor Rebecca Edwards Re: Proposal for Professional Transportation Engineering Services (Exhibit C) Proposed Police Department Headquarters and Town Court 1 Overocker Road Town of Poughkeepsie, Dutchess County, New York LaBella Proposal No. P2601169 Dear Supervisor Edwards: LaBella Associates DPC (LaBella) is pleased to submit this Professional Transportation Engineering Services Proposal in connection with the Town of Poughkeepsie's plan to relocate the police department headquarters and court to 1 Overocker Road, which is the present location of Town Hall. Project Understanding The subject site is 1 Overocker Road, the current Poughkeepsie Town Hall. LaBella's architecture team has prepared three concepts depicting site and building modifications that would enable the town's police department headquarters and court to relocate from 17 Tucker Drive to 1 Overocker Road Consequentially, Town Hail would be relocated to a site TBD. LaBella understands the Town is seeking a Traffic Engineering Study to evaluate the project as part of the SEQR process. Therefore, this Proposal is based on Concept Site Plan Option 3.0. This concept will modify and maintain the site's two existing driveways on Overocker Road and will seek a new exit-only driveway on Burnett Boulevard, which is a state highway (Reference Route g82H). It is important to note that the NYSDOT Regional Office is located opposite the site on Burnett Boulevard. Scope of Services Phase 01 - Traffic Impact Study 1. In the vicinity of the subject site. LaBella will perform an inventory of existing intersection geometry, posted speed limits, lane widths, traffic signal timing and phasing, intersection control ransit services and facilities, bicycle and pedestrian facilities, and surrounding land uses te establish the Existing Condition. 2. LaBella will conduct turning movement counts on a typical weekday when schools are in regular session from 7:00 a.m. to 9:00 a.m. and from 2:00 p.m. to 7:00 p.m. These periods will capture typical commuter as well as school activity in the surrounding area. The turning movement counts 1. Burnett Boulevard and Overocker Road/NYSDOT South Driveway 2. Burnett Boulevard and NYSDOT North Driveway 3. Burnett Boulevard and NYS Route 55 4. Burnett Boulevard and Dutchess Turnpike (a.k.a. US Route 44) 5. Overocker Road and Existing West Driveway 6. Overocker Road and Existing East Driveway/Marshall Road 21 Fox Street, 2nd Floor, Poughkeepsie, NY 12601 Page 2 of 4 These counts will include vehicle, bicycle, and pedestrian movements. These counts will establish the "Existing" Condition and the hourly trip generation of the Town Hall. A traffic volume map will be prepared for each study peak hour. 3. LaBella will obtain continuous bi-directional vehicle volumes, classifications, and speeds on Burnett Boulevard in the vicinity of the proposed driveway for a period of three typical weekdays. 4. During the same periods as the second task, LaBella will conduct additional traffic counts at the three driveways on Tucker Drive that provide access to and from the existing police department headquarters and court. These counts will establish the hourly trip generation of the police department headquarters and court, which will be transposed to the 1 Overocker Road location. LaBella will perform a comparison between the Town Hall trip generation and the police department headquarters and court trip generation to identify the net change in site traffic resulting from the proposed project. 5. LaBella will obtain the most recent three-year period of crash data for the study intersections from the NYSDOT and perform a safety assessment. Crashes and specific trends will be summarized 6. LaBella will research other nearby planned projects that are expected to influence future traffic conditions. Future "No-Build" traffic volume conditions will be forecasted by incorporating the traffic associated with such projects and by applying a background growth rate. 7. LaBella will distribute the peak-hour site-generated trips, as determined from the trip generation study at 17 Tucker Drive, onto the roadway network based on observed travel patterns. Any expected increase in traffic due to a building expansion or programming will be factored. LaBella will subtract the traffic volumes associated with the existing Town Hall-since it would relocate- from the No-Build traffic volumes and add the distributed trips associated with the proposed police department headquarters and court to calculate the "Build" traffic volume conditions. 8. Utilizing Synchro/SimTraffic software, LaBella will perform intersection capacity analyses of the study intersections under the Existing, No-Build, and Build conditions with a comparison of level of service and delay values to determine the project's potential impact. LaBella will also perform intersection capacity analyses of the site driveways, including the proposed egress-only driveway on Burnett Boulevard, in the Build condition. Mitigation will be explored as necessary to address impacts. LaBella will perform a sight distance analysis of the proposed driveway on Burnett Boulevard based on current AASHTO guidelines. The analysis will involve the performance of intersection and stopping sight distance measurements on Burnett Boulevard. Available sight distances and the prevailing northbound and southbound speeds on Burnett Boulevard will be checked against AASHTO guidelines to determine adequacy. LaBella will recommend possible ways to improve sight lines if the AASHTO guidelines are not met. 10. LaBella will discuss site access, circulation, and parking based on the preferred concept site plan. 11. LaBella will prepare a draft technical report with appendices for review by the Town of Poughkeepsie. Following one round of minor comments, the report will be finalized based on feedback. Additional comments resulting in further revisions or additional transportation engineering services will be subject to a professional services change order. Phase 02 - Meetings LaBella will attend meetings and conferences relevant to the project at the direction of the Client. LaBella assumes at least one public information meeting will be necessary. These services will be billed on an hourly basis. For the purpose of this proposal, an allowance of $2,000 has been allocated to cover anticipated meetings. Page 3 of 4 Phase REoo - Reimbursable Expenses This scope of services includes only the cost for the preparation of the work as outlined above and does not include our direct expenses, such as mileage, overnight mailings, photocopying. map reproductions, etc. An initial budget of $250 has been included in the fee schedule for Reimbursable Expenses. Fee & Schedule LaBella proposes to bill each task as indicated in the following Fee Summary Table. Invoices will be issued monthly for all services performed during that month and are payable upon receipt. Lump Sum tasks wi e billed commensurately with the percentage of the task that has been completed. Time and Material tasks, and Reimbursable Expenses are estimates, and LaBella will bill for actual hours and reimbursable expenses. Reimbursable expenses include our direct expenses, such as mileage, overnight mailings, and report reproductions. While LaBeila will make its best effort to complete each of these tasks within the estimated amounts, it is possible that it will be necessary to exceed these amounts in order to complete Phase No. 01 02 REOO Task Description Traffic Impact Study Meetings Reimbursables Lump-Sum $27,850 T&M Estimate $2,000 (allowance) $250 LaBella is prepared to commence work upon receipt of the signed proposal, which will serve as our notice to proceed. LaBella anticipates delivering the Traffic Impact Study within 10 weeks of receiving Notice to Proceed. Exclusions The following services are excluded: Saturday/Sunday traffic data collection and analysis 2. Parking utilization study 3. NYSDOT Highway Work Permit Substantive Revisions The Scope of Services provided in this proposal was developed based on information available at the time Services Change Order will be provided to you. Additionally. Client requested changes to the documents after the originals are submitted will constitute a change in services and will also require a Professional Services Change Order. Page 4 of 4 Agreement Receipt of an authorized copy of this proposal and executed Professional Services Agreement will be our Notice To Proceed. We have furnished what we believe is a comprehensive and complete scope of services. We are open to a dialogue as to how we may modify our proposal to ensure that our services may better meet your needs, and/or how alternate approaches may be implemented. Please feel free to contact me at (347) 399-9767 or [email protected] if you have any questions. LaBella looks forward to working with you on this project. Sincerely. Frank A. Filiciotto, PE Principal Traffic Engineer + Associate Vice President NAME: Ren Think Rebecca Eluals Tom of Poughhegse Superin DATE: 2/10/2026 X: E LaBella Powered by partnership. January 16,2026 Supervisor Rebecca Edwards Town of Poughkeepsie 1 Overocker Road Poughkeepsie, NY 12603 RE: Additional Land Surveying - Lease Are Mapping & Description (Exhibit D) Poughkeepsie Police Department & Town Court Facility 1 Overocker Road, Poughkeepsie, NY LaBella Proposal No. P2601169 Dear Supervisor Edwards: This proposal conveys our understanding of the project and proposes the scope of work we believe is necessary to achieve your goals, along with our schedule and fee. Lease Area Plat and Description Scope - LaBella will prepare a plat and metes & bounds description outlining a proposed lease area of approximately 0.75 acres of land along the westerly portion of the lands of the Elks Lodge No. 275 (6261-01-188744) to be leased by the Town of Poughkeepsie. This task includes preparation of the proposed lease area and written metes & bounds description. Assumptions and Exclusions The following list of assumptions and exclusions were incorporated when preparing this proposal. However, should additional services become necessary, we would appreciate an opportunity to negotiate a fee. • All project related application and filing fees are the responsibility of the client. • Preparation of Planning Board application documents is not included. • Wetland delineation, report, and survey not included. • ALTA / NSPS Land Title Survey certification is not included. • LaBella remains the owner of all survey notes, electronic files, computations, maps and drawings produced in connection with this work. • Owner/Client to provide LaBella Survey Technicians with access to the property. 21 Fox Street | Poughkeepsie, NY 12601| p (845) 454-3980 www.labellapc.com Fee Summary Table Task No. 01 Task Description Lease Area Plat and Description Total Estimated Fee Professional Services Budget Lump Sum Estimate Time & Materials Estimate $3,400 $3,400 LaBella Associates, DPC/aceptance: Signature Thomas Simbari, RA, AIA Name Tow @poughkeepsle Açceptance: Signature Rebecca Edwards Name Associate Vice President Title 2/11/2025 Date Supervisor Title 2/10/26 Date We appreciate the opportunity to serve your professional design needs and look forward to our continued work with you toward the successful completion of this project. If you have any questions, please do not hesitate to contact me at (585) 295-6248. Respectfully Submitted, LABELLA ASSOCIATES, DPC Then fle Thomas Simbari, RA, AIA Associate VP Essential Facilities Studio Leader EXHIBIT P3 PROGRAM 1.0 2.0 3.0 4.0 5.0 5.0 6.0 7.0 8.0 9.0 10.0 11.0 12.0 13.0 14.0 15.0 16.0 17.0 18.0 19.0 20.0 21.0 23.0 24.0 25.0 Town of Poughkeepsie Police Department Program Summary 5/29/2026 Project #2251384 NAME {PUBLIC SUPPORT SERVICES IDENTIFICATION ACTIVE RECORDS ¡POLICE COMMAND OPERATIONS TRAFFIC DIVISION ¡TRAFFIC STORAGE DISPATCH CENTER {TRAINING / MEETING ROOMS PATROL ADMINISTRATION IPATROL OPERATIONS SWAT IBOOKING VEHICLE OPERATIONS DEPARTMENT PROGRAM SPACES NET AREA sOFT | GROSS REMARKS 710 81711.15 nesto gross factor 755 868 11.15 ner to gross factor 1,760 2,288 |1.3 netto gross factor 760 988 ¡ 1.3 ner to gross factor 800 B80 f1 neroposector 825 1,073 f1.3 nesto gross factor 3,125 3,281 (1.05 net to gross factor (Prior: 3,438 GSF) 930 1,209 11.3 net to gross actor 1,995 2,594 11.3 net to gross factor 1,505 1,656 1.1 net to gross factor (Prior: 1,806 GSF) 1,900 1,900 BOOKING PROCESSING AREA -BOOKING HOLDING AREA IVEHICLE INVESTIGATION / EVIDENCE BAY EVIDENCE PROCESSING ¡EVIDENCE STORAGE ¡DETECTIVE DIVISION 965 i1.0 net to gross factor 1.4 net to gross factor 820 1,351 1,148 400 400 1.4 net to gross factor 11.0 net to gross factor (Prior: 440 GSF) 980 1,274 2,700 1,985 IcoMMUNITY POLICING SUITE - SRO & JUVENILE SERVICES -SCHOOL RESOURCE OFFICER (SRO) SUITE ¡STAFF SUPPORT 1,020 470 2,700 2,581 1,326 611 1.3 net to gross factor -1.0 net to gross factor (Prior: 3.718 GSF) i1.3 net to gross factor I1.3 net to gross factor 2,810 1,200 IGYM / WELLNESS CENTER -TECHNOLOGY SUPPORT İBUILDING SUPPORT FACILITIES 1,730 2,574 3,653 1,200 2,076 2,831 1.3 net to gross factor i1.3 net to gross factor (Prior: 4,875 GSF) 11.0 net to gross factor (Prior: 1,320 GSF) -1.2 net to gross factor (Prior: 2,249 GSF) j1.1 net to gross factor (Prior: 4,565 GSF) POLICE DEPARTMENT NET SO FI/GROSS SO. FI NEWPOLICE BUTLDING TOTAL GROSS.SO FI 32,719 . 38,703 41,800 -1.08 net to gross factor (Prior: 47,906 GSF) EXISTING POLICE PRECINCT GROSS SO. FI NEW VS EXISTING SF DELTA: 31,248 10,552 GUN RANGE / AUXILARY STORAGE (NIC) / MAINT. FACILITY (NIC) 2,240 2,688 11.2 net to gross factor I •Not included in toral SF calcs. İCOURT COURT DEPARTMENT NE SO 717 GROSS 50.77 11,460 COURT BUILDING TOTAL GROSS SOFIL EXISTING COURT OROSS SOFTL NEW VS EXISTING SF DELTA: | .14,898 -T 11.3 net1o gross factor T 16,090 11.08 net to gross factor (Prior: 16,216 GSF) 12,195 3,895 NEW BUILDING TOTAL GROSS SQ. FTH - 57,890 10.17.2025 Program - 57,263 GSF *Dept. Area Net SF = Interior floor area only (excludes perimeter wall thickness, mech. space, eic) *Dept. Area Gross SF = Net SF + grossing factor of 10% to 40% of Net SF to includes department circulation and interior partition thickness *Bidg. Area Gross SF = Dept. Area Gross SF + building grossing factor: 8% of Dept Area Gross SF to include buikding circulation corridors and exterior buliding wall thickness LaBella Project Number 2251384 DEPART. COLOR DEPARTMENT NAME Entrance Vestibule ¡Entrance Lobby ¡Public Toilets [Public Interview / Safe Room - Subtotal Net Sa. F.:1 20 IDENTIFICATION / ACTIVE RECORDS Public Information Counter File Area Photocopy Department Supplies Archive Storage Subtotal Net Sa. ft.: _30_ Admin. Asst. Chief/ Capt.'s Visitor Waiting File Work Area Chief's Office ¡Patrol Ops Captain's Office i Training Lt Community Policing Detective Captain's Office (Conference Room Accounting Office Department Supplies - Subtotal Net Sq. F 40 TRAFFIC DIVISION Clerical Office Sergeants Office ¡officers Work Space Tratfe Storage Room 4.0 TRAFFIC STORAGE __....._ Traffic Ouldoor Equipment Storage Subtotal Net Sq. fL.: Town of Poughkeepsie Police Department POLICE DEPARTMENT PROGRAM SPACES NET SO,FT. EXIST. NET NET DIFF. SQ.FT. REMARKS - 80 400 140 90 -710 250 25 40 400 755 180 80 100 250 200 200 200 350 150 78 357 191 86 0 404 404 239 196 196 139 180 134 157 50 ---1760 ---- 91 - 1342 120 110 108 382 106 706. 600 340 - 340- I-Program addition/reduction/change during Schematic Design LANSF reduced by LaBella from 6.06.2025. *NSF that has not been reduced from the prior draft program, but optional for additional NSF reduction if approved by the Town of Poughkeepsie *Comments added per 3.25.25 meeting with the Town & PD. | 'Existing NSF is data gathered from the Mitchell Report - 07/08/2022. -51 Sized to accommodate (4) to (6) visitors minimum with waiting area las well as vertical circulation (it required). •Separate from Courts lobby. 1(2) Uni-sex restrooms at 160 SF ea. Located off Lobby. Revised K(1) Private interview room located off Lobby area -------/--———------ -2 250 accessible from Lobby - Confirm (Rev. 3.25.25) Adjacent to public information counter, high density files I Active Records for ongoing criminal investigations, law enforcement activities, or administrative processes: • Evidence logs and forensic anaiysis reports. j- Witness stalements and interview transcripts. 1- Arrest Warrants & Wanted Persons i- Surveillance & Intelligence Records • Traffic & Accident Reports DUI cases awaiting court proceedings. • Dispatch & Call Logs Maybe part of file area. Copier and counter. [Provide shelving and double door for access. -Provide new interior storage room 351 -59 80 100 54 7(1) Assistant with single workstation waiting area Sized to accommodate (3) visitors minimum. Adjacent to Admin Assistant's Office. Adjacent to Admin. Asst. Active files. Directly accessible to Admin. Asst. *Include coat closet include coa! cioset I Added space. single position with 2 titles, include coat close! 10 include coat closet [Sized for +/- (12) to (14) - Table, chairs, marker board, wall mounted monitor, 216 14 ceiling mounted projector & pull down projection screen, & counter/sink with coffee Harea. Provide easy connection to projector from a laptop or computer for presentations. i Single workstation for payroll & billing operations I include 15 SF for coffee station. I-Locate near Conference Room -41 Adjustable shelving. - 418 --- (1) Private office, Records/fle cabinets and desk. "Files stored in room 11) Private office. Size to be reviewed i(4) Workstations, open shared space. (2) Officers per shift. 'Drone & CNU Storage. Provide heating cooling and good ventiation. 54 460 -460 ]Garage Bay w/ OH Door. Generator Light towers, misc. storage. Equipment repair bench, tools, Use for general delivertes as well. Does not need to be heated. May be in separate out buiking. SPATCH CENTER Communications Positions Front Desk Supervisor's Office Unisex Toilet rary/ Storage ¡Break Room ---/---a Subtotal Net Sq. I. l TRAINING / MEETING ROOMS. Training Classroom / EOC lUse of Force Simulator Combat Training Room Table and Chair Storage Kitchenette HE Storage (Unisex Toilet Subtotal Net Sq. ft.: PATROL ADMINISTRATION Patrol Sergeant's Offices Patrol Lieutenant's Office Subtotal Net Sq. ft.: 8.D. -PATROL OPERATIONS ¡Roll Call (Squad Rm) Victim Interview Rooms Report Preparation IPatrol Equipment Storage Radio Storage/checkout ¡Mail Alcove Unisex Toilet Rooms 1Bike Storage Riot Gear Storage Room Armory Firearms instructors storage Ammunition Storage ¡Weapons Storage Weapons cleaning 3 SWAT Sar Looters ¡Equipment Storage SWAT Vehicle Storage SWAT- CNU Planning / Staging CNU Equipment Storage _ _ -_. Subtotal Net Sq. ft.:; 400 120 65 80 80 825 1600 1225 120 100 130 3125 480 450 930 500 210 450 80 80 25 110 120 100 80 80 1995 290 350 40 1505 546 223 100 -146 80 -103 -35 80 80 1514 138 134 119 100 1905 370 318 688 310 137 374 104 10 30 88 89 88 92 1322 86 1,225 -18 -34 -39 30 1,220 110 132 242 190 73 78 -24 70 -5 22 120 100 -12 80 673 290 508- 40 907 2.5 1 [(2) workstations plus 1 back up / overflow station. Raised access flooring. Copier. Ipaper form storage, storage cabinets. Radio charging. Needs lighting control. IShift Supervisor workstation at window. Muttiple monitors. Secure, BR glass and walls. Also discharge window. Connection to Lobby and adjacent to Shift Commander. Include with communication positions Overlooks Dispatch area but accessible Separate toilets preferred, if practical. I'Law books, storage ¡Small kitchenette. "Confim if this is required or if all use main breakroom. 