AUTHORIZING PAYMENT OF 2024 UNENCUMBERED VOUCHERS FROM 2025 FUNDS AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES

FAMILY AND HUMAN SERVICES RESOLUTION NO. 2025116 RE: AUTHORIZING PAYMENT OF 2024 UNENCUMBERED VOUCHERS FROM 2025 FUNDS AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES Legislators GARITO, POLASEK, MC HOUL, GORMAN, and VERSACI offer the following and move its adoption: WHEREAS, the Department of Community & Family Services ("DCFS") has advised that it recently received three outstanding invoices from vendors for services that were provided in 2024, in the sum of $8,388.30 for which funds were not encumbered before the close out date for voucher submission, and WHEREAS, the three outstanding invoices are as follows: (1) Hudson River Housing in the amount of $3,738.30; (2) Mid-Hudson Aquatics in the amount of $3,150; and (3) Beekman Library in the amount of $1,500, and WHEREAS, the Commissioner of Finance has advised that the said charges are proper and should be paid; and WHEREAS, the State Comptroller has, pursuant to County Law Section 362, expressed the opinion that claims for services rendered to a county in an earlier year may be paid in a later year if the contracts were valid when made and if there are moneys legally available to be used for such purposes (Opinion 69-686), now, therefore, be it RESOLVED, that payment from 2025 funds is hereby approved from the following accounts in the amounts indicated: Line Item Nos. A.6070.4400.4425 A.7310.56.4400.4704 A.7310.56.4400.4489 Hudson River Housing Mid-Hudson Aquatics Beekman Library Amount $3,738.30 $3,150 $1,500 CA-075-25 VAC/rjw G-0198-A 7/9/2025 Fiscal Impact: See Attached APPROVED Susan sereno SUSAN J. SERINO COUNTY EXECUTIVE 8-14-25 STATE OF NEW YORK COUNTY OF DUTCHESS SS: as fusen Serero This is to certify that I, the undersigned Clerk of the Legislature of the County of Dutchess, have compared the foregoing resolution with the original resolution now on file in the office of said clerk, and which was adopted by said Legislature on the 11% day of August 2025, and that the same is a truc and correct transcript of said original resolution and of the whole thereof. IN WITNESS WHEREOR, I have hereunto set my hand and scal of said Legislature this 11* day of August 2025. Righ Unger FISCAL IMPACT STATEMENT NO FISCAL IMPACT PROJECTED APPROPRIATION RESOLUTIONS (To be completed by requesting department) Total Current Year Cost $ 8,388.30 Total Current Year Revenue $ 8,388.30 and Source Source of County Funds (check one): • Transfer of Existing Appropriations, Identify Line Items(s): A.6070.4400.4425 Hudson River Housing $3,738.30 A.7310.56.4400.4704 Mid-Hudson Aquatics $3,150.00 A.7310.56.4400.4489 Beekman Library $1,500.00 Related Expenses: Nature/Reason: Amount $ Existing Appropriations, contingency, Additional Appropriations, • Other (explain). Anticipated Savings to County: Net County Cost (this year): Over Five Years: Additional Comments/Explanation: DCFS must pay for services rendered in 2024. We are seeking approval to spend 2025 funds to pay for these services. No additional funding is required as the services are all under the same contract period, 10/2024 - 09/2025. Prepared by: Peter Simon Prepared On: 07/03/2025 Dut.pdf SUE SERINO COUNTY EXECUTIVE SABRINA JAAR MARZOUKA, JD, MPH COMMISSIONER DUTCHESS COUNTY GOVERNMENT DEPARTMENT OF COMMUNITY AND FAMILY SERVICES MEMORANDUM Date: July 7, 2025 To: Jessica White, Budget Director From: Sabrina bar Mazou, tales angel, RE: Resolution request for the use of current year appropriations for a prior year expense The Department of Community and Family Services is requesting the approval of the Dutchess County Legislature to pay for contractual services rendered in 2024, with current budget year appropriations. These services were only recently billed to the Department but were rendered under the current contract period of 10/2024 - 09/2025, and no additional funding is required. The service providers and amounts are as follows, • Hudson River Housing - $3,738.30, • Mid-Hudson Aquatics - $3,150.00, • Beekman Library - $1,500.00 Copy: Gregg Pulver, Victor Civitillo, Colleen Pillus, Michelle Belmonte, Tiffanie Massey. 