35 35 25 14 I(30-35) Occupants, Desk layout with instructor's podium and A. EOC layout. Movable partition to subdivide room for use as Combat Training Room. "Includes ¡police training prop storage. Sometimes press conferences held in this space -35' x 35' Hexagonal layout. Dark with adjustable lighting. Provide observation posi for trainer. Fixed position to avaid recalibration. Not Reg'd. To be done in the Main Training Room. Gym matts. Hand to hand combat training •J Accommodate EOC Layout. 223-0226-290d patrol orice in ministration (5) Private offices - (1) May be in the Shift commander's Station, to be reviewed. -Open work area with (4) workstations, - (1) May be in the Shift commander's ¡Station, to be reviewed 1------------------- (13) Per shift - (16) Per overnight shift. Doubles as Back-up Command Center. Multimedia capabilities, monitors, white board, with writing surfaces. Mail/emai! (2) separate rooms - 9x12'+/. jHC Accessible. Victim and 3-4 family members (Open work area with (4) Workstations. Space for up to 6 people (victim & Family Imembers). Equip counter, Copier, shredder, forms storage cabinets. IKey Cabinet, Taser, Defib., etc.... -Adjacent to Roll Call Sign-cut, and mailboxes. Adjacent to Roll Call I(2) HC Accessible rooms. "Confirm these required if locker rooms near by. 19 bicycles on wall racks. Adjacent to officer entry/exit and Roll Call Located near officer entry. 8'x12'+/- *Need list of stored weapons and ammo Adjustable Shelving of steel modular shelving. -Adjustable Shelving of steel modular shelving. Tin Aux. Direct exhaust wall vent. Workbench/counter with shelving. Weapons discharge chamber. H4930° wide x 21 deep x 6'height height + x x H Hdrawer gear lockers SWAT vehicle is 28-6* f long. 36x16 storage bay Sized for (10) officers. Table & Chairs -Shelving for up to (8) pelican bags _-______- 10.0 BOOKING VEHICLE OPERATIONS Vehicle Sally Port Transfer Bay Vehide Supply Storage Secure Storage. BOOKING PROCESSING AREA Processing Area/ Temp. Holding -Strip Search Room Intoxilyzer Room Detainee toilet / shower (Decon) IDetainee property lockers Custodial Altomey Client Room NOEENARLAA Subtotal Net Sq. fLi 120 BOOKING HOLDING AREA Male Cells Female Cells [Padded Cell (MH) Subtotal Net Sq. F.: 1 13.0 VEHICLE INVESTIGATION/EVIDENCE BAY icle Investigation/Evidence Bay Subtotal Net Sa. L 1 14.0 Chime Scene Tech Storage EVIDENCE PROCESSING__ Active Case Files Evidence Technician's Office Evidence Drying Evidence Processing Laboratory Evidence Preprocessing Room - 15.0 EVIDENCE STORAGE lEvidence Storage Temporary Evidence Storage Drug Storage Weapons Storage /Valuables Storage Found Property Holding Subtotal Net Sq. ft.: 16.0 DETECTIVE DIVISION Detective Clerical Office -Victim Sub-Waiting Area ¡Coffee Station Kitchenette Sergeant's Offices ¡Detectives' Work Space Polygraph Room Polygraph file Storage 1740 80 80- 1900 630 120 10 25 965 420 340 60 820 400 400 235 100 225 40 300 80 2340 80 200 40 40 2700 120 40 25 240 1100 80 60 269 0 268 318 68 13 399 209 149 - 558- 315 103 869 265 65 1515 2656 0 • 0 2656 - 112 131 958 93 1,471 80 11,01 312 60 70 10 50 566 211 191 60 400 400 -78 -3 (644) 40 35 15 635 (316) 80 200 40 44 109 141 -13 60 773) 580 SF Vehicle bays. (4) gun lockers Oficer decon (emergency) shower. See SWAT program for adjacent SWAT Truck bay. Off vehicle bays. Secure. Drones, Equip, etc... 1-72) Inmate processing staions with cuff bar Provide search, fingerprinting and mug shot areas. Gun lockers on police side. Includes temporary holding (6) Occupants. Poss ¡location for restrained searches. Need access space for monthly service (need photo) (combine with fingerprint/ mug photo) -Private and secure. Off of central processing, adjacent to vehicle sally port door. DWI Testing, Alcove off processing ¡Typical penal fixtures located within cells 1(12) Property lockers with (6) doubles (overiunder) Mop Sink, Cleaning Supplies. Locked and secure jHC Accessible. Attomey on-secure side. Detainee secure side.(2) Separated coaces win bass reuch 1•4.29.2025 - Only needed if Courts is not located on the same site and no! connected to the Police Station 7(4) Individual Cells 80 SF & (1) HC Cell at 100 SF Provide penal plumbing fixtures, secure passage. Area > NYS CC 1(3) Individual Cells 80 SF & (1) HC Cell at 100 SF. Standard flush in secure pass jand/or Dispatch (Short term mental health holding cell. 10 1(1) Vehicle investigation bay. (14) File Cabinets. Confirm. -Shared work area with (4) Workstalions for (3) Evidence Techs and (1) Detective. Provide entrance door off Lobby. Provide counter and window off main lobby. Need overflow spare desk. Adjacent to laboratory. Counters & cabinets [Dusting station, fuming station, setup for photo of evidence (dedicated lighting). refrigerator pass through for DNA evidence, sink, and worktable For staff - w/ pass thru lockers, including refrigerated, may be in processing laboratory. Fume Hood. Lab counters, cabinets, dbl bowi sink. Connection to Evidence Room. "Confirm If eyewash station is required. For staff w/ pass thru lockers, include refrigerated lockers. Space could be located in Processing Laboratory Metal Shelving - Review possibilty of high density storage. (4) Refrigerators & freezers storage. Work desk and PC for inventory tracking. Secure room. Access control. i 4.29.2025 - Room added per 4.29 progrem meeting IRoom within Evidence Storage (locked by digital code) Room within Evidence Storage [Room within Evidence Storage I Bicycles could be in auxiliary building 40x8: Can be in outside storage container I•Moved to section "24.0 - AUXILIARY STORAGE MAINTENANCE FACILITY •The '15.0 EVIDENCE STORAGE' sub-totel from Program 6.06.2025 was 3,380 NSF. This number double dipped the following accessory evidence support storage -Drug, Weapons, Valuables, Found Prop, & Temp Property. The new total 2,700 iNSF shown aligns with the existing Evidence Storage Area which includes the Imentioned accessory spaces. Locate at the front of the department and include waiting area -Alcove for waiting. Space for 3 seats adjacent to Admin Desk ¡Alcove off work area. Omit if break room is nearby Shared office for 2 Sats, (2) Wok Spaces at 120sf ea *2025.02.20 - (1) Office recommended - To be reviewed. IShared work area with some privacy. •Total of (10) Workstations (2 Juvenile Detectives added) 1•2025.02.20 - Portially open work area w/ cubical for privacy (optional sliding (cubical access •2025.02.20 - Privacy important, but overhearing other assists with shared learning ¡for junior staff I Acoustically isolated -Lockable file cabinet storage Suspect Interview Rooms -Audio/Video Monitoring Room Supplies/Equipment Storage Subtotal Net Sq. ft.: 160 80 80 -1985 17.0 -COMMUNITY POLICING SUITE - SRO AND JUVENILE SERVICES ----- Juvenile Lobby Entrance 120 IPublic Toitet Room 70 Clerical Common Work Space 300 ¡Advocate's Office (Future use) ISgt. Office 120 Juvenile Interview Room (Soft (family) interview Storage Subtotal Net Sq. ft:! 18.0 SCHOOL RESOURCE OFFICER (SRO) SUITE - Mental Health Office T ¡Training / Community Relations / ¡SO Workstation SRO Storage -Domestic Violence Advocate - Subtotal Net 54. FE 90 120 50 1020 150 80 120 -470 156 57 - 1508- 167 92 331 157 225 256 11 1239 23 BO 477- -47 (22) -331 150 -37 (135) -136 39 -219 120 150 80 120 470 I(2) interview rooms wi (2) cross fire cameras and automatic recording (Occupancy Isensor?) "High sound control -Tech Forensics? Locate between interview rooms. "Adjacent to Polygraph Room 1 - 120250220- Review size 1o conlim large anough. *Formerty Juvenile Suite, incorporates SRO Suite Separate entry lobby and walung area with 4 chairs, Brochures. Provide adjacent to receptionist. •Prevent adult offender interaction and sight lines °(1) HC Accessible, Malo, & Fomaie. Reviow if one unisex toNet room is acceptable. *Removed from program (Reception work station, file cabs 1(3) Open warkstations (Private, desk, 2 side chairs, file cabs. 1(1) Interview room with observation windows - Audio / Visual recording Temporary juvenile holding Needs certification by OCFS / COC [(1) Family interview room with space for (3) to (4) occupants and observation window - Audio / Video recording Provide couch, chair, poss, table Adjustable shelving. General Supply storage. *Existing NET includes Juvenal Bureau / Family Services from Mitch. Report "COMMUNITY POLICING SUITE 1 Sgi. 3 Officers 1 Mental Health Resource - I (1) SRO and (3) Community Policing workstations. Provide storage -(1) Private office, desk, 2-3 side chairs, files -10.0ISTAFE SUPPORT Male Officers Staff Locker Room ¡Male Private Changing Room Male tollets Male Wash Area Male Showers -Femalo Officers Locker Room Female Private Changing Room Female Toilets Female Wash Area (Female Showers lareakroom Quartermaster Storage Honor Guard Storage (General Storage Miscellaneous Toilets Subtotal Net Sq. ft.: 20.0 _ GYM /WELLNESS CENTER Gym / Wellness Center Subtotal Net Sq. ft.: 21.0 AZECHNOLOGY SUPPORT Tech Support Staff Office HIT/Data Room Suite Testing Burn-in Parts Bench New Equipment - Parts Storage Secunty & Head End Tech Equip. IDF Closets DatalTel Room. Subtotal Net Sa. f. 1 23.01 BUILDING SUPPORT SPACES. General Building Storage Supplies Storage Laundry I(3) Elevator 1(3) Stairs Water / Fire Protection / RPZ ¡New Mechanical I New Electrical H(4) Janitor's Closets (Generator Area Circulation Corridors Chase Space.-- Subtotal Net Sq. fl.: 1200 50 100 100 150 375 50 75 100 100 300 150 60 2810 1200 1200 180 400 100 400 400 100 150 1730 200 120 100 240 1000 250 400 200 64 1002 217 205 271 213 109 230 --- 2247 1227 1227 996 204 1200 25 470 470 470฿ 24 198 50 -117 100 -55 104 50 -138 100 (9) 70 150 60 563 -27 -27 180 400 100 -596 400 100 530 200 95 100 240 1.000 -220 -70 -270 40 [(80) 24" deep × 30" wide x 6' tall lockers (with charging and data outlets inside). integral benches. May be Tiffin Sentinel Airflow Lockers (2-6" x 2'-10" footprint with 95 drawer below) *Reduced from 2,000 NSF to 1,200 NSF. Quantity of required lockers remains the ¡same. SF reduction to be made through circulation efficiency. ¡Gender Neutral Changing Option. HC Accessible, off of locker area. Hia) Hc, (1) non-hc, (2) urinals 13-4 sinks, vanity top, mimors, near locker room entry *Reduced from 150 NSF to 100 NSF. Reduction to be made through circulation Letticiency. 1(1) HC, (3) non-he Officer showers with drying area |(25) 24" deep × 30" wide x 7' tall lockers (with charging and data outlets inside), integral benches. May be Tiffin Sentinel Airflow Lockers (2'-6" × 2'-10" footprint with 25 drawer below) ¡ Reduced from 500 NSF to 375 NSF. Quantity of required lockers remains the ¡same. SF reduction to be made through circulation officiency. ¡Gender Neutral Changing Option. HC Accessible, off of locker area 1(1) HC, (2) non-he. 13 sinks, vanity top, mirrors, near locker room entry I Reduced from 150 NSF to 100 NSF. Reduction to be made through circulation lofticiency. (1) HC, (2) non-he Officer showers with drying area, Seating for (10) min. Staff breakroom with sink, microwave, hotplate, tall refrigerator, small dishwasher, 15 ¡commercial coffee system ¡Locate near Patrol Misc. Patrol Storage PRoduced fo it from rat a duplicate pace to the Section 00°-. Supply Storage" which is 120 NSF. 14) Toilet Rooms, sized 70 SF each. Located adjacent to departments - Removed- Staf to utilize the Officer Locker Room restrooms...- _ -- 142 Existing NET Includes Woliness Facilities & Staff Facilities in Mitch. Report. Need is of eguipment Coiners? Far Depts, Stat Only 40x30 *Existing NET includes Wellness Facilities & Staff Facilities in Mitch. Roport. Shared office space with (2) workstations Coordinate layout with IT/Security may be less or more than 200 SF I Review if UPS should be Separate. Redundant back-up generators. Relay - antenna on bid. Moved from Dispatch Reviow location - Place in Parts Storage Room? Hi-Cooled Coord./Share with Comm. Equipment/Radios. 1(4) Closets sized 25 SF T increased from 160 NSF lo 200 NSF I(8 x 10) T25° × 10' ¡To support new building area and systems ITo support new building area and systems I 'Secure Fenced Outdoor Area Included in the grossing factor - See summary sheet. - nuded in the grossing factor - See summary sheet, 2574 1459 1,115 24.0 AUXILIARY STORAGE MAINTENANCE FACILITY •ALL -SPACES BELOW ARE NOT INCLUDED IN THE TOTAL NET BUILDING SQUARE FOOTAGE. Firing Range 2000 2,000 7(4) Firing lanes, Not included in building SF -Range Control Room 150 150 TAt head of Range, Not included in building SF ¡Range Storage 90 90 jAdjacent to Range, "Not included in building SF Sub-Total Net 5q. Fil 2240 2,240 Found Property Storage 320 320 All-Terrain Vehicle/Trailer Storage 500 500 Mobile Command Vehicle 800 800 [Traffic/Light Trailer Storage 180 180 ¡Tire/parts Storage 800 80D ¡Outdoor Storage Cruiser Storage Sub Total Net 3q. 11 AUXILIARY STORAGE TOTAL NET TOTAL NET SQUARE FOOTAGE: 1200 3800 6040 32719 23063 1.200- 3,800 6,040 9,656 1'40%8' Conex container, "Not included in building SF 'includes stolen bicycle storage: Could be in auxitary building 40xe: j(4) ATV/ Trailer Storage 250 SF each, "Not included in building SF l Future uso *Not included in building SF (3) Trailer Storage at 60 SF each, "Not included in building SF 1(2) Storage Rooms at 400 SF, "Not included in building SF 'Misc. outdoor storage for barricades, street signs, traffic control lights, speed trailer, Could be separate unheated storage building. *Not included in building SF 3(4) Cruiser Storage al 300 SE. Not included in building SE Not included in biding si. *Not included in building SF LaBella Project Number 2251384 Sheet NUMBER! NAME + Entrance /Public Areas. main emine vestious Security Screening/Court Entrance Court Lobby. Mating Male Public Toilet Room -Female Public Toilet Room |Gender Neutral / Family Toilet Rooml Janitor's Closet Bailiffs Storage Subtotal Not 5a. FL. 7 BOccupante: l I Court Courtroom Entry Vestibule Courtroom ¡Court Well (Judge, Clerk, Witness, (Jury, Reporter+ Litigants) jAttorney-Client Meeting Roams Police - Witness Meeting Room -Pre-Pica Queuing (Special Prosecutor Meeting Room Police - Witness Meeting Room Court Payment Lobby, Subtotal Net sq. ft. / #Occupants:1 Tiny auere Wuy Deliberation Room NET SQ.EL 320 285 600 200 200 60 60 80 1805 65 3500 160 120 150 120 4115 300 Jury Toilet Room 60 1 Subtotal Net so. L/ Occupants] _ 360 ISally Port for Police Detainee Entry -Police Control / Observation Area ¡Male Holding Female Holding [Detainee Toilet Detainee Attorney/Client Mtg. Rm. janitor's Closet 525 80 200 120 120 70 50 Town of Poughkeepsie Police Department 25.0 COURT EXIST. NET NET DIFF. SOFT SQ.ET 815 191 190 169 - 1365 2616 147 204 2967 439 - 439 51 419 107 87 30 60 34 olg 495 285 600 10 60 60 440 65 884 13 -54 120 1.148 525 29 -219 13 2 9 9 30 -30 160 2 to 3 6 21o 3 166 8 to 10 REMARKS /'Comments in blue revised per 3.25.25 meeting with Town *Existing NET SF Is data taken from the Mitchell Report - 07/08/2022 •Ar Lock Post meeting comment desire is to have simple Tobby and vestibure wih only a few seats on ¡Locale off of building entry. Provide visitor staging space for 10 people (12 sl/person), Magnetometer, [table, PD observation post for 2 officers. Localed after security screening. Adjacent to Courtroom, Hearing Room & Clerks Reception area/counter and payment counter. Waiting seats for 4-5 people + circulation and standing space for up to (30) people i(12 sliperson). Space for traffic court pre-trial plea bargain interviews to be reviewed. Dedicated for Town Court use. (2) Water closets, (1) urinal, (2) lavatories. ¡Dedicated for Town Court use. (3) Water closets, (2) lavatories. [Single occupant rocm. HC accessible. -Mop Sink, Cleaning Supply Storage, etc.... ¡Locate adjacent to Security Screening. Secure storage for jackets, vests, metal detector wands. Walk-in I Not SF is "Public" from 7/8/22 Mitchel repor 12° High raised Judges bench (Witness, Judge, Clerk), 6" High raised Court Reporter/Asst. 6'-8" deep Clerk Area, 20' deep well arca, assembly seating for (160) people. Raised Jury Box for (8) juror's + 2 ¡attemates. (8 + 2 altemate jurors). Existing Courtroom has (143) seat capacity. Court Room to provide Ispace for approximately (180) occupants included in Courtroom area. Typical NYS Town Court Layout i (2) 80 st Meeting Rooms, Locate near entry to Courtroom and Hearing Room. Space for table and 4 ¡chairs. Acoustic isolation. Provide glass in door or glass sidelight adjacent to door. "Net SF 414 ¡"Defense" from 7/8/22 Mitchell Report Inside Secure Area TOP and CRTS to reviow intermally if required ¡Inside Secure Area. *03.25.2025 - NSF increased from 120 to 150 NSF Inside Secure Area. Private waiting area for PD and witnesses off security screening /public entry and Inear courtroom entry. Located off Lobby space, Included in Entrance/Public Area ses (Part 3a minimum 200 siregd.) Used for Judge's Conferences, Jury Deliberation Room, and Employee ¡Break Room. Conference table for up to 10. Coat closet. Coffee counter and wall cabinets. Direct laccess to toet room. Direct access from Courtroom and accessible fram judges chambers. Adjacent to Pitchenette. [private. Unisex, HC Acæessible, single occupant room. Located within Jury Deliberation Room. HC to provide guantity of deles dea T-Outside - Not included in Not SF. I:4.29.2025 - Court holding area is only required If Courts is located on a soparate site than the Police I Station ¡From sallyport to Inmate holding area. Provide adequate space (6' wide corridors) for circulation of Jinmates and officers during transport to holding cells. Gun locker located outside entry. (Counter and chairs for police with view of inmate entry and holding rooms. Security control area. CCTV monitors. Control area for remote door control? Alcave off secure corridor near inmate entry. Bench for up to (6) inmates with shackle cuff bar. Secure walls and celling. Security grade lighting and HVAC diffuser/griles. No view of female holding. Bench for up to (8) inmates with shackle cuff bar. Secure walls and ceiling. Security grade lighting and ¡HVAC dittuser/grilles. No view of female holding. [Unisex single occupant room. Detention grade combi unit. Ligature resistant fixtures. HC accessible. (Private. Located adjacent to holding areas and within secure perimeter. Space for table and (4) chairs. -Acoustic isolation. Provide plass in door Mop sink, cleaning supplies, supply storage -FiNe SE is soner Hading from Trom Michel repart (Des notinatude vehicle saly port - - Judges Quarters Judges Chambers 480 422 Court Clerk Offices 400 396 ¡Work/ File/ Storage Room - Subtotal Not 3q. FE /#Occupants: 800 1680 731 - 1549 ¡Court Staff Entry 1 - 70 - -39 Assistant Clerk Open Work Space 800 967 Office Manager Supply Closet 1Break Room / Muti-Purpose Room Staff Toilets Subtotal Net sq. ft. / #Occupants: 120 100 220 140 1450 100 207 I Support Areas [File Archives IT / Data / Network Room 600 100 ¡Janitor's Closet Electrical Room -__ Mechanical Subtotal NoT 3q. .7 FOccupanT: 1250 -229 SUBTOTAL NET SQ. FT. / #OCCUPANTS: 11,460 9,748 58 131 - 31 -167 20 100 41 38 375 100 -- CRTs to provide space requirements for records storage -(2) Otices, 240 SF each. (Possible emergency exit) Space for desk with return, credenza, (1) file cabinet, (1) book shelf, (4) guest chairs (Part 34 Guidelines = 200 sf), Acoustical Control ((2) Offices supporting each judge, 200 SF each., Adjacent to each Judge, with access to file room and (Clerical Staff Work Area •Post meeting comment- Clerks need to support the open work area, so should Ibe adjacent with visual control (6) Years record storage. Verify room size. Verity if all records can be in one room Post meeting comment - nocrporate archived fies space into Town Hall. Town Hat searches more than Counts...-- Not SF Exist. Is 311 "Staff Support Courts" from 7/8/22 Mitchell Report ¡Private. Secure. Locate away from and out of view general public. HC accessible Reception and Payment Counters off Court Lobby. BR glass, secure. 4 assistant clerk work areas. 10X10 +/- cubicle/work area each. Each clerk to have 'L'-shaped desk, (2) 42" wide 3-drawer lateral files, f(1) active rolling fle. (1) paper shreder. Verify. Need access to Lobby, Courtroom, rebords root. (1) Office - Need to program space during design development phase Misc Storage & Office e Supplies. Adjustable shelving (Table and chairs for 6-8, kitchenette, sink, coffee, microwave, ref 12) Single occupancy HC Accessible toilet rooms for staff, Assumed to be included in "Courtroom Support 7/8/22 Mitchell report Redred wages oid case fies. Cour Clerks need to -Ventilated, A/C, server rack, telephone ss fies frequentiy Review size of room. --. Mop sink, cleaning supplies, supply storage Assumes existing electrical room not adequate. _. ----Assumes existing mechanical room not adequate. Net SF 258- Buiding Support Areas, from 718/22 Mitchel roport 2,622SF- Corridors Chases Walls, etc.. From 7/8/22 Mitchell report not included in subtotal 1,742 216 Dato car Docket Notes Percentage Cars/Docket Car % Notes Town of Poughkeepsie Police Station and Town Court Parking Requirements Revised 05.26.2026 Parking Needs Summary Police Patrol Vehicle Lot Furture Growth TOTAL POLICE VEHICLE PARKING Police Personal Vehciles (2 Shifts) Future Staff Expansion Police in Service Training / Outside Agencies Police Civilian Staff Police Staff Lot Police Public Visitor Lot TOTAL PARKING POLICE DEPARTMENT Court Staff Lot Court Public Lot TOTAL PARKING COURTS TOTAL PARKING POLICE & COURT 410 75 134 90 155 4/14 44 80 4/15 114 144 4/16 125 173 By 10:15 only 83 cars and progressively over the hour. 55.97% 71.11% 48.39% 55.00% 79.17% 72.25% 75 134 75 44 3507% 71.11%] 155 80 46 9) 5500% 114 125 63 53 3 56 5% 74 0 74 O to use the court parking lot 136 8 430 98 90 *Revised per court parking analysis 4.30.2026 & 5.26.202 234 4/20 63 123 4/21 45 95 4/28 36 60 4/29 66 132 51.22% 4B.42% 52.94% 50.00% 62 54 117 46.15% 78 102 196 85 48.42% 112Г 36 60 5205) *18 06 132 50100% 3A00% 59.54% -6/02 34 4531% WiS 25 83 172 49 2% 55.50% 37 321150 Town of Poughkeepsie - Police Department and Town Court Project 1 Overocker Road SCHEMATIC DESIGN Preliminary Work Plan & Tasks Revised 5/29/2026 Task Item Start Date Received Signed Agreement ontract Commencemen chematic Design Service 2/12/26 2/12/26 Project Kickoff Meeting w/ Town Survey Property Existing Data Collection Boundary Survey Tentative Drone Aerial Topo Survey & Mapping Utility Survey Topography Instrument Survey Final Boundary & Topography Survey Mapping Survey Lease Property Description Create Elks Lease Property Description & Map Building & Site Schematic Design 3D Scan Existing Building Conceptual Design Building & Site Layout Signoff Draft Building Schematic Design Draft leased parking area plan for Elks negotiations Draft Site Schematic Design Meeting w/ Town/PD & Courts Incorporate Town Comments and Revise SD Plans Revise Project Cost Estimate Complete Building Schematic Design Package Stormwater Infiltration Testing (After Snow Melt) Preliminary Stormwater Design Traffic Study Traffic Background Research & Planning Traffic Data Collection Develop Existing & Proposed Conditions Analysis Prepare and Issue Draft Traffic Report 02/12/26 02/19/26 03/09/26 03/09/26 03/16/26 03/30/26 04/22/26 03/04/26 02/12/26 03/14/26 04/13/26 04/22/26 05/07/26 04/13/26 04/13/26 02/12/26 02/19/26 02/26/26 03/26/26 SEQR Confirm SEQR Type of Action Complete Desktop Review & Site Data Collection Complete & Circulate Part 1 EAF (Regr's SD Drawings) Town Board Meeting (Lead Agency Determination) Assist Town w/ EAF Parts 2 & 3 Prepare Mailing for Coordinated Review Coordinated Agency Review (30 days) Special Town Board MTG (SEQR Neg. Declaration) Issue Negative Dec Documents to Agencies Public Circulation 02/12/26 02/23/26 03/06/26 05/06/26 05/06/26 05/13/26 06/17/26 06/23/26 | Finish Date 2/11/26 4/22/26 03/06/26 02/19/26 03/23/26 03/30/26 03/23/26 03/23/26 04/13/26 05/06/26 03/06/26 03/13/26 04/22/26 04/15/26 04/27/26 05/01/26 05/13/26 05/31/26 05/20/26 04/16/26 05/11/26 02/26/26 03/05/26 04/02/26 04/23/26 03/02/26 03/06/26 05/01/26 05/06/26 06/03/26 05/13/26 06/12/26 06/24/26 06/23/26 08/07/26 EXHIBIT P4 Phase Duration 10 wks 8.5 Wks 2 wks 13 wks 9 wks 18 wks 1 wk 45 days Project Implementation Pass Bond Resolution Public Information Meetings Permissive Referendum Period (30 Days) | Notice To Board of Elections Nov Ballot (If Needed) After Approved Referendum (Assumed Start) A/E Design Development Design Review Meeting with Commission of Design Review Meeting with Office of Court Administration (Tentative) Geotechnical Evaluation Retain Construction Manager (RFP & Award) A/E Construction Documents Relocate Town Hall / Vacate Building Bidding & Award Notice To Proceed (Construction Start) Construction Substantial Completion 06/17/26 08/03/26 08/03/26 08/03/26 08/03/26 08/03/26 08/03/26 05/03/27 05/03/27 30 Days 6/17/26 May / June 7/17/26 08/03/26 11/03/28 11/09/26 08/31/26 08/31/26 08/28/26 09/14/26 03/01/27 03/01/27 04/26/27 11/03/28 14 wks 4 WKS 6 wks 16 wks 8 wks 78 wks RESOLUTION 9:2 - # OF 2026 RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH COMPUTER SYSTEMS INTEGRATORS, INC. A/K/A ACTURE SOLUTIONS, INC. FOR STAFF AUGMENTATION WHEREAS, the Town has a need for information technology staff augmentation services to support Town operations, systems, and related technology needs; and WHEREAS, Computer Systems Integrators, Inc. a/k/a Acture Solutions, Inc. has the necessary experience, qualifications, and personnel to provide such staffing augmentation services; and WHEREAS, the Town Board has reviewed the proposed Quotation and Statement of Work with Computer Systems Integrators, Inc. a/k/a Acture Solutions, Inc. and finds that entering into an Agreement is in the best interests of the Town; now therefore BE IT RESOLVED, that the Town Board hereby authorizes the Supervisor to execute a Statement of Work Agreement with Computer Systems Integrators, Inc. a/k/a Acture Solutions, Inc., in substantially the form reviewed by the Town Board, together with such minor modifications as may be approved by the Supervisor, Town Attorney, or other appropriate Town official; and BE IT FURTHER RESOLVED, that the Supervisor, Town Attorney, and such other appropriate Town officers, officials, and employees are hereby authorized and directed to take all actions and execute any documents necessary or appropriate to carry out the intent and purpose of this Resolution. Dated: September 2, 2026 Moved: Barbara Laird Seconded: Greg Freman Motion passes/ fails: Ayes _ Nays _ ES/mem 1-8/27/2026 m- 9/2/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards G:Imllegal\r\2026\SeprlSept 2\CSI.docx absent Acture Acture Solutions, Inc. 453 New Karner Road Albany, NY 12205 (518) 377-4057 Prepared For: Minal Patel Town Of Poughkeepsie 1 Overocker Road Poughkeepsie, 12603 Phone: Fax: Terms: Ship via: (845) 485-3620 N/A ID # Item CSI-GSA-ARS Description Sta ff Augmentation 3 days per week as per Statement of Work 12 months Please contact me if I can be of further assistance. Please forward Purchase Order to: [email protected] Qty 1 Quotation Staff Augmentation 29764351 Date 07/28/26 Quote # CSIQ9165 Sales Representative: Lisa MacDougall Account Manager 845-897-9480 x3215 [email protected] Unit Price $52,000.00 Ext. Price $52,000.00 Sub Total Sales Tax Shipping Total $52,000.00 $0.00 $0.00 $52,000.00 The services prices on this quotation are quoted per GSA Federal Supply Service Price List Schedule for Information Technology Services; Federal Supply Group 70; SIN 541515 :IT Professional Services; Class D399; Contract Number: GS-35F-0549Y. The above quoted rate includes the Industrial Funding Fee (IFF) of .75%. All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change. This Quote is subject to Acture Solutions' standard commercial terms and conditions that are set forth in Acture Solutions' Master Services Agreement (MSSA) and the terms of any Statement of Work (SOW) attached hereto. Acceptance of this Quote constitutes unequivocal acceptance of the MSSA and SOW terms. By accepting this Quote, you also attest that you have had the opportunity to review such terms, ask any questions you may have, and that you accept all terms and conditions contained therein. The full text of Acture Solutions' standard commercial terms and conditions are located here: https://acturesolutions.com/wp-content/uploads/2025/01/Master-Support-Services-Agreement-Acture-Solutions.pdf. Acture Solutions does not accept or permit any Client modifications to this Quote. Any modification of this Quote including the addition or removal of any terms, items, quantities, etc. are rejected and shall be null and void and without any effect. All amounts due to Acture Solutions are due and payable upon receipt Page 1 of 1 CONFIDENTIAL 1 of 1 Acture Solutions STATEMENT OF WORK Staff Augmentation Services Client Name: Town of Poughkeepsie Client Address: 1 Overocker Road, Poughkeepsie, NY 12603 Client Contact: Minal Patel Phone: 845.485.3600 Email: [email protected] Acture Solutions Support Contact Phone: (518) 377-4057 Email: [email protected] sOW #: 29764351 SOW Date: 07.28.2026 Quote #: CSIQ9165 FTE Count: 0.6 FTE Effective Date: August 15, 2026 Expiration Date: August 14, 2027 Pricing Reference: Compensation and billing terms are govered by the accompanying Quote issued by Acture Solutions, Inc., incorporated herein by reference Integrity Bias to Action OUR CORE VALUES Customer Service Ownership The Pursuit of Greatness Matters Secure & Stress-Free Technology acturesolutions.com | (518) 377-4057 | [email protected] Acture Solutions 1. Overview This Statement of Work ("SOW") is entered into by and between the Town of Poughkeepsie ("Town"), located at 1 Overocker Road, Poughkeepsie, NY 12603, and Acture Solutions, Inc. ("Acture"), located at 453 New Karner Road, Albany, New York 12205. Acture Solutions will provide a 0.6 full-time equivalent (FTE) Level | Helpdesk Technician, on- site at Town facilities, to support day-to-day information technology and end-user support needs for the term of this agreement. Compensation and billing terms are governed exclusively by the accompanying Quote issued by Acture Solutions, Inc., which is incorporated into this SOW by reference. 2. Term Start Date August 15, 2026 End Date August 14, 2027 Renewal By mutual written agreement 3. FTE Capacity Definition For this engagement, 0.6 FTE is defined as 24 hours per week of allocated capacity, inclusive of approved paid leave (vacation/PTO and sick time) and recognized holidays. The FTE commitment reflects the standard paid schedule of the assigned resource, not a guarantee of 40 productive or on-site hours every week. Standard Leave - No Automatic Backfill Routine, approved absences — including vacation/PTO, sick days, and recognized holidays — are considered part of the 0.6 FTE allocation and do not trigger automatic backfill or coverage. Work will be coordinated with the Town to re-prioritize, reschedule, or defer tasks as needed. Extended Absence Coverage Interim support and/or a substitute resource will be provided only in the event of an Extended Absence, defined as five (5) or more consecutive business days of unavailability. Coverage will be based on resource availability and may not be every day. Holidays will follow the Town of Poughkeepsie's official holiday calendar. When the Town facility is closed or observes a holiday, the assigned resource will observe the same holiday unless the parties expressly agree otherwise in writing. Notification & Continuity Acture will notify the Town point of contact as soon as practicable of any absence and will provide a status update on in-progress work and any expected service impacts. Acture Solutions! Staff Augmentation Services Page 2 of 6 Acture Sotutions 4. Staffing Plan Acture Solutions will provide the following 0.6 FTE of on-site technical resource. Work direction is shared: Acture manages personnel performance, scheduling, and HR; the Town directs day- to-day tasks and priorities. Role Level | Helpdesk Technician Total FTE 0.6 0.6 Work Location / Direction On-site | Acture-managed / Town-directed 5. Role Description & Responsibilities The following table defines the primary responsibilities for the assigned role. All personnel are subject to applicable background check and confidentiality requirements. Role Primary Responsibilities Level I Helpdesk Technician • Provide first-contact technical support for Town staff across all departments and locations • Log, track, and resolve support tickets in the Town's ticketing system • Perform routine hardware troubleshooting, peripheral setup, and device swap-outs • Support end-user devices including desktops, laptops, printers, and mobile devices • Assist with account management, password resets, and access provisioning • Support network connectivity troubleshooting at the desktop/workstation level • Escalate complex issues to Acture's second and third level support team • Maintain accurate inventory records for Town-owned technology assets • Assist with onboarding new employees and technology orientation 6. Scope of Services 6.1 In Scope • On-site end-user technical support for Town staff across all departments • Hardware troubleshooting, peripheral setup, and device management • Account management, access provisioning, and password administration • Desktop-level network connectivity support Acture Solutions | Staff Augmentation Services Page 3 of 6 Acture solutions • Technology asset inventory maintenance • New employee onboarding and technology orientation • Technology project support (as negotiated per project) 6.2 Out of Scope • Capital hardware procurement (quoted and billed separately) • Third-party software licensing costs • Construction, low-voltage cabling, or physical infrastructure installation • Services outside the Town of Poughkeepsie geographic footprint unless separately agreed in writing • Any services not described herein, which require a written amendment to this SOW 7. Work Schedule & Availability On-site personnel will follow the Town of Poughkeepsie's standard work schedule and official holiday calendar. The Town will provide suitable facility access, network connectivity, and workspace for the assigned resource. All absences beyond the standard schedule are subject to the FTE capacity definition in Section 3. Any extended absence will be handled per the Extended Absence Coverage provisions defined therein. 8. Governance & Escalation Role Acture Engagement Lead Town Point of Contact Change Request Process Detail Assigned Technology Operations Manager Statignated Town representative to be confimed at ergagement All scope changes require written agreement between the Town and Acture prior to implementation 9. Assumptions, Dependencies & Exclusions Town Responsibilities • Provide the assigned resource with suitable on-site workspace, network access, and equipment necessary to perform duties • Designate a Town point of contact authorized to direct daily work priorities Acture Solutions | Staff Augmentation Services Page 4 of 6 Acture Sclutions • Provide advance notice of any facilities access restrictions, planned outages, or scheduling conflicts • Provide signed time sheets for on-site personnel no later than Monday of the following week Acture Responsibilities • Ensure the assigned resource has completed required background checks prior to on-site placement • Provide backfill coverage at no additional cost in the event of an Extended Absence as defined in Section 3 • Notify the Town point of contact promptly of any absence or service disruption General Exclusions • This SOW does not establish an employer/employee relationship between the Town and Acture personnel • Acture retains sole discretion over personnel management, HR decisions, benefits, and compensation • The Town shall not solicit or hire the assigned Acture resource through competing firms for 24 months following termination of this SOW 10. Special Provisions All on-site personnel are subject to applicable confidentiality and non-disclosure requirements. Any sensitive municipal data, systems access, or personally identifiable information accessed in the performance of services under this SOW shall be treated as strictly confidential and shall not be disclosed to any third party without written consent from the Town. This SOW shall be construed in accordance with the laws of the State of New York. Any disputes arising under this SOW shall be resolved in a court of competent juridiction within the State of New York. 11. Master Support Services Agreement This Statement of Work is subject to all terms and conditions contained in the Master Support Services Agreement ("MSA") between Acture Solutions, Inc. and the Town. In the event of any conflict between this SOW and the MSA, the terms of the MSA shall control. The Master Support Services Agreement is available. at: https://acturesolutions.com/wp-content/uploads/2025/01/Master-Support-Services-Agreement-Acture- Solutions.pdf By executing this SOW, the Town acknowledges that it has reviewed and agrees to be bound by the terms and conditions of the Master Support Services Agreement. Acture Solutions | Staif Augmentation Services Page 5 of 6 (Acture Solutions IN WITNESS WHEREOF, Acture Solutions and the Town of Poughkeepsie hereto have agreed to the content and terms contained in this Statement of Work and agree that it is accurate and complete with respect to the subject matter contained therein. Acture Solutions, Inc. Name: Aaron Kingery Title: Director of IT, Al & Automation Signature: Client Name: Title: Signature: Date: Date: Acture Solutions | Staff Augmentation Services Page 6 of 6 RESOLUTION 9:2 - #9_ OF 2026 RESOLUTION AUTHORIZING THE EXECUTION OF AN AMENDED LETTER OF UNDERSTANDING WITH SCENIC HUDSON RELATING TO THE PURCHASE OF +90 ACRES TO BE USED FOR PASSIVE RECREATION WHEREAS, by Resolution 8:6 - #12 of 2025, the Town Board of the Town of Poughkeepsie authorized the execution of a Letter of Understanding with Scenic Hudson relating to the purchase of +90.05 acres of vacant land from International Business Machines Corporation (IBM) in the Town of Poughkeepsie for passive recreation use; and WHEREAS, the transaction has been delayed while the parties await results of DEC groundwater screening, so the parties wish to execute an Amended Letter of Understanding between Scenic Hudson and the Town of Poughkeepsie to create an alternate option for closing the transaction on the required timeline, now therefore BE IT RESOLVED, that the Town Supervisor or her designee are authorized to execute the Amended Letter of Understanding, in substantially the form annexed. Dated: Septemon 2, 2026 Moved: Shantha Tangian sombed. reg Freeman Motion passes/ fails: Ayes _Nays ES/mem t-8/26/2026 m- 9/2/2026 PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards AYE NAY ABSTAIN absent G:Imllegal\12026\Sept\Sept 2 Scenic Hudson Amended LOU.docx SCENIC HUDSON • ORG 119 Amended NICHEDSON SE PARKER AVE attachment POUGHKEEPSIE NY 12503 | 845 -73 4440 To: Rebecca Edwards, Town of Poughkeepsie Supervisor From: The Scenic Hudson Land Trust, Inc. Date: August 19, 2026 Re: Contract dated July 28, 2025 (as amended) between IBM Corporation, as seller and Town of Poughkeepsie, as purchaser (collectively the "Contract"), for real property located on Rivercrest Road, Town of Poughkeepsie, New York, commonly referred to as the IBM North 100 Property and bearing tax parcel number: 6060-02-820769 (the "Property") Dear Supervisor Edwards: The Scenic Hudson Land Trust, Inc. ("Scenic Hudson") is pleased to deliver this Amended Letter of Understanding which supplements and amends our August 7, 2025 Letter of Understanding ("2025 LOU") pursuant to which Scenic Hudson committed to contribute matching funds towards the Town's purchase of the above referenced Property ("Amended LOU"). This Amended LOU is necessitated by a pending DEC assessment of the former construction debris landfill on the Property (the "Landfill") for the potential presence of PFAS/PFOS, as part of the statewide DEC inactive landfill program. Because of the delay, Scenic Hudson recognizes that the Town may not be in a position to accept title to the Property within the timeframe required by the Contract and the terms of Scenic Hudson's contributory funding. Accordingly, the Town and Scenic Hudson would like the option for the Town to assignthe Town's interest in the Contract to Scenic Hudson based on the terms and conditions set forth below. Our mutual understanding and intentions related to the Property are as follows: 1) Subject to approval of their respective governing boards, the Town may assign, and Scenic Hudson may accept, all of the Town's rights and responsibilities under the Contract. 2) Scenic Hudson intends to negotiate certain amendments to the Contract with IBM. The Town will cooperate with Scenic Hudson's negotiations and acknowledges that SCENIC HUDSON •ORG SCENIC HUDSON. INC 52 PARKER AVE POUGHKEEPSIE. NY 12503 845 473 4440 Scenic Hudson's ability to accept the assignment is subject to execution of an amended Contract, satisfactory to Scenic Hudson in its sole discretion. 3) Following assignment of the Contract, Scenic Hudson will complete any remaining due diligence and close at its sole expense. 4) The Town will cooperate with Scenic Hudson to ensure it has sufficient information to decide if it will proceed to closing on or before the Final Confirmation Date set forth in the Contract, as amended, and the terms of Scenic Hudson's contributory funding. 5) In addition to completing due diligence on the environmental condition of the site, Scenic Hudson and the Town desire to enter into a Bona Fide Prospective Purchaser Agreement, or similar agreement, in the form of a Consent Decree with New York State Department of Environmental Conservation ("DEC"). The Consent Decree is intended to provide both Scenic Hudson and the Town protection against liability to or prosecution by DEC for conditions relating to the Landfill. 6) The Town will cooperate with Scenic Hudson's negotiations with DEC and any other entities or agencies that are necessary or advisable to address the environmental conditions on the Property in order to facilitate completion of the transaction. 7) Upon assignment, Scenic Hudson will assume all rights and responsibilities of the purchaser, including the obligation to pay the purchase price, and will reimburse the Town for the $110,000 Contract down payment. 8) After assignment, Scenic Hudson shall decide in its sole discretion whether or not to elect to close on the purchase, based on its own due diligence findings, satisfaction of legal and funding requirements, and the willingness of the Town to accept re-conveyance of the Property at a future date as set forth below. 9) The Town previously applied for Federal and State grants to assist with its purchase of the Property; said grants will be terminated by the Town upon assignment of the Contract, but shall remain intact for potential reimbursement to Scenic Hudson if the Contract is not assigned and the Town is able to close within the above- described deadlines with its own and Scenic Hudson funds. 10) Scenic Hudson has reimbursed or will reimburse the Town for all eligible reimbursable transaction expenses pursuant to the 2025 LOU. 11) The Town acknowledges that, due to the restructuring of the transaction, upon assignment of the Contract, Scenic Hudson will be relieved of any duty to pay the Scenic Hudson Match, as set forth in the 2025 LOU. SCENIC HUDSON • ORG VEI POUCHKEEPSIE 1260 12) The Town agrees to maintain and manage the Property during Scenic Hudson's potential interim ownership to ensure at minimum site security and integrity. The Town acknowledges that Scenic Hudson does not otherwise intend to develop or open the Property for use as a park. 13) Scenic Hudson acknowledges that the Town may choose to apply for grants, allocate funding, and develop the Property as parkland for passive recreation during Scenic Hudson's potential ownership. Scenic Hudson will not be obligated to be party to any such applications except to sign consents required by the owner of the property, in its discretion. 14) Subject to approval of its board of directors, Scenic Hudson intends to re-convey the Property to the Town for $100,000—consistent with the Town's anticipated out- of-pocket payment under the 2025 LOU-under the following conditions: a. Receipt of a fully executed Consent Decree with DEC; b. Satisfactory test results showing no unduly elevated presence of PFAS / PFOS; c. Resolution of any outstanding DEC or other agency violations in connection with the landfill cap. 15) The Town intends to purchase the Property from Scenic Hudson if offered on the terms set forth above at the earliest practicable date, subject to adoption of a resolution authorizing the purchase. 16) Following transfer of title to the Town the Town will: a. dedicate the Property as a public park for passive recreation; and b. acknowledge Scenic Hudson's role in purchasing and conserving the land and creating the park in its signage, promotional materials and general park information, subject to any publicity restrictions contained in the Contract. 17) Scenic Hudson and the Town may publicize the transaction, subject to advance review by the other and subject to the terms of the Contract. 18) In the event of a conflict between this Amended LOU and the 2025 LOU, this Amended LOU shall control. SCENIC HUDSON •ORG SCENICHUDSONINC 58 PARKER AVE ROUGHHEEPSIE NY 12801 | 045473 4440 With the signatures below, the parties agree to the terms of this Amended Letter of Understanding. AGREED AND ACCEPTED: Town of Poughkeepsie: By: By: Rebecca Edwards Supervisor Seth McKee Executive Director By: Emily Hague Director of Land Conservation and Easement Stewardship RESOLUTION 9:2 - # 10_ OF 2026 RESOLUTION AUTHORIZING THE EXECUTION OF A DRIVEWAY, IMPROVEMENT, AND MAINTENANCE AGREEMENT AND LICENSE BETWEEN THE TOWN OF POUGHKEEPSIE AND GHADA HADDAD AND FIRAS HADDAD FOR PROPERTY AT 55 SCENIC DRIVE, POUGHKEEPSIE, NEW YORK WHEREAS, Ghada Haddad and Firas Haddad, 55 Scenic Drive, Poughkeepsie, New York, have an existing paved driveway, paver driveway apron, two (2) stone pillars, one of which contains a mailbox, retaining walls, and hardscaping and landscaping affecting a Town right-of-way, or other property under the jurisdiction or control of the Town; and WHEREAS, the existing paved driveway, paver driveway apron, two (2) stone pillars, one of which contains a mailbox, retaining walls, and hardscaping and landscaping are to be governed by a Driveway, Improvement, and Maintenance Agreement and License between the Town of Poughkeepsie and Ghada Haddad and Firas Haddad, which agreement sets forth the parties' respective rights, obligations, maintenance responsibilities, indemnification requirements, and other terms and conditions relating to the improvements; and WHEREAS, the Town Board has reviewed the proposed agreement and license and finds that execution of the same is in the best interests of the Town, provided that all approvals, insurance, permits, filing requirements, and other conditions required by the Town Attorney, Town Engineer, Superintendent of Highways, and/or other appropriate Town officials are satisfied; and WHEREAS, the Town Board desires to authorize the Supervisor, Town Attorney, and such other Town officials as may be necessary to execute and deliver the agreement and license, and to take any related actions necessary to effectuate the purposes of this resolution, now therefore BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie hereby authorizes the Town Supervisor to execute the Driveway, Improvement, and Maintenance Agreement and License between the Town of Poughkeepsie and Ghada Haddad and Firas Haddad, in substantially the form reviewed by the Town Board, together with such non- material changes as may be approved by the Town Attorney; and BE IT FURTHER RESOLVED, that the Town Supervisor, Town Attorney, Town Clerk, Town Engineer, Superintendent of Highways, and any other appropriate Town officers, employees, or representatives are hereby authorized and directed to take all actions necessary or appropriate to carry out the intent and purposes of this resolution, including the execution, delivery, recording, filing, and administration of the agreement and license as may be required. Motion passes/ fails: Ayes G:Imllegal\r|2026\Sept\Sept 2\55Scenic.docx Dared: Septemben 2,0026 Moved: EmilyWatsor seconded: Inn Shenshir 6 Nays LH/mem t-8/27/2026 m- 9/2/2026 AYE NAX ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT, Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards absent G: \mllegal\r\2026\Sept\Sept 2\55Scenic.docx DRIVEWAY, IMPROVEMENT, AND MAINTENANCE AGREEMENT AND LICENSE THIS AGREEMENT AND LICENSE (the "Agreement"), made as of the day of → 2026, by and between GHADA HADDAD AND FIRAS HADDAD, owners and residents of 55 Scenic Drive, Town of Poughkeepsie, New York, 12603 ("Haddad"), and the TOWN OF POUGHKEEPSIE, a New York municipal corporation, with offices at Town Hall, One (1) Overocker Road, Town of Poughkeepsie, New York, 12603 (the "Town"). WHEREAS, Haddad is the current fee owner of the premises located at 55 Scenic Drive, Poughkeepsie, New York, 12603, Tax Grid #134689-6160-04-765019-0000, as more particularly described on Exhibit 1 attached hereto (the "Premises"); and WHEREAS, the northern property line of the Premises abuts the Town's right-of-way for Scenic Drive ("Scenic"); and WHEREAS, the existing paved driveway, paver driveway apron, two (2) stone pillars, one of which contains a mailbox, retaining walls, and hardscaping and landscaping for the Premises extends several feet into the Town's right-of-way for Scenic (the "Improvements"); and WHEREAS, Haddad received Conditional Lot Line Change and Major Land Contour Permit approval from the Planning Board of the Town of Poughkeepsie per the Decision Letter dated July 17, 2026, annexed hereto as Exhibit 3, for the set of plans entitled "Land Contour Permit Plan Set" prepared by Hudson Land Design Professional Engineering P.C., dated April 24, 2026, last revised July 18, 2026, consisting of two (2) Sheets, and any subsequent plans as may hereinafter be approved or required by the Town Planning Board or the Planning Department (together the "MCPA") to permit certain existing residential accessory improvements at the Premises, including a paver patio, retaining walls, landscaping and the Improvements; and WHEREAS, the MCPA includes provisions to accommodate the Improvements' extension into the Town's right-of-way on Scenic, as more particularly described on MILCPA Sheet XC-1, annexed hereto as Exhibit 2; and WHEREAS, the Town and Haddad desire to enter this Agreement to provide: (a) a non- exclusive appurtenant license, revocable on 180 days' notice from the Town, permitting Haddad and its successors in title to maintain, repair, and replace the Improvements; and (b) requiring Haddad to maintain, repair and replace the Improvements; and NOW THEREFORE, incompliance with the terms of the MCPA, Haddad and the Town agree as follows: 1. The Town, pursuant to Town Law § 64(7), hereby grants and conveys to Haddad and its successors in title, subject to the consent endorsed hereon by the Highway Superintendent, a non-exclusive appurtenant license, revocable on 180 days' notice from the Town, to maintain, repair and replace the Improvements from time to time as required. 2. Haddad agrees that it shall, at its sole expense, maintain (including but not limited to ice and snow removal) the Improvements, and will repair and replace them as needed to maintain them in good and safe order and repair, all in a good and workmanlike manner 4923-0894-8671.v1 that will not impair road safety, acceptable to the Town Engineer, and in accordance with all requirements of law and the Town Code. 3. Notwithstanding the foregoing, the Town shall always maintain the right, but not the obligation, to enter, maintain, repair, remove, and replace as necessary the Improvements on the Scenic right-of-way upon Haddad's failure to do so upon fourteen (14) days' notice to Haddad, unless the work is required because of an imminent threat to public health or safety, in which case no notice shall be required, and to have the Town Comptroller affix the expenses thereof as a lien against the premises if not paid within twenty (20) days of invoice. 4. Any changes to the plans approved by the Planning Board, or deviations from the MICPA, shall terminate this license agreement. None of the Improvements shall be altered, abandoned, modified, or discontinued without the prior written approval of the Town of Poughkeepsie Planning Board. 5. Haddad and the Town shall execute and deliver such other documents, if any, as may be reasonably necessary to allow this Agreement to be recorded in the Office of the Dutchess County Clerk. 6. This Agreement shall be governed by and construed in accordance with the laws of the State of New York. 7. The Town of Poughkeepsie, its successors or assigns, shall have the right to use Scenic Drive for any legitimate public purpose provided it does not unreasonably interfere with the use by the licensee. 8. This Agreement shall run with the land and be binding upon and inure to the benefit of the Town and Haddad and its successors in title 9. This Agreement may not be amended or modified except by a written instrument signed by Haddad and the Town. 10. Any notice required or permitted to be given pursuant to this Agreement will be in writing and delivered personally or sent by registered or certified mail, return receipt requested, to the parties at their respective business addresses first set forth above. Any party may change the address to which notice will be sent by providing notice to the other in the manner provided in this paragraph. 11. This Agreement may be executed in any number of counterparts, each of which taken together will constitute one in the same Agreement. 12. Haddad will indemnify, defend and hold harmless the Town of Poughkeepsie, its officers, employees, contractors and agents from all loss, cost, claims, expense and suits, including reasonable attorney's fees, arising from Haddad's breach of this Agreement, and any of Haddad's negligence, intentional acts, and violations of applicable laws, rules and regulations occurring during the performance of the foregoing throughout the term of this Agreement. [Signature Pages to Follow] 2 4923-0894-8671.v1 IN WITNESS WHEREOF, Haddad and the Town have executed this Agreement as of the date set forth above. For HADDAD By:_ Name: Date: STATE OF NEW YORK ) ) SS.: COUNTY OF DUTCHESS ) day of in the year 2026 before me, the undersigned, a Notary Public in and for said state, personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that they executed the same in their capacity, and that by their signature on the instrument, the individual, or person upon behalf of which the individual acted, executed the instrument. 3 4923-0894-8671.vl For TOWN OF POUGHKEEPSIE By: Date: Rebecca Edwards, Supervisor Consented to by: Mike Simon, Highway Superintendent STATE OF NEW YORK ) SS.: COUNTY OF DUTCHESS ) On the day of in the year 2026 before me, the undersigned, a Notary Public in and for said state, personally appeared → personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that they executed the same in their capacity, and that by their signature on the instrument, the individual, or person upon behalf of which the individual acted, executed the instrument. Record and Return to: Legal Department Town of Poughkeepsie 1 Overocker Road Poughkeepsie, NY 12603 With a Copy to: Cuddy + Feder LLP 445 Hamilton Avenue, 14" FI. White Plains, NY 10601 Attn: Taylor Palmer, Esq. 4 4923-0894-8671.v1 Exhibit 1 Schedule A Description All that tract or parcel of land situate in the Town of Poughkeepsie, County of Dutchess, and the State of New York, known and designated as Lot No. 42, in Block "P," as shown on a map entitled "Map No. 3, Section "A,' Hagan Farms," filed in the Dutchess County Clerk's Office on 7/28/1961 as Map No. 2980, bounded and described as follows: Beginning at a point in the Southerly line of Scenic Drive, said point being the Northeasterly corner of Lot No. 43, in Block "P," as shown on the said map; thence along the said Southerly line of Scenic Drive South 77-30-00 East 110.00 feet to a point; thence along the Westerly line of Lot No. 41, in Block "P," as shown on the said map, South 12-30-00 West 150.00 feet to a point; thence along the Northerly line of Lot No. 53, in Block "P," as shown on the said map, North 77-30-00 West 110.00 feet to a point; thence along the Easterly line of the said Lot No. 34, in Block "p" North 12-30-00 East 150.00 feet to the point or place of beginning. Containing 0.38 of an acre of land Subject to and together with the existing casements and rights-of-way of record, if any. 5 4923-0894-8671.v1 Seeric Drive Exhibit 2 6 TOWN GE ORCA APE ALVE MOURN NEVETING 173 GRAPHE SONE 14 PROVESSIONAL SNCIEEREN 1S CARES EIISTING COKDITIONS « REMOVALS PLAN HADDAD RESICE. CB 057 0/20/2337 IcT ID 8180-0L-362013 = 1 0 4 4923-0894-8671.v1 = 40 = ME: 18199 0S 18 VIN 177% 01 ICH •" мі тостом " or we man. en the is sentent to Hak u As on sis the 4923-0894-8671.v1 Exhibit 3 Town of Poughkeepsie Planning Department 1 Overocker Road Poughkeepsie, NY 12603 845-485-3657 Phone July 17, 2026 Sent via email: [email protected] Ghada & Firas Haddad 55 Scenic Drive Poughkeepsie, NY 12603 Raymond & Coleen Kellogg 7 Spur Way Poughkeepsie, NY 12603 RE: 55 SCENIC DRIVE LOT LINE REVISION AND LAND CONTOUR PERMIT 7 Spur Way and 55 Scenic Drive Grid # 6160-04-765019 and 6160-04-769003, respectively Dear Mr. and Mrs. Haddad & Mr. and Mrs. Kellogg: This letter is to inform you of the action taken by the Town of Poughkeepsie Planning Board at a meeting held on July 16, 2026, at which time you requested a SEQR Review, Lot Line Revision and Major Land Contour Permit review for a proposed conveyance of 0.200-acre from 7 Spur Way to 55 Scenic Drive, and for retaining walls and hardscaping at 55 Scenic Drive. R-20 (Residential Single-Family 20,000 SF) Zoning District; +0.38 acre and 10.83 acre; Unlisted Action; Ghada and Firas Haddad, and Raymond and Coleen Kellogg, Applicants and Owners. A motion was made to open the public hearing. Moved: Seconded: Carried: Carl Whitehead Nicole Germati 5-0 A motion was made to close the public hearing. Moved: Seconded: Carried: Carl Whitchead Nicole Germati 5-0 Moved Seconded: Carried: Nicole Gemmati Rocco Romeo 5-0 www.towunofpoughkeepsie.com Page 1 of 2 8 4923-0894-8671.v1 4923-0894-8671, v. 1 Town of Poughkeepsie Planning Department 55 Scenic Drive LLR and Land Contour Permit Decision Letter July 17, 2026 A motion was made that the Planning Board grant conditional lot line revision approval, required to be filed with the Dutchess County Clerk on or before Friday, November 13, 2026, and that the Planning Board grant major land contour permit approval, both approvals subject to the following: Respond to comments of the Planning Board and those received from Town departments and Agencies, said responses to be reviewed by the Planning Department as to adequacy and completeness, including but not limited to the following: 1. Town Planning Department comments dated July 10, 2026 (this document). 2. Town Engineering Department comments dated July 6, 2026 3. Town Zoning Department comments dated June 29, 2026 4. Town Water Department comments dated June 29, 2026 5. Town Sewer Department comments dated June 24, 2026 б. Town Building Department comments dated July 1, 2026 7. Town Highway Department comments dated June 23, 2026 8. Arlington Fire District comments dated June 24, 2026 9. Planning Board comments. Moved: Seconded: Carried: Nicole Gemmati Rocco Romeo 5-0 NOTE TO THE APPLICANT: In responding to the comments of the Planning Board, Planning Department Very truly yours, Cart Whitehead Carl Whitehead Planning Board Chairman PRESENT: Cheiman Whitehe so Member Gemmati Member Mesweer Member Romer Member Sicken ABSENT: Member Fanelli Member Levasseur Member Siegin Al CWirlp cc: Lisa Cobb, Esq., The Law Offices of Lisa M. Cobb, Planning Board Attorney, via email Taylor Palmer, Cuddy + Feder, LLP, via email www.townofboushkeepsie.com 9 Page 2 of2 4923-0894-8671.v1 RESOLUTION 9:2 -#_|_ OF 2026 RESOLUTION AUTHORIZING EXECUTION OF A STORMWATER MANAGEMENT FACILITY INSPECTION AND MAINTENANCE EASEMENT AND AGREEMENT REGARDING THE IBM QUANTUM FACILITY PROJECT BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby authorize the Supervisor to sign a Stormwater Management Facility Inspection and Maintenance Easement and Agreement and any supporting recording documents in regard to the IBM Quantum Facility project located at 2455 South Road, Poughkeepsie, New York, in substantially the form attached; and BE IT FURTHER RESOLVED, that such acceptance and authorization by the Town Board of the Town of Poughkeepsie is subject to the approval of all final documents by the Town Attorney, Planning Board Attorney, Town Engineer and the Director of Municipal Development for the Town of Poughkeepsie. Motion passes/ fails: Ayes Dated September 2, 0006 Moved: Ann Shershin Seconded: Greg Freeman 6 Nays _ ES/mem 1-8/26/2026 m- 9/2/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards absent. G:\mllegal\ 12026\Sept\Sept 2\BMStormwater.docx STORMWATER MANAGEMENT FACILITY INSPECTION AND MAINTENANCE EASEMENT AND AGREEMENT THIS EASEMENT and AGREEMENT is made this ___. day of , 2026, by and between International Business Machines Corporation, a New York corporation having an office at 1 North Castle Drive, Armonk, New York 10504 ("Owner"), and the Town of Poughkeepsie, a New York municipal corporation having an office at Town Hall, One Overocker Road, Poughkeepsie, New York 12603 ("Town"). WITNESSETH: WHEREAS, Owner is the current fee owner of certain premises located in the Town of and beepsie, County nt be 560-04-8400, an ask, have paniculares legally described ir Schedule A, attached hereto and made a part hereof (the "Premises"); and WHEREAS, conditional final site plan approval has been granted by the Town of Poughkeepsie Planning Board by resolution dated August 20, 2026, for the set of site plans entitled "IBM Quantum Facility," prepared by Jacobs Engineering Group, Inc. ("Jacobs"), dated July 27, 2026, consisting of 80 sheets, which sheets are listed in Schedule B hereto, as the same may hereafter be amended with Town approval (hereinafter the "Site Plan"), that would allow site redevelopment for the construction of four (4) new buildings primarily built on the =169,050 square foot footprint of two (2) demolished buildings and in an unused parking lot and would include: one (1) +233,700 square foot quantum facility building with a ‡45,000 square foot mezzanine, two (2) utility buildings comprising 16,000 square feet, and one (1) =18,000 square foot generator building. Construction also includes ‡60,529 square feet of improvements to an existing building, bringing the new construction total to ‡372,958 square feet. Overall, the project would increase the footprint of buildings on the IBM campus by 198,650 square feet, together with additional project improvements including those relating to parking, drive aisles, utilities, landscaping, and lighting (the construction of which in accordance with the aforementioned plans hereinafter being referred to as the "Project"); and WHEREAS, as a condition of site plan approval, stormwater management facilities (the "Facility") are required in accordance with the Town's Code in effect as of the date of this Agreement (the "Code"); and WHEREAS, also as a condition of such approval, the Town, through its Planning Board, and the Code further require Owner to grant this Easement and execute this Agreement, and to record the same in the Office of the Dutchess County Clerk, NOW THEREFORE, for valuable consideration received, including the granting of the approval referenced above, Owner and the Town hereby agree as follows: 1. The introductory "Whereas" paragraphs of this Agreement shall be deemed incorporated as if set forth herein. 1 of 8 2. Owner does hereby grant and release unto the Town, its successors and assigns, an easement and right of way over, across and through the Premises for the express purposes set forth herein. 3. Owner does hereby grant unto the Town, its successors and assigns forever (but the Town shall have no obligation), the right to enter upon the Premises in order to access the Facility at reasonable times and in a reasonable manner upon reasonable advance written notice for periodio inspection by the Town to ensure that the Facility is maintained in proper working condition to meet design standards and any other provisions as may be set by the Planning Board or required by the Code in effect as of the date of this Easement and as amended hereafter and all applicable New York State Department of Environmental Conservation ("NYSDEC") regulations, standards and guidelines. The Town shall use reasonable efforts to minimize interference with the use of or access to the Premises by the Owner. 4. Owner shall be bound to the construction and maintenance provisions contained in the approved Stormwater Pollution Prevention Plan ("SWPPP") for the Project, prepared by Jacobs, dated July 27, 2026 and as depicted in the approved Project plans for the Facility as listed in Schedule B annexed to this Agreement, and as more specifically shown on Sheets C1.00.01 - C1.00.04 thereof, and any subsequent plans as may be hereinafter approved or required by the Town of Poughkeepsie Planning Board, and by all applicable NYSDEC and Empire State Chapter of the Soil and Water Conservation Society regulations, standards and guidelines. 5. Owner shall construct, maintain, clean, repair, replace and continue the stormwater control measures for the Facility as contained in the SWPPP and depicted on the project plans listed in Schedule B as necessary to ensure performance of the measures to design specifications, in accordance with all applicable NYSDEC and Empire State Chapter of the Soil and Water Conservation Society regulations, standards and guidelines. 6. Owner shall be responsible for all expenses related to the installation and maintenance of the stormwater control measures for the Facility. 7. Owner shall provide for the periodic inspection of the stormwater control measures for the Facility, as follows: Level 1 inspections shall be performed annually in accordance with the NYSDEC Maintenance Guidance for Stormwater Management Practices dated March 31, 2017, or dated as such Guidance may be amended thereafter. Level 1 inspection reports should be submitted to the Town by May Ist of each year. Level 2 inspections shall be conducted at least once every 5 years, or more frequently as may be reasonably required based upon the results of the Level 1 inspections, and shall be performed by a professional engineer licensed by the State of New York (the "Inspecting Engineer"). The Inspecting Engineer shall prepare and submit to the Town Engineer, within 30 days of the inspection, but no later than May Ist of the year in which it is conducted, a written report of the findings, including recommendations for those actions necessary for the continuation of the stormwater control measures for the Facility. 8. The Town is authorized to undertake such steps as are reasonably necessary for the preservation, continuation or maintenance of the Facility for the Premises in the event that the Owner, or the current owner, has failed to construct or maintain the stormwater control measures 2 of 8 in accordance with the project plan for the Facility or applicable regulations, standards and guidelines, or has failed to undertake corrective action specified by the Town's engineer, and/or his or her duly authorized deputy, agent or representative. However, before taking any corrective action, the Town shall give the Owner written notice of the nature of any existing defects, and a demand to complete, perform, and correct the action, and if the Owner fails within thirty (30) days from the date of the notice and demand to commence corrective action, the Town may take necessary corrective action. The time required to provide written notice shall not be required in the event the Town Engineer certifies in writing that an emergency condition exists, or turbid water is running off the Premises, each of which requires corrective action to be undertaken immediately, and the Owner hereby waives any and all objections thereto. Any corrective action undertaken by the Town shall be performed in a good and workmanlike manner and the Town shall promptly repair any damage to the Premises outside the stormwater control measures caused by the Town's activities. 9. The Town will enter upon the Premises at its sole risk and hazard, and release the Facility Owner, its employees, agents, and contractors (the "Released Parties"), from any claims relating to the condition of the Premises, whether arising from the Town's entry upon and/or use of the Premises or otherwise. To the extent permitted by applicable law, the Town agrees to indemnify Owner from and against liability incurred by Owner to the extent resulting from the negligence or willful misconduct of the Town or its employees, agents or contractors) in the exercise of the rights herein granted to the Town in this Easement and Agreement. 10. This Easement and Agreement shall not confer upon the Town any duty or obligation to fix or maintain the Facility. Further, the Town's acceptance of any rights pursuant to this Easement and Agreement shall not be deemed as the acceptance of any duty or obligation to fix or maintain the Facility. 11. Owner shall not authorize, undertake or permit alteration, abandonment, modification or discontinuation of any of the Facility's stormwater control measures except in accordance with prior written approval of the Town. 12. Owner shall promptly undertake necessary maintenance, repairs and replacement of the Facility's stormwater control measures at the direction of the Town Engineer or in accordance with the recommendations of the inspecting engineer. 13. If ever the Town Engineer determines that the Facility owner has failed to construct or maintain the Facility's stormwater control measures in accordance with the project plan or has failed to undertake corrective action within 30 days of receiving notice from the Town or the Inspecting Engineer as specified herein, the Town is authorized to undertake such steps as reasonably necessary for the preservation, continuation or maintenance of the Facility's stormwater control measures, as set forth in Section 8 hereof. The Owner shall reimburse the Town upon demand, within thirty (30) days of receipt of such demand for all reasonable out-of-pocket costs and expenses incurred in undertaking any such corrective action including reasonable attorney's fees. If the Town is not reimbursed within the prescribed time, the Town is authorized to affix the expenses thereof as a lien against the Premises, and the Owner consents to the collection of the same in the same fashion as other municipal taxes. 3 of 8 14. Owner shall indemnify and hold harmless the Town, its officers, employees, agents and contractors from any and all loss, cost, suits and claims by third parties for negligence, intentional torts, breach of contract, or violation of any code, law, statute or regulation (collectively, "Claims") arising from the acts or omissions of Owner and/or its officers, employees, agents, and contractors in the performance of this Agreement, including reasonable attorneys' fees and disbursements, but specifically therefrom excluding any Claims that arise out of or relate to the negligence or intentional acts of the Town or its officers, employees, agents, and/or contractors. Owner further agrees to provide defense and defend any Claims or causes of action of any kind or character directly or indirectly arising out of this Agreement at its sole expense and agrees to bear all other reasonable costs and expenses relating thereto, but specifically excluding any Claims or costs that arise out of or relate to the negligence or intentional acts of the Town or its officers, employees, agents, and/or contractors. 15. Owner hereby covenants that it is seized of the Premises in fee simple and has good right to convey this Easement and enter into this Agreement; that the signatory below has the authority to bind Owner and by signing intends to do so; that it shall do nothing in or on the Premises which would prevent, impede or disturb the full use and intended purpose of this Easement by the Town, and that it shall execute and deliver any further documents reasonably necessary to assure the Easement and rights granted herein to the Town. 16. This Agreement may not be amended or modified except by a written instrument signed by all of the parties hereto, or their successors 17. This Easement and Agreement shall be deemed a covenant running with the lands affected hereby, shall inure to the benefit of the Town, its successors and assigns, and shall be binding upon Owner, all subsequent owners, and their successors and assigns. 18. This Agreement shall be recorded in the office of the County Clerk, County of Dutchess and indexed against the Premises. 4 of 8 IN WITNESS WHEREOF, the Owner and the Town have executed this Agreement as of the date first herein above set forth. TOWN OF POUGHKEEPSIE INTERNATIONAL BUSINESS MACHINES CORPORATION By: By: Rebecca Edwards, Supervisor Seth Wasserman Head of Real Estate US NY/Northeast ACKNOWLEDGMENTS STATE OF NEW YORK ) ) SS.: COUNTY OF DUTCHESS On this day of , 202_, before me personally came Rebecca Edwards, known to me or proved on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument, and acknowledged to me that she executed the same in her capacity, and that by her signature on the instrument, the individual(s), person(s) or corporation or entity on whose behalf the individual acted, executed the instrument. Notary Public STATE OF NEW YORK COUNTY OF DUTCHESS ) ) ss.: ) On this day of known to me or proved on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument, and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual(s), person(s) or corporation or entity on whose behalf the individual acted, executed the instrument. Notary Public RECORD AND RETURN TO: James E. Nelson, Esq. Attorney for the Town of Poughkeepsie Town of Poughkeepsie Legal Department Town Hall 1 Overocker Road Poughkeepsie, New York 12603 5 of 8 SCHEDULE A LEGAL DESCRIPTION OF PREMISES [to be attached] 6 of 8 SCHEDULE B LIST OF SITE PLAN SHEETS SHEET NAME SHEET # 0 G0.0 G1.0 TS-1 TS-2 TS-3 G1.1 G1.2 G1.3 G1.4 G1.5 G1.6 G1.7 G1.8 G1.9 C01.2 C01.3 C02.1 C02.2 C02.3 C03.1 C032 C03.3 C04.1 C04.2 C04.3 C05.1 C05.2 C05.3 C08.1 C08.2 C08 3 C08.4 C09.1 C09.2 L1.0 L2.0 L2.1 L2.2 L3.0 COVER SHEET ZONING COMPLIANCE TABLE OVERALL EXISTING SITE PLAN TOPOGRAPHIC AND UTILITY SURVEY TOPOGRAPHIC AND UTILITY SURVEY TOPOGRAPHIC AND UTILITY SURVEY EXISTING SITE PLAN OVERALL, LIMIT OF WORK ROOF PLAN PROPOSED PARKING LAYOUT ON--SITE TRAFFIC FLOW FIREFIGHTING FACADES AND ACCESS DIAGRAM VISUAL, ACOUSTIC AND TRAFFIC IMPACT LOCATIONS SITE CONSTRUCTION LOGISTICS SITE UTILITIES GENERAL NOTES AND LEGENDS JURISDICTIONAL NOTES ¡EXISTING CONDITIONS/ DEMOLITION PLAN 1 EXISTING CONDITIONS/ DEMOLITION PLAN 2 EXISTING CONDITIONS/ DEMOLITION PLAN 3 SITE PLAN 1 SITE PLAN 2 SITE PLAN 3 GRADING AND DRAINAGE PLAN 1 GRADING AND DRAINAGE PLAN 2 GRADING AND DRAINAGE PLAN 3 UTILITY PLAN 1 [UTILITY PLAN 2 UTILITY PLAN 3 SOIL EROSION AND SEDIMENT CONTROL PLAN 1 SOIL EROSION AND SEDIMENT CONTROL PLAN 2 SOIL EROSION AND SEDIMENT CONTROI. PLAN 3 SOIL EROSION AND SEDIMENT CONTROL DETAILS CONSTRUCTION DETAILS CONSTRUCTION DETAILS LANDSCAPE AND HARDSCAPE PLAN LANDSCAPE AND HARDSCAPE PLAN LANDSCAPE AND HARDSCAPE PLAN LANDSCAPE AND HARDSCAPE PLAN LANDSCAPE AND HARDSCAPE DETAILS 7 of 8 SHEET * L4.0 L4.1 A1.0 A1.1 A1.2 A2.0 A2 1 A2 2 A3.0 A4.0 AL1.0 AL2.0 AL2.1 AG1.0 AG2.0 AG3.0 AP1.0 AP2 0 AP2.1 AP2.2 AP2 3 AP2 4 AP2 5 AP2.6 AP2.7 AP2 8 AP2.9 AP2 10 AV1.0 AV1.1 AV2.0 AV2.1 AV3.0 AV3 1 AV32 AV3.3 AV34 AV3.5 AV3.6 AS1.0 SHEET NAME TREE PRESERVATION PLAN TREE PRESERVATION PLAN GROUND FLOOR PLAN MEZZANINE FLOOR PLAN ROOF PLAN RENDERINGS I RENDERINGS II TRENDERINGS III BUILDING ELEVATIONS (BUILDING SECTIONS İ SITE LIGHTING SITE LIGHTING CUTSHEETS SITE LIGHTING CUTSHEETS SIGNAGE PLAN BUILDING SIGNAGE INSITU RENDERS PROJECT SIGN FAMILY PHOTO SIMULATION PHOTO SIMULATION - VIEWPOINT 1 PHOTO SIMULATION - VIEWPOINT 2 PHOTO SIMULATION • VIEWPOINT 3 ¡PHOTO SIMULATION - VIEWPOINT A PHOTO SIMULATION - VIEWPOINT 5 ¡PHOTO SIMULATION • VIEWPOINT 6 PHOTO SIMULATION • VIEWPOINT 7 PHOTO SIMULATION - VIEWPOINT 7 PHOTO SIMULATION - VIEWPOINT 9 PHOTO SIMULATION - VIEWPOINT 10 PHOTO SIMULATION - VIEWPOINT 11 VISUAL IMPACT ASSESSMENT VISUAL IMPACT ASSESSMENT SENSITIVE AREAS SENSITIVE AREAS SENSITIVE AREAS. VIEWSHED ANALYSIS 1 SENSITIVE AREAS- VIEWSHED ANALYSIS 2 SENSITIVE AREAS- VIEWSHED ANALYSIS 3 SENSITIVE AREAS- VIEWSHED ANALYSIS 4 SENSITIVE AREAS. VIEWSHED ANALYSIS 5 SENSITIVE AREAS- VIEWSHED ANALYSIS 6 SENSITIVE AREAS- VIEWSHED ANALYSIS 7 /ACOUSTIC IMPACT STUDY 8 of 8 RESOLUTION 9:2# /2 OF 2026 AUTHORIZE SUPERVISOR TO EXECUTE A STREET LIGHTING AUTHORITY ORDER FOR A STREET LIGHT AT 8 STYVESTANDT DRIVE BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby authorize the Supervisor to execute Central Hudson Gas & Electric Corporation Street Lighting Authority Order for the installation of an LED Cobrahead streetlight on Pole #P64539 near 8 Styvestandt Drive. Dated: Septembn 2, 0026 Moved: LebecCaEdwardo Seconded: Ann Shenshin Motion passes/ fails: Ayes Nays ES/mem t-8/27/2026 m- 9/2/2026 AYE, NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards absent G:Imllegal\r\2026\Sept\Sept 2\Streetlight Styvestandt.docx STREET LIGHTING AUTHORITY ORDER MUNICIPAL NAME AND ADDRESS Town of Poughkeepsie 1 Overrocker Rd Poughkeepsie, NY 12603 People. Power. Possibilities, Central Hudson A FORTIS COMPANY Order #: Acct #: Date: 21001783634 August 25, 2026 To Central Hudson Gas & Electric Corporation - 284 South Road, Poughkeepsie, NY 12601: You are hereby authorized to make changes specified below to the street lighting service for the lighting district with a resolution duly adopted as provided by law by the council/board of the at a meeting held on as follows: Town of Poughkeepsie Town of Poughkeepsie ACTION TYPE SIZE OF LAMP POLE # RATE LOCATION DATE COMPLETE INSTALL LED COBRA 2900 P64539 A 8 Styvestandt Dr B B NOTES: : Install 25W LED Cobrahead on streetlight pole P64539 RATE A: COMPANY OWNED AND MAINTAINED; ANNUAL OR SEASONAL SERVICE RATE B: CUSTOMER OWNED AND COMPANY MAINTAINED RATE C: CUSTOMER OWNED AND MAINTAINED THESE CHANGES ARE SUBJECT TO THE TERMS OF THE EXISTING STREET LIGHTING SERVICE CLASSIFICATIONS. RATES DO NOT INCLUDE THE COST OF ELECTRICITY. MUNICIPALITY: Town of Poughkeepsie SIGN: DATE: TITLE: w.O.#: DATE COMPLETE: EMPLOYEE: Prepared By: Jen Cannella - Associate District Manager - Central Hudson RESOLUTION 9:2 - # L3 OF 2026 RESOLUTION SETTLING A WATER AND SEWER BILLING DISPUTE FOR 70C OVEROCKER ROAD WHEREAS, there are two billing accounts associated with a single water service at 70C Overocker Road, W334466602 and W334466600; and WHEREAS, the system experienced water leaks in 2025 and 2026, and administrative issues contributed to delays in identifying and addressing the leaks eading to account balances of $178,305.60 and $122,166.00 for the two accounts; anc WHEREAS, the system serves three parcels, and the property owners are working to develop an agreement for shared management of the system going forward; and WHEREAS, the Town Board has considered the information and recommendations provided by the Attorney to the Town and finds that it is appropriate to reduce the balances due; now therefore BE IT RESOLVED, that the Town Supervisor is authorized to accept a settlement amount of $124,869.00 as payment in full for the current balances on accounts W334466602 and W334466600, which payment may be made in quarterly installments over eight quarters; and BE IT FURTHER RESOLVED, that if the following conditions are met, the balance due will not be relevied onto the property tax bill: 1. An agreement is executed for the repayment plan; 2. The first payment is received by September 15, 2026; 3. The property owners agree in writing to enter a joint water system maintenance agreement. Dated: September 2,2026 Moved: Greg Freman Seconded: Ann Shershin Motion passes/ fails: Ayes_ 6 _Nays _ 0 ES/mem t-9/2/2026 m-9/2/2026 G:Imllegal\r\2026\SeptSept 2\70COverocker.docx PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT, Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards AYE, NAY ABSTAN absent 2 LEGAL DEPARTMENT Town of Poughkeepsie ONE OVEROCKER ROAD POUGHKEEPSIE, N.Y. 12603 (845) 485-3633 FAX (845) 486-7878 TO: FROM: RE: DATE: Emily Svenson, Attorney to the Town Water Billing for 70C Overocker Road September 1, 2026 The Water and Legal Departments have been working to address a significant water and sewer billing issue at 70C Overocker Road. I write to transmit the customer's request and the Legal Department's recommendation to resolve the matter. The accounts at issue are the following: • W334466602 - account balance $178,305.60 (including late fees) • W334466600 - account balance $122,166.00 (including late fees) Both accounts are associated with a single service at 70C Overocker belonging to Acumen Fine Art Logistics, Inc. The service line splits and serves two other properties in addition to Acumen's facility. The system experienced leaks in 2025 and 2026, and administrative issues contributed to delays in identifying and addressing the leaks, leading to the large account balances. Acumen has submitted a request to reduce the total due for the two accounts to $73,588.75. Their rationale is in the emails attached as Exhibit A. We are recommending a reduction to $124,869.00 based on three adjustments: 1. Waive the June 2025 and September 2025 invoices for W334466602, which were not addressed to Acumen. 2. Reduce charges by 50% for the quarters when leaks occurred. This recommendation reflects the administrative issues that delayed response, as well as the lack of sewer flow from the leaked water. 3. Waive late fees. Exhibit B is a spreadsheet showing the charges, Acumen's request, and our recommendation. Acumen and the other property owners sharing the system are agreeable to the reduced amount and would like to repay through a payment plan. The Town will also follow up to make sure the parties enter an agreement for future physical and administrative management of the shared water system. EXHIBIT A 9/1/26, 6:36 PM Inbox - Emily Svenson - Outlook Outlook Re: 70 Overocker Water Billing From Levi Phelps <[email protected]> Date Fri 8/21/2026 5:11 PM To Emily Svenson <[email protected]> Cc [email protected] <[email protected]>; Tonya Speed <[email protected]>; Tom Colgan <[email protected]>; Jamie Forehand <[email protected]>; Seth Hernandez <[email protected]>; Mary McAliney <[email protected]>; Susan Cardinale <[email protected]>; Todd Miller <[email protected]>; Ron Kossar <[email protected]>; fabio ravasi <[email protected]>; natalie ravasi <[email protected]> Emily, I should have read further down in my unread emails before responding. Everyone got back to me today. We would like to offer the following It is our general position that the infrastructure is our responsibility, but the intervening months of delays and the associated expenses resulted from the town's failure to keep a clear record showing that these three properties shared a single meter. The engineer who worked on Acumen's building back in 2018/2019 under the previous owner brought this to the town's attention at that time, however the town did not require it to be filed or recorded in any way before issuing a COO so neither Acumen nor Fitness Showrooms who have bought properties since then were made aware of or discovered this situation during their purchase process prior to this incident. We are currently working on finalizing the infrastructure agreement and recording the situation correctly for future property owners. Based on the records we have, we deduced that leaks began at the following times. First Leak At the end of the first quarter of 2025, Acumen received a bill for $18,300 on the 8" line. Second quarter of 2025: Fitness Showrooms received a bill of $93,400 for the second quarter of 2025 for the 2" pit. Acumen called the town about this and never heard back, but the city claims they came and discovered a leak around April 15. We believe that the town was also in conversation with Fitness Showrooms the owner of the property next to ours who was being assigned the other invoice generated by the meter on Acumen's property. The town and Fitness Showrooms discovered a leak at the meter, and Fitness showrooms then repaired a leak on the meter on Acumen's property because the town held them responsible for the repair at that time. This invoice was addressed to Fitness Showrooms and included a line item showing a previous standing balance of $72,996 that registered as previously due, though the prior invoice did not show that amount. The $72,996 was waived, but the billable amount of $93,400 remained. This followed several months during which Fitness Showrooms had billing errors assigned to the 2" line they had to resolve with the town. We do not feel confident that the billing on this line is reliably accurate and believe it should be waived completely. https://outlook.cloud.microsoft/mail/id/AAkALgAAAAAAHYQDEapmEc2byACqAC%2FEWg0A%2B3ofnL%2Fo80225bVePrV8jQAB0g0mWAAA 1/10 9/1/26, 6:36 PM Inbox - Emily Svenson - Outlook The leak on the 8" line was repaired sometime after it was billed to us and physically brought to the attention of Fitness Showrooms. We believe it is fair to pay the full cost of the 8" leak ($18,300) plus 25% to account for the repair time that would have been incurred if we were aware of the situation, as well as to off set any leaking that may have actually happened on the 2" line. For the first leak we offer: $22,875.00 For the second leak the first noticeable jump happened at the end of the second quarter of 2026 2" line showed a billable amount of $28,215 8" line showed a billable amount of $23,6477 Total:51,862 Again allowing for 25% repair time if we proper records had been required by the town and we were prepared to correct the that brings the estimated total to $64,827 The town had offered a 50% reduction for the fact that the sewer drainage was not impacted by leak because the flow did not pass through the sewer. We would like to request that offer based on teh 25% increase over the total initial leak for an offer of $32,413.75 Total Offer both events : $55,288.75 or 18,429.58 per company. Please let me know if this is all you need or if there is a formal process required to submit the offer. Thanks, Levi On Fri, Aug 21, 2026 at 4:11 PM Levi Phelps < [email protected]> wrote: Emily, I have proposed and deal to the owners and I am waiting to hear back. If i don't hear back i will submit the offer unilaterally this weekend. Thanks, Levi Levi Phelps 718.626.0628 Acumen International, Inc. acumeninternationalinc.com New York / Maspeth NY, 11378 / [email protected] Los Angeles / Vernon CA, 90058 / [email protected] Miami / North Miami Beach, FL 33162 / [email protected] Overocker / Poughkeepsie NY, 12603/[email protected] hitps://outiook.cloud.microsoft/mail/id/AAkALgAAAAAAHYQDEapmEс2byACqAC%2FEWg0A%2В3ofnL%2Fo80225bVePrV8jQAB0g0mWAAA 2/10 9/1/26, 6:36 PM Inbox - Emily Svenson - Outlook On Fri, Aug 21, 2026 at 3:58 PM Emily Svenson <[email protected]> wrote: Acumen team, I am writing to follow up on our meeting of August 6. Thank you for including Abilities First and Fitness Showrooms in the meeting. I am copying Kelly Martinez from Abilities First but do not have an email address for Fitness Showrooms. We ask that you kindly forward this email to them. We were pleased to hear that the property owners are working out an agreement for future management of your shared water system. Please let us know if the Town can provide any information. We are left with the issue of the unpaid water bills. As far as 1 am aware, the Town has not received a payment for water service at 70 Overocker Road since March 2025. By July 2025, at the latest, Acumen was aware of a leak in the system. In August 2025, the Town met with Jamie Forehand and explained that there are two billing accounts associated with a single meter on Acumen's property. The Town offered to postpone relevy of the outstanding water fees onto the tax bill to allow Acumen time to research and settle the matter. A year has now passed, and the 2026 relevy is approaching. When we met on August 6, we offered Acumen the opportunity to submit a request to reduce the summer 2025 billing. We have not received such a request. The deadline to submit a request for the Town Board's consideration at its September 2 meeting is Wednesday, August 25. If no request is received, 1 expect the Water Department will relevy the outstanding fees. Emily Svenson Emily Svenson Gordon & Svenson LLP Attorney to the Town Town of Poughkeepsie 1 Overocker Road Poughkeepsie, NY 12603 (845) 485-3633 (Town Hall) (845) 470-2027 (Law Office) - - — https://outlook.cloud.microsoft/mail/id/AAkALgAAAAAAHYQDEapmEc2byACqAC%2FEWg0A%2B3ofnL%2Fo80225bVePrV8jQAB0g0mWAAA 3/10 EXHIBIT B Water/Sewer Quarter Charge Note 2" account (W334466602) Mar 25 paid by Fitness Jun 25 93,426.00 billed Fitness not Acumen void Sep 25 11,592.00 void Dec 25 15,744.00 void Mar 26 21,498.00 Jun 26 19,836.00 void 8" account (W334466600) Mar 25 18,300.00 Jun 25 21,090.00 Sep 25 Dec 25 9,390.00 Mar 26 12,240.00 void void void Jun 26 25,650.00 24,390.00 TOTAL with late fee $ 273,156.00 $ 300,471.60 Acumen Request Legal Dept Recommendation Reason 19,354.75 18,300.00 |$ 11,544.00 24,390.00 73,588.75 $ waive-bill not sent to Acumen waive-billing address changed mid-quarter 15,744.00 10,749.00 750% reduction during leak 19,836.00 9,150.00 |50% reduction during leak 10,545.00 50% reduction during leak 9,390.00 12,240.00 12,825.00 | 50% reduction during leak 24,390.00 124,869.00 (waive late fees) RESOLUTION 9:2 + 14 OF 2026 RESOLUTION GIVING CONSENT FOR THE PLANNING BOARD TO BE THE LEAD AGENCY FOR THE ADAMS FAIRACRE FARMS PROJECT BE IT RESOLVED, the Town Board of the Town of Poughkeepsie does hereby consent to the Town of Poughkeepsie Planning Board acting as SEQR Lead Agency (Notice of Intent paper work in its entirety can be found in the Town Clerk's Office) for the project known as Adams Fairacre Farms - Renovation and Expansion dated August 21, 2026. Dated: September 2, 2026 Moved: parbara carre Seconded: Shantha Thangah Motion passes/ fails: Ayes 6 _ Nays _ ES/mem t-8/28/2026 m- 9/2/2026 PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilvoman Waistn PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershir PRESENT/ABSENT Supervisor Edwards AYE NAY ABSTAIN V absent. G:Imllegal\r2026\Sept\Sept 2\Lead Agency-Adams.docx 1#14) Town of Poughkeepsie Planning Department 1 Overocker Road Poughkeepsie, NY 12603 845-485-3657 Phone August 21, 2026 SEQR LEAD AGENCY NOTICE OF INTENT BY THE TOWN OF POUGHKEEPSIE PLANNING BOARD for ADAMS FAIRACRE FARMS - RENOVATION AND EXPANSION On August 20, 2026 the Town of Poughkeepsie Planning Board declared its intent to be Lead Agency for a coordinated review of an unlisted action and directed the Planning Department to circulate notice of its intent to all involved and interested agencies according to 6NYCRR Part 617, State Environmental Quality Review Act, Section 617.6. Within 30 days of the date of the Planning Board's notice of intent, involved agencies must advise the Planning Board if they CONSENT or OBJECT to its designation as lead agency for the SEQR review of this action. If an involved agency does not respond within that time it will be deemed to have consented. Please also provide any information or comments regarding the proposed action that may be reasonably needed to make a determination of significance. ************************** Application(s) Received: Preliminary SEQR Classification: Site Plan Review and Architectural Review Unlisted Project Title: Project Location: Tax Parcel #: Site Size: Site Zoning: Site Plan Review, and Architectural Review 741-765 Dutchess Turnpike; 749-751 Dutchess Turnpike; 761 Dutchess Turnpike grid #s 6262-03-454036; 6261-01-448987; 6261-01-465989 † 25.95 acres; 10.57 acres; +0.96 acres Highway Business (B-H) Zoning District Project Description and site conditions: The applicant proposes the expansion of existing parking facilities, the construction of three (3) additions to the existing Adams Fairacre Farm Store, interior modifications, the construction of a signalized intersection, the removal of a non- signalized site driveway, and the removal of two (2) existing buildings. For more information, you may contact the Town of Poughkeepsie Planning Department, Monday-Friday, 8:00am- 4:00pm at (845) 485-3657 or email [email protected]. Attachments 1. Circulation List 3. Project Location Map from Parcel Access 2. Applications received: Site Plan 4. EAF Part 1 www.townofpoughkeepsie-ny.gov Town of Poughkeepsie Planning Department DUCHESS COME 1 Overocker Road Poughkeepsie, NY 12603 845-485-3657 Phone August 21, 2026 SEQR LEAD AGENCY NOTICE OF INTENT Circulation List of Involved and Interested Agencies Application Name: ADAMS FAIRACRE FARMS - RENOVATION AND EXPANSION INVOLVED AGENCIES Town of Poughkeepsie Town Board Rebecca Edwards, Supervisor One Overocker Road Poughkeepsie, NY 12603 [email protected] Town of Poughkeepsie Zoning Board of Appeals Paul Lahey, Chairman One Overocker Road Poughkeepsie, New York 12603 [email protected] NYSDOT Region 8 Jason Brenner, Regional Highway Permits & Signals Manager NYS DOT, Region 8 4 Burnett Boulevard Poughkeepsie, NY 12603 [email protected] and [email protected] U.S. Army Corp of Engineers Brian A. Orzel Senior Regulatory Project Manager, Civil Engineer NY District US Army Corps of Engineers Regulatory Division 26 Federal Plaza, Room 16-406 New York, New York 10278-0090 [email protected] INTERESTED AGENCIES Town of Poughkeepsie Highway Mike Simon, Highway Superintendent One Overocker Road Poughkeepsie, NY 12603 [email protected] www.townofpoughkeepsie-ny.g0v NYSDEC Region 3 Division of Environmental Permits 21 South Putt Corners Road New Paltz, NY 12561 [email protected] Dutchess County Behavioral & Community Health 85 Civic Center Plaza, Suite 106 Poughkeepsie, NY 12601 [email protected] NYS Office of Parks, Recreation and Historic Preservation ATTN: Olivia Holland Peebles Island State Park P.O. Box 189 Waterford, NY 12188 [email protected] LEGAL Town of Poughkeepsie Legal Emily Svenson, Town Attorney James Nelson, Esq., Town Attorney 1 Overocker Road Poughkeepsie, NY 12603 [email protected] [email protected] APPLICANT Adams Fairacre Farms - Poughkeepsie Store c/o Pat Adams 765 Dutchess Turnpike Poughkeepsie, NY 12603 ARCHITECT Tinkleman Architecture, PLLC c/o Steve Tinkleman and Robert Turner 33 Arlington Avenue Suite 8 Poughkeepsie. NY 12603 www.townofpoughkeepsie-ny.gov Town of Poughkeepsie Planning Department 1 Overocker Road Poughkeepsie, NY 12603 845-485-3657 Phone REQUEST FOR: (Check all that apply) Administrative Review Aquatic Resources Permit Approval Architectural Approval Final Subdivision Approval Land Contour Permit Approval Town of Poughkeepsie Planning Board Combined Application Form X Date of Application: July 27. 2026 Lot Line Revision Approval Pre-Application Discussion Preliminary Subdivision Approval Site Plan Approval Special Use Permit X Name of Project: Adams Fairacre Farms - Poughkeepsie Store - Renovation & Expansion Tax Map Number of all parcels: Lot #1-134689-6262-03-454036 / Lot # - 134689-6261-01-448987 / Lot #3 - 134689-6261-01465989. Street Address of all parcels: Lot #1-741-765 Dutchess Turnpike / Lot # - 749-751 Dutchess Turnpike / Lot #3 - 761 Dutchess Turnpike. Attach a copy of the current deed(s) and any easements) affecting the property. Description of Proposed Activity: The current property owner is looking to make improvements to the existing business that occupies Lot #1. This will include the expansion of the current parking facilities, the construction of three additions to the existing Adams Fairacre Farms Store, interior modifications, the addition of a signalized traffic intersection and the removal of a non-signalized entry/exit from the property and the removal of two existing buildings. Name of Applicants) Tinkelman Architecture PLLC. (Complete Part B Affidavit Attached) Name of Record Property Owners): Adams Fairacre Farms Inc. (Complete Part A Affidavit Attached) www.townofpoughkeepsie.com Contact Information: (For internal use only) Applicant(s) Name: Tinkelman Architecture, PLLC - Steve Tinkelman / Robert Turner Address: 33 Arlington Avenue - Suite 8, Poughkeepsie NY 12603 Telephone Email: [email protected]/ [email protected] Record Owner(s) Name: Patrick Adams - CEO Address: 765 Dutchess Turnpike, Poughkeepsie NY 12603 Telephone: Email: salams@ adamstarms.com Nati Engifessional Engineer: Colliers Engineering & Design Address: 400 Columbus Avenue, Suite 180E, Valhalla NY 10595 Telephone: (914)984-4707 Email: [email protected] & Cvi Engineed Land Surveyor Engineering & Surveying Properies, PC - Jay Samuelson, PE Address: 71 Clinton Street, Montgomery NY 12549 Telephone: (845) 457-7727 Email: [email protected] Name of Attorney: Address: Telephone: Email: Name of Biology/Wetland Consultant: Address: Telephone: Email: Page 2 of 12 Revised January 2026 A) For All Applications 1) Total acreage involved in application: 6.4 acres 2) Total contiguous acreage controlled by applicant/owner: 27.214 acres 3) Total number of existing structures: Eight (8) existing structures not including small storage structures or agricultural greenhouses. Type of existing structures: One & two story structures. Various types of construction 5) Total square footage of all new construction: 16,355 SF 6) Estimated value of new construction or addition: TBD 7) Type of construction or activity proposed: (Check all that apply) New Construction: Residential Commercial Institutional Expansion/Renovation: Residential Commercial Institutional Home Occupation: Change in use: Other: 8) Zoning Districts): B-H (Highway Business) 9) Does applicant intend to request any information waivers? No X Yes . If yes, please list all waivers (attach separate pages if necessary: 10) Are there agricultural and/or forestry exemptions affecting the property? No X Yes _ If yes, please list in detail (attach separate pages if necessary): 11) Have any area or use variances affecting the property been granted? No Yes _. If yes, please list in detail (attach separate pages if necessary): 1. Shall include lands owned by family members of the applicant, and any corporation(s), partnership(s), limited liability companies, or other entities or partnerships in which the applicant has an interest. Page 3 of 12 Revised January 2026 RESOLUTION 9:2 - # /S OF 2026 AMENDING TOWN CODE CHAPTER 195, ENTITLED "VEHICLES AND TRAFFIC", RELATING TO BOARDMAN ROAD BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby set the 23'd day of September, 2026 at 7:00 p.m. at the Town Hall, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, NY as and for the time, date and place of a public hearing to consider an amendment to the Town Code, Chapter 195, entitled "Vehicles and Traffic", specifically §195-48. Schedule XIII: "Parking Prohibited at all Times", $195-50. Schedule XV: "No Standing" and §195- 41. Schedule VI: "Prohibited Turns at Intersections", which amendments would be as follows: §195-48. Schedule XIII: "Parking Prohibited at all Times": ADD: Name of Street Side Location Boardman Road Both From Zack's Way to just after the entrance of the Library located at 141 Boardman Road §195-50. Schedule XV: "No Standing": ADD: Name of Street Side Location Boardman Road Both From Zack's Way to just after the entrance of the Library located at 141 Boardman Road $19511. Schedule VI: "Prohibited Turns at Intersections" Name of Street Direction of Travel Prohibited Turn Hours Boardman Road North Left All At Intersection of From just north of the entrance of 141 Boardman Road to Zack's Way AND BE IT FURTHER RESOLVED, that the Town Board of the Town of Poughkeepsie does determine that this action is a Type II Action requiring no environmental review; and BE IT FURTHER RESOLVED, that said local law, if adopted, shall become effective immediately upon filing with the Secretary of State. C: \Users\mmcaliney\AppData\Local\Microsoft\Windows\/NetCache\Content.Outlook\5416BURClamendVT-noparkingetc.docx Motion passes/ fails: Ayes Dated: Septemben 2,2026 Moved: Shantha Thangan Seconded: Greg Freeman 6 _Nays _O LH/mem t-8/25/2026 m- 9/2/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards absent C:\Userslmmcaliney\AppData\Local\Microsoft\Windows\/NetCache\Content.Outlook\5416BURClamendVT-noparkingetc.docx RESOLUTION 9:2 -#_/6_ OF 2026 RESOLUTION AUTHORIZING THE SUPERVISOR TO SIGN AN INTERMUNICIPAL AGREEMENT WITH DUTCHESS COUNTY FOR SNOW REMOVAL AND ICE CONTROL SERVICES WHEREAS, Dutchess County has requested the assistance of the Town of Poughkeepsie in providing snow removal and ice control services on certain County roads located within the Town; and WHEREAS, the Town Board finds that it is in the public interest to cooperate with Dutchess County to provide for safe and efficient travel on County roads during winter weather events; and WHEREAS, the proposed Intermunicipal Agreement for Snow Removal and Ice Control Services sets forth the terms and conditions under which the Town will provide such services to Dutchess County; now therefore BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie hereby authorizes the Town Supervisor to execute an Intermunicipal Agreement with Dutchess County for Snow Removal and Ice Control Services, in substantially the form annexed hereto, together with such minor changes as may be approved by the Town Attorney; and BE IT FURTHER RESOLVED, that the Town Supervisor, Town Attorney, Highway Superintendent, and other appropriate Town officers and employees are hereby authorized to take all actions necessary and appropriate to carry out the purposes of this Resolution and the Agreement. Motion passes/ fails: Ayes Dated: September 2,0080 Moved: milinatson. Seconded: Shantha Thangab Nays _ 0 ES/mem t-8/28/2026 m- 9/2/2026 PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards AYE NAY ABSTAIN absent G:Imllegalir\2026\Sept\Sept 2\IMA-SnowandIce.docx Intermunicipal Agreement for Snow Removal and Ice Control Services THIS AGREEMENT, bearing the date set forth on the signature page, by and between the COUNTY OF DUTCHESS, a municipal corporation having its office and place of business at 22 Market Street, Poughkeepsie, New York, 12601, hereinafter referred to as the "County," and the TOWN OF POUGHKEEPSIE, a municipal corporation within the County of Dutchess, having its office and place of business at 1 Overocker Road, Poughkeepsie, New York 12603, hereinafter referred to as the "Town." WITNESSETH WHEREAS, the County owns, operates, and maintains a highway system in the towns and villages of the County, and WHEREAS, the County Commissioner of Public Works, in his capacity as the County Superintendent of Highways has general charge and supervision of the work of constructing, improving, repairing and maintaining all County roads, and WHEREAS, County funds may be expended for the control and removal of snow and ice from County roads, and WHEREAS, the County desires to contract with the Town for the control and removal of snow and ice from County roads within the Town, and WHEREAS, the County Commissioner of Public Works may, pursuant to Dutchess County Administrative Code Article 14.01(b) and Article 33.01, and Dutchess County Charter Section 33.02, contract with the Town for snow removal and for salting or otherwise treating County roads for the purpose of removing the danger of ice and snow, and WHEREAS, the Town has appropriate snow and ice removal equipment, sufficient snow and ice control personnel and sufficient materials on hand to contract with the County for snow and ice control services, and WHEREAS, the Supervisor of the Town has been authorized to execute this Intermunicipal Agreement pursuant to the Town Board Resolution No. , (annexed hereto as Exhibit WHEREAS, the County Executive has been authorized to execute this Intermunicipal Agreement pursuant to Dutchess County Legislature's Resolution No. 2026065, (annexed hereto as Exhibit B), NOW THEREFORE, in consideration of the mutual covenants, agreements, and consideration hereinafter set forth and pursuant to Section 135-a of the New York State Highway Law, the parties hereto mutually agree that the Town will provide snow and ice control services on a portion of the County highway system within the Town and that the County will pay for and reimburse the Town for the provision of these services in the manner described herein. County F# Intermunicipal Agreement for Snow Removal and Ice Control Page 1 of 12 I: TERM OF THE AGREEMENT: The term of this Agreement shall be for a period of one (1) year beginning October 1, 2026, and expiring on September 30, 2027. II. EXTENSION: This Agreement may be extended for two (2) additional periods of one (1) year each, upon such terms and conditions as the parties may agree. III. SCOPE OF WORK: This Agreement shall include all activities necessary to control snow and ice, together with all necessary labor, equipment, and materials. The following list of Standard Activities will be routinely performed by the Town: 1. Supervision 2. Supervisory Patrolling 3. Radio watch/ Dispatch 4. Preparedness for snow and ice control 5. Plowing of snow from the roadways and shoulders, and/or the application of anti-icing or deicing materials 6. Removal of snow at intersections to improve sight distance and safety 7. Treatment of slippery spots, including 'black ice', and bridges 8. Routine benching using plow trucks. IV. SERVICES TO BE PROVIDED: The basic service elements to be provided by the Town as part of this Agreement are as follows: Snow Control Goals Perform work in accordance with Dutchess County Department of Public Works Snow & Ice Control Guidelines, dated August 20, 2026. Removal of Snow from Intersections Snow shall be cleared from intersections with County/County or County/Town roads sufficiently to provide adequate sight distance and safety (attached hereto as Exhibit C). Material Application Rate The application rate of Traction Sand or Anti-Icing/De-Icing Agents on County roads shall be based on prevailing and expected weather conditions in accordance with Dutchess County Department of Public Works Snow & Ice Control Guidelines, dated August 20, 2026. V. LEVEL OF SERVICE: reasonable passage and movement of vehicles over such highways all in accordance with terms as may be deemed by the County to be in the best interest of the public. County F# Intermunicipal Agreement for Snow Removal and Ice Control Page 2 of 12 The County roads on which the Town is to perform snow and ice control operations are attached to this agreement as Exhibit C. VI. PAYMENT: Payment will be $5,900 per mile for the period of October 1, 2026, through April 30, 2027. The payment is based on the following percentages: • 51% for materials. • 46% for labor and equipment. • 3% for inspection and supervision. • In the event that unusual weather conditions occur which cause the Town to utilize considerably more or less resources than expected to perform the work, the DPW Commissioner and the Town Supervisor agree to meet to discuss adjustments to the Payment terms of this Agreement. • The Town shall be required to receive payments electronically by submitting an authorization form to the Dutchess County Comptroller. VII. METHOD OF PAYMENT: The total due will be computed by multiplying the amount of county road miles assigned (Exhibit A) by the annual cost per mile. This total amount due will be paid in two payments. The first payment of 50% will be made on December 1, 2026. The final payment of 50% will be made by April 30, 2027. This final payment will include any adjustments that may arise during the winter season. VIII. INDEMNIFICATION: The Town agrees to the fullest extent permitted by law to defend, indemnify and hold the County and its employees harmless from any and all such losses, claims, liens, demands and causes for action, including but not limited to, judgments, penalties, interest, court costs, and legal fees incurred by the County on behalf of any party, in connection with or arising from this Agreement. The Town shall investigate, handle, respond to and defend any such claims, demands or suits at its sole expense and shall bear all other related costs and expenses even if such claims, demands, or suits are groundless, false or fraudulent. This indemnification section shall survive the expiration or termination of this Agreement. In any matter in which indemnification hereunder would violate Section 5-322.1 of the New York General Obligations Law or any other applicable legal prohibition, the foregoing provision shall not be construed to indemnify the County for damage arising out of bodily injury to persons or to property caused by or resulting from the sole negligence of Dutchess County employees. The term "employee" shall include all officers, advisory board members and/or volunteers serving the County. IX. INSURANCE REQUIREMENTS: At all times during the term of this Agreement, the Town shall maintain at its own cost the following insurance and shall provide proof thereof to the County, in the form of a Certificate of Insurance, prior to commencing work under this Agreement: County F# Intermunicipal Agreement for Snow Removal and Ice Control Page 3 of 12 1) Worker's Compensation Employer's Liability (statutory limits). In compliance with the Workers' Compensation Law of the State of New York, each Town shall provide: a. A Certificate of Insurance on an Acord Form indicating Proof of Coverage for Worker's Compensation, Employer's Liability, OR b. A New York State Workers Compensation Notice of Compliance (Form C-105, Form U-26.3, Form SI-12 or Form Sl-105.2P). c. In the event that the Town is exempt from providing coverage, it must provide a properly executed copy of the Certificate of Attestation of Exemption from NYS Workers' Compensation Board, Form CE-200. 2) Commercial General Liability a. Insurance coverage including Blank Contractual Coverage for the operation of the program under this Agreement with limits not less than $1,000,000 per Occurrence and $2,000,000 in the Aggregate. b. This insurance shall be written on an Occurrence Coverage Form and includes Bodily Injury and Property Damage Liability. c. The County must be listed as an Additional Insured. d. The Additional Insured Endorsement for the Commercial General Liability Insurance required above shall not contain any exclusion for Bodily Injury or Property Damage arising from completed operations. 3) Automobile Liability a. Insurance coverage for all owned, scheduled, hired and non-owned vehicles with a combined Single Limit of Liability of not less than $1,000,000. b. This insurance shall include coverage for Bodily Injury and Property Damage. c. The County must be listed as additional insured. 4) CERTIFICATE HOLDER AND ADDITIONAL INSURED SHALL BE NAMED AS: County of Dutchess 22 Market Street Poughkeepsie, NY 12601 5) Excess/Umbrella Liability a. With limits of not less than $5,000,000 per Occurrence with a 5,000,000 Aggregate. b. The County must be included as Additional Insured. 6) The Acord form certificate of insurance must contain the following provisions: a. The County of Dutchess must be listed as Certificate Holder and Additional Insured on the Commercial General, Umbrella/Excess and Automobile Liability Policies. County F# Intermunicipal Agreement for Snow Removal and Ice Control Page 4 of 12 County of Dutchess 22 Market Street Poughkeepsie, NY 12601 b. In addition, the Commercial General Liability Policy must include the Additional Insured Endorsement Forms cg 2037 July 2004 Edition and the cg 2010 April 2013 Edition or their equivalent. c. The Commercial General and Automobile Policies are Primary and Noncontributory. d. The Commercial General Liability, Auto Liability and Workers Compensation Policies must contain a Waiver of Subrogation in favor of the County of Dutchess. e. The Umbrella/Excess Policy is Primary and Noncontributory and must contain a Waiver of subrogation in favor of the County of Dutchess. f. If the Workers Compensation Notice of Compliance is used instead of the Acord Certificate of Insurance, the Notice of Compliance must indicate that a Waiver of Subrogation in favor of the County of Dutchess is provided. 7) All policies of insurance referred to above a. Shall be underwritten by companies authorized to do business in the State of New York with an A.M. Best Financial Strength Rating of A- or better. b. In the alternative, the policies of insurance referred to above may be underwritten by Non-Admitted Companies with an A.M. Best Financial Strength Rating of At or higher. c. In addition, every policy required above shall be Primary and Noncontributory. d. Any insurance carried by the County, its officers, or its employees shall be Excess and Noncontributory Insurance to that provided by the Town. The Town shall be solely responsible for any deductible losses under each of the policies required above. 8) Payments) to the Town may be suspended in the event the Town fails to provide the required insurance documentation in a timely manner. 9) Prior to cancellation or material change in any policy, a thirty (30) day notice shall be given to the County Attorney at the address listed below: Dutchess County Attorney County Office Building 22 Market Street Poughkeepsie, New York 12601 a. On receipt of such notice, the County shall have the option to cancel this Agreement without further expense or liability to the County, or to require the Town to replace the cancelled insurance policy or rectify any material change in the policy so that the insurance coverage required by the paragraph is maintained continuously throughout the term of this Agreement in form and substance acceptable to the County. Prior to canceling this Agreement, the Town shall be given ten (10) calendar days to cure the insurance policy. County F# Intermunicipal Agreement for Snow Removal and Ice Control Page 5 of 12 i. Failure of the Town to take out or to maintain, or the taking out or the maintenance of any required insurance, shall not relieve the Town from any liability under this Agreement nor shall the insurance requirements be construed to conflict with or to limit the obligations of the Town concerning indemnification. b. All Certificates of Insurance shall be approved by the County's Director of Risk Management or designee prior to commencement of any work under this Agreement. X. EXECUTORY: The Dutchess County fiscal year begins on January 1st and ends on December 31st of any given year. Notwithstanding anything to the contrary contained herein, it is understood and agreed that this Agreement shall be deemed executory only to the extent of the moneys available to the County for the performance of the terms hereof and that, in the event that the Dutchess County Legislature fails to appropriate the necessary funds to affect payment in any calendar year, this Agreement shall automatically cease and terminate on the last day of the year in which funds have been appropriated for said Agreement and no liability on account thereof shall be incurred by the County beyond the funds available for the performance of this Agreement. It is further understood and agreed that neither this Agreement nor any representation by any public employee or officer creates any legal or moral obligation to request, appropriate or make available moneys for the purpose of this Agreement, at the option of either of the parties. XI. COUNTERPARTS; SIGNATURES TRANSMITTED BY ELECTRONIC MEANS; ELECTRONIC SIGNATURES This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. and delivery of this Agreement by electronic means, including but not limited to facsimile, email and signature platforms such as DocuSign, shall have the same legal effect and enforceability as manually signed paper originals. The parties hereby agree that electronic signatures used in accordance with the Electronic Signatures and Records Act (ESRA), New York State Technology Law Article 3, are expressly permitted and shall be considered valid and binding. XII. ENTIRE AGREEMENT: The terms of this Agreement, including its attachments and exhibits, represent the final intent of weting sins, ecuted and an resedged by a part the terme at this ree a made one asic Agreement County F# Intermunicipal Agreement for Snow Removal and Ice Control Page 6 of 12 IN WITNESS HEREOF, the parties have executed this Agreement this , 2026. day of APPROVED AS TO FORM: ACCEPTED: COUNTY OF DUTCHESS County Attorney's Office APPROVED AS TO CONTENT: A. Gregg Pulver, Deputy County Executive ACCEPTED: TOWN OF POUGHKEEPSIE David C Whalen Acting Commissioner of Public Works Rebecca Edwards, Town Supervisor Paul Sonneberg Dir., Highway Construction & Maintenance County F# Intermunicipal Agreement for Snow Removal and Ice Control Page 7 of 12 EXHIBIT B PUBLIC WORKS RESOLUTION NO. 2026065 RE: AUTHORIZATION TO ENTER INTO INTERMUNICIPAL AGREEMENTS FOR SNOW AND ICE CONTROL SERVICES BY THE LOCAL MUNICIPALITIES Legislators POLASEK, BRENDLI, HOUSE, KAUL, LAWLER, REDL., RHODES, SHAH. TRESCA and WINSBY offer the following and move its adoption: WHEREAS, Article 6, Section 135-a of the New York State Highway Law provides authorization for the County to empower the Commissioner of Public Works to enter into agreements with various municipalities for the purpose of removing snow from County roads or for sanding or otherwise treating them for the purpose of removing the danger of snow and ice, WHEREAS, the Commissioner of Public Works, in his capacity as the County Superintendent of Highways, has determined that it is in the best interest of the County, and the safety and transportation needs of residents and users of the highways in outlying areas of the County, lo enter into agreements with various municipalities for the assistance of snow and ice removal from County roads, and WHEREAS, a copy of the proposed Intermunicipal Agreement for Snow Removal and Ice Control Services is annexed hereto, now, therefore, be it RESOLVED, that the County Executive, or her designee, is authorized to execute Intermunicipal Agreements for Snow and Ice Control Services with various municipalities in substantially the same form as annexed hereto. CA-041-26 03/27:26 BP/mar/rjw; G-1720-F Fiscal Impact: See attached STATE OF NEW YORK COUNTY OF DUTCHESS APPROVED Susan/Sereni SUSAN J. SERINO COUNTY EXECUTIVE Data Man 19, 2024 i that the sarne is a tree ane Correct transcript of raid orginal resolution and of the whole therenf - 2026 JER EUROS, CHERK OF THE LRCISLATURE County F# Intermunicipal Agreement for Snow Removal and Ice Control Page 8 of 12 COORDINATION Initialing indicates information only: A couny Executive St County Attorney (as to form) REESE DPW County F# Intermunicipal Agreement for Snow Removal and Ice Control Page 9 of 12 SUE SERINO COUNTY EXECUTIVE ROBERT H. BALKIND, PE COMMISSIONER DAVID C. WHALEN DEPUTY COMMISSIONER DUTCHESS COUNTY GOVERNMENT DEPARTMENT OF PUBLIC WORKS MEMORANDUM TO: Gregg Pulver, Assistant County Executive FROM: Robert H. Balkind, P.E., Commissioner DATE: March 10, 2026 RE: RESOLUTION REQUEST - AUTHORIZATION TO EXECUTE AGREEMENTS WITH VARIOUS MUNICIPALITIES IN DUTCHESS COUNTY FOR SNOW AND ICE CONTROL SERVICES The Public Works Commissioner, in his capacity as the County Superintendent of Highways has general narge and supervision of constructing, improving, repairing and maintaining all County roads. This dut includes clearing snow and ice from County roads. In order to perform this work as efficiently and swiftly as possible, the Commissioner desires to contract with towns within the County that have expressed interest in doing this work and that possess sufficient snow and ice control equipment, personnel and materials to properly perform the work. The County Commissioner of Public Works may, pursuant to Dutchess County Administrative Code Article 14.01(b) and Article 33.01, and Dutchess County Charter Section 33.02, contract with the Town for snow removal and for salting or otherwise treating County roads for the purpose of removing the danger of ice and snow. The rate of payment to each town shall be in accordance with the following rate table, which is based on the total amount of centerline miles that will be cleared by the Town annually. The payment table for the 2026-2027 winter is as follows: Town Mileage Annual Payment Up to 10 miles $5,900 per centerline mile Up to 15 miles $6.150 per centerline mile Up to 20 miles $6,400 per centerline mile Over 20 miles $6,650 per centerline mile The County currently contracts with six towns and is seeking to include other towns in the program. Funds re available within the 2026 budget for this program. The Department is seeking the Legislature's authority to allow the County Executive to sign all needed documents to fully execute the inter-municipal cc: Mary F. Aldrich, MA, CPFO, Director of Fiscal Services, DPW attch. 626 Dutchess Turnpike, Poughkeepsie, New York 12603 | (845) 486-2085 | www.dutchessny.gov County F# Intermunicipal Agreement for Snow Removal and Ice Control Page 10 of 12 FISCAL IMPACT STATEMENT • NO FISCAL IMPACT PROJECTED APPROPRIATION RESOLUTIONS (To be completed by requesting department) Total Current Year Cost $ Total Gurrent Year Revenue $_ and Source Source of County Funds (check one): • Existing Appropriations, Contingency, • Transfer of Existing Appropriations, • Additional Appropriations, [] Other (explain). Identify Line Items(s): Related Expenses: Amount $ Nature/Reason: Anticipated Savings to County: Net County Cost (this year): Over Five Years: Aditional Comments/Explanation: he cost of the contracted services with all towns in the snow and ice control program are already included within the Department's 2026 operating budget. There is no added financial impact from this reques! Prepared by: Robert H. Balkind, P.E Prepared On: 3/9/26 County F# Intermunicipal Agreement for Snow Removal and Ice Control Dul pul Page 11 of 12 EXHIBIT C DUTCHESS COUNTY DEPARTMENT OF PUBLIC WORKS HOSTA MANGION STO COTTADE S MOCO OVERLOOM RO Руган MIANODA MAN, MES ARNOLD SL D 376 KEITH OR FREEDOM PLAINS NO. SINCRE LLP RO I MUSVILE HO 8 SPACKENC SNE: 5,000 ft TOWN OF POUGHKEEPSIE TOWN OF POUGHKEEPSIE 74 Cedar Av 48 IBM Rd 75 Innis Av 114 Main St 48 Sand Dock 38 Taft Av 38 Van Wagner Rd PALEVRO CALDECON Season of 2026-2027 miles 0.78 0.51 0.88 0.48 0.27 0.47 0.66 4.05 Total Mileage: 4.05 County F# Intermunicipal Agreement for Snow Removal and Ice Control Page 12 of 12 #17 Notification-Notice of Claim referred to Legal: 1. Escobar v. Town RESOLUTION 9:2 - # 18 AOF 2026 RESOLUTION APPROVING A BLOCK PARTY AT 39-45 ROUND HILL ROAD BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby approve the application submitted by Stephen Farrell to hold a block party at 39-45 Round Hill Road in the Town of Poughkeepsie, New York, on September 6, 2026, with a rain date of September 7, 2026, from 11:00 a.m. to 10:00 p.m., and does hereby authorize the Town of Poughkeepsie Police Department Traffic Division to close said street, but allowing access for emergency vehicles, from 11:00 a.m. to 10:00 p.m.; and BE IT FURTHER RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby waive the "Open Container Law" in the event alcoholic beverages are to be served. Dated: Septenuben 2, 2026 Moved: AnnShershin soconded: Oreg Freeman Motion passes/ fails: Ayes Nays ES/mem t-8/26/2026 m- 9/2/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird 'RESENT/ABSENT Councilman Thangia RESENT/ABSENT Councilwoman Watso PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards agent G: \mllegal\r\2026\Sept\Sept 2\Round Hill Block Party.docx RECEIVED AUG 2 1 2026 TOWN ON CHEEPSE BLOCK PARTY APPLICATION Town of Poughkeepsie Name of Contact Stephen Faull Phone # of Contact_ 71- 395 Email of Contact _Rain Date 9-2-2c Date of Block Party 4-6-26 Hours of Party 11Am- 10PM (**Noise Ordinance In Effect After 10:00 p.m.**) Exact Location of Party. 39-45 Round hiM Rs Poughnupse Does Street Need To Be Blocked? yes YES _NO (IN THE EVENT THAT BARRICADES ARE NEEDED TO BLOCK THE STREET, PLEASE GIVE THE TRAFFIC DIVISION OF THE TOWN OF POUGHKEEPSIE POLICE DEPARTMENT (845 - 485 - 3680) AT LEAST 5 DAYS NOTICE) Has a Previous Block Party Been Held by This Same Group? YES NO. When? Same weekend last yew Have You contacted Your Council person? _YES Is This Block Party Held on Public Land? (This Must Be Done For Any Black Partyl NO. NO (Any Block Party Held On Private Land Can Not Be Approved By The Town Board Or Town Clerk) ##Have you contacted the Police Department and the Fire Department that serves the area of the block party? _YES_ Please note with whom you spoke Police Vander water Please note with whom you spoke Fire Hanlon Will Alcoholic Beverages Be Served? X _YES NO Any Kind of Food Truck/ Ice Cream Stationary YES X NO If Yes must provide copy of their Town License No check here_ ANY BLOCK PARTY THAT SERVES ALCOHOLIC BEVERAGES MUST BE APPROVED BY THE TOWN BOARD. THE TOWN BOARD ONLY APPROVES THE BLOCK PARTY BY WAIVING THE "OPEN CONTAINER LAW" FOR A BLOCK PARTY ON PUBLIC LAND FOR THE TIME PERIOD STATED FOR THE PARTY. ALL OTHER STATE LAWS ARE STILL ENFORCEABLE (SUCH AS SERVING MINORS UNDER 21, ETC.). PERSONS SERVING ALCOHOLIC BEVERAGES AT AN APPROVED BLOCK PARTY ARE STILL LIABLE FOR PERSONAL INJURY AND PROPERTY DAMAGE AS A RESULT OF CONSUMPTION OF ALCOHOLIC BEVERAGES: IF THE STREET IS TO BE BLOCKED OFF, PLEASE INCLUDE A LIST OF ALL THE NEIGHBORS ON THE BLOCKED STREET/ STREETS AND SHOW THAT THEY HAVE BEEN NOTIFIED OF HAVING THE EVENT NAMED ABOVE BY EITHER GIVING THEM A FLYER OR SENDING A LETTER TO THEIR ADDRESSES. THOSE IN BLOCKED AREA MUST APPROVE BY SIGNING THEIR OK Received (Date)_ Approved By Town Board (Date). Letter of Approval Sent To Applicant (Date) - FELICIA SALVATORE, TOWN CLERK ##YOU MUST CONTACT THESE ORGANIZATIONS## Police Vanderwater 8/4/26 3pm ##(Please include date, time and person contacted at Police Department- Traffic Division (845-485-3680) Councilman/ Woman Anne Shershin 8/19/24 2pm Fire Dept. Hanlon ##(Please include date, time and person contacted at Fire House, and they should submit an email of approval) 8/17/26 10am ARLINGTON FIRE DEPARTMENT Administration Office FAIRVIEW FIRE DEPARTMENT Administration Office NEW HAMBURG FIRE DEPARTMENT Administration Office 845 486 - 6300 845 452 - 8770 845 297 - 8895 RESOLUTION 9:2 - # 18B OF 2026 RESOLUTION APPROVING A BLOCK PARTY AT 12 VALLEY VIEW ROAD BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby approve the application submitted by Mark Maserjian to hold a block party at 12 Valley View Road in the Town of Poughkeepsie, New York, on September 27, 2026, with a rain date of October 4, 2026, from 1:30 p.m. to 9:00 p.m., and does hereby authorize the Town of Poughkeepsie Police Department Traffic Division to close said street, but allowing access for emergency vehicles, from 1:30 p.m. to 9:00 p.m.; and BE IT FURTHER RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby waive the "Open Container Law" in the event alcoholic beverages are to be served. Dated: Septemben 2, 2026- Moved: Ann. Shershin Seconded: Greg Freeman Motion passes/ fails: Ayes Nays ES/mem t-8/26/2026 m- 9/2/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watsor PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards sent G: \mllegal\2026\Sept\Sept 21Valley View Block Party.docx RECEIVED AUG 1 8 2026 TOWN OF POUGHKEEPSIE TOWN CLERK BLOCK PARTY APPLICATION Town of Poughkeepsie Name of Contact Dark 1 Maserjian Phone # of Contact Email of Contact Date of Block Party. 9|27/26 Rain Date 10/4/26 Hours of Party. 1:30pm - 9.00pm (**Noise Ordinance In Effect After 10:00 p.m.**) Exact Location of Party 12 Valley View Rd, Poughkeepsie, N.y. 12603 Does Street Need To Be Blocked? _YES NO (IN THE EVENT THAT BARRICADES ARE NEEDED TO BLOCK THE STREET, PLEASE GIVE THE TRAFFIC DIVISION OF THE TOWN OF POUGHKEEPSIE POLICE DEPARTMENT (845 - 485 - 3680) AT LEAST 5 DAYS NOTICE) Has a Previous Block Party Been Held by This Same Group? YES NO When? 9|21|25 Have You contacted Your Council person? YES NO 8/1)24 (This Must Be Done For Any Block Party) Is This Block Party Held on Public Land? YES NO (Any Block Party Held On Private Land Can Not Be Approved By The Town Board Or Town Clerk) ##Have you contacted the Police Department and the Fire Department that serves the area of the block party? ¿ YES Please note with whom you spoke Police Sit Brian Walsh 8/n26 Please note with whom you spoke Fire Erin Manlon 8/u/26 Will Alcoholic Beverages Be Served? YES NO Any Kind of Food Truck/ Ice Cream Stationary YES NO If Yes must provide copy of their Town License No check here ANY BLOCK PARTY THAT SERVES ALCOHOLIC BEVERAGES MUST BE APPROVED BY THE TOWN BOARD. THE TOWN BOARD ONLY APPROVES THE BLOCK PARTY BY WAIVING THE "OPEN CONTAINER LAW" FOR A BLOCK PARTY ON PUBLIC LAND FOR THE TIME PERIOD STATED FOR THE PARTY. ALL OTHER STATE LAWS ARE STILL ENFORCEABLE (SUCH AS SERVING MINORS UNDER 21, ETC.). PERSONS SERVING ALCOHOLIC BEVERAGES AT AN APPROVED BLOCK PARTY ARE STILL LIABLE FOR PERSONAL INJURY AND PROPERTY DAMAGE AS A RESULT OF CONSUMPTION OF ALCOHOLIC BEVERAGES. IF THE STREET IS TO BE BLOCKED OFF, PLEASE INCLUDE A LIST OF ALL THE NEIGHBORS ON THE BLOCKED STREET/ STREETS AND SHOW THAT THEY HAVE BEEN NOTIFIED OF HAVING THE EVENT NAMED ABOVE BY EITHER GIVING THEM A FLYER OR SENDING A LETTER TO THEIR ADDRESSES. THOSE IN BLOCKED AREA MUST APPROVE BY SIGNING THEIR OK Received (Date). 8 18 2026 Approved By Town Board (Date). Letter of Approval Sent To Applicant (Date) - FELICIA SALVATORE, TOWN CLERK ##YOU MUST CONTACT THESE ORGANIZATIONS## Police Sit Brian Walsh 8/11/26 12:07pm #Please include date, time and person contacted at Police Department- Traffic Division (845-485-3680) Councilman/ Woman Ryan Sharpe 1/1/26 Fire Dept. Erin Hanlon 8/11/26 12:15pm ##(Please include date, time and person contacted at Fire House, and they should submit an email of approval) ARLINGTON FIRE DEPARTMENT Administration Office FAIRVIEW FIRE DEPARTMENT Administration Office NEW HAMBURG FIRE DEPARTMENT Administration Office 845 845 845 486 - 6300 452 - 8770 297 - 8895 RESOLUTION 9:2 # 19 OF 2026 ACCEPT 2026 MINUTES BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby accept the minutes for the following 2026 Town Board Meetings, to wit: July 22, 2026 - Town Board Meeting August 5, 2026 - Town Board Meeting Dated: Septembe 2,2026 Moved: Rebecca Edwards sconded: Emily watson Motion passes/ fails: Ayes Nays O ES/mem t-8/28/2026 m-9/2/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards absent G: \mllegal\r\20261SeptSept 2\accept minutes.docx EVENT/CORRESPONDENCE AND NOTIFICATIONS 09:02 - # 20 of 2026 PLEASE NOTE that the Town Board of the Town of Poughkeepsie has hereby been notified of the following notifications or applications received which are on file in the Office of the Town Clerk as follows: 1) El Jalapeno Bar & Grill Liquor License: a removal -they are moving to a location across the street in Eastdale on Rt 44-No Objections 2) Arlington BID to hold the Arlington Street Fair on Raymond Ave, Saturday September 19, 2026, from 12pm-6pm 3) VFW Post 170 to hold an annual Pig Roast October 10, 2026, from 2pm-6pm 4) Culinary Institute of America Family Weekend (Not open to the public) Community Partnership Event at 45 Eastdale Avenue Poughkeepsie on October 10th, 2026 4:00pm-7:30pm 5) Marist University to hold Homecoming Tailgate Picnic Saturday October 24, 2026, from 11am-5pm PLEASE ALSO TAKE NOTE THAT, that the Town Clerk of the Town of Poughkeepsie does hereby approve all applications pending receipt of a Certificate of Liability Insurance, naming the Town of Poughkeepsie as an additional insured for the date/s of these events if needed as well as any payments that may be required and all events have been paid for. G:lEvents and Event Notifcation Resolution 2026109 02 2026 Notifcation Resolution WORK IN PROGRESS.docx