60 Market Street, , Poughkeepsie, NY 12601 | (845) 486-3000 | Fax: (845) 486-3090 dutchessny.gov Suppeneds coin Dutchess County Payment Request Organization: Program: For the Period: Payment Request: Hudson River Housing, Inc. Code Blue/Executive Order 11/1/2024 to $3,738.30 Indirect Rate: 11/30/2024 Revision-new charges 10% Line Item / Category Approved Prior Expenditures Expenditures Total Balance for Budget YTD This Period Expenditures Program See agreement for budget line trems ond enter them below Personnel $126,000.00 $0.00 $1,417.92 $1,417.92 $124,582.08 Fringe $37,800.00 s0.00 $425.38 $425.38 $37,374.62 Supplies 31.00.00 50.00 $0.00 50.00 $0.00 $0.000 $0.00 $1,000.73 Occupancy/Lease/Rent $30,200.00 $0.00 50.00 $24,522.00 $0.00 $0.00 $620.00 $0.00 $620.00 9320000 Client Transportation $200.00 $0.00 $0.00 $200.00 Snow Clearing and Maintenance $4,000.00 $0.00 Cleaning & Pest Control $19,000.00 $0.00 $0.00 50.00 $4.000.00 $1,275.00 $17,725.00 $0.00 $242,722.73 $0.00 $0.00 $1,275.00 $0.00 30.00 Sub-Total $0.00 53.738.30 Indirect Allowed: $24,272.27 $3,738.30 $238,984.43 Subtotal: $266,995.00 $0.00 $3,738.30 $3,738.30 5238,984.43 Recoupment of Advance if applicable Total $266,995.00 $0.00 $3,738.30 $3,738.30 $238,984.43 ORGANIZATION CERTIFICATION: By signing this report, I certify to the best of my knowledge and belief thot the report is true, complete, ond accurate, ond the expenditures, disbursements and cash receipts are for the purposes ond objective set forth in the terms and conditions of the County and/or Federal award. I am aware that any folse, fictitious, or fraudulent information, or the omission of any material joct, may subject me to criminal, civil, or administrative penalties for fraud, false statements, jolse cioims or otherwise (Federol Award References - U.S. Code Title 18, Section 1001 ond Title 31, Sections 3729-3730 and 3801-3812.) Hossam Ibrahim Chief Financial Officer Name (Printed) Title (Printed) 6/17/2025 Signature Date DUTCHESS COUNTY APPROVAL ONLY Name and Title (Printed) County Administration Only: Item for Approval Signature Date Initials Date Budget/Documentation Financial Construction (CD only) Year County Contract #l General Ledger Account !! IDIS # (CD only) Vassar College and Poughkeepsie Middle School Pool Rentals $ 10,500.00 1344 MID HUDSON AQUATICS, INC, 383 Vassar Rd Poughkeepais. NY 12803-5728 Poughkoopsic CSt _ Three Thousand One Hundred Fity and oo/to Poughterceo CAD Poughkeepsie, NY 12801 MEMC Noromber and Decambor 024 pool rentel #DO 2278069: 25000172779 02/24/2025 Check 1344 2/18/2025 .. S"3,160.00 novt bec, 20a4 Charges $3,150.00 • The si 1390. 24702025 :. I J$*3,000.00 DOLLARS A • 124 RayT poughkoopsio NY bourse 02/25/2025 250001Y2222 Check 1345 $3,600.00 MAD HUOSON AQUATICS, INC. 303 Vasaar Rd Paughkoonnio, NY 12803-5726 Vassor Coltegia Three Thousand Sarty Hundrad, Fifty and 001100 vassor. Coltogr Paughkimunio NY MEMO Yassar Pool Randal, CiNV 003470. Fobruary 2026 - M1220525000172770 03/13/2025 Check 1341 Alinelock Balch CiNt -003470 1341 346/2021 | $ *3,700,00 DOLLARS A $3,750.00 OCFS-3126 (Rev. 09/2017) FRONT AGENCY/MUNICIPALITY Beekman Library CHECK NUMBER CHECK DATE PAYEE NAME 10981 10992 11005 11017 11030 11043 10/23/2024 Lucy Hollier 11/06/2024 Lucy Hollier 11/20/2024 Lucy Hollier 12/04/2024 Lucy Hollier 12/18/2024 Lucy Hollier 12/31/2024 Lucy Hollier / / / / / / - - - - - / / / / FOR CONTRACT AGENCIES ONLY: REIMBURSEMENT CHECK NUMBER QYDS ID# NEW YORK STATE OFFICE OF CHILDREN AND FAMILY SERVICES PROGRAM EXPENDITURE REPORT - SALARIES PROGRAM PERIOD FROM 10/01 /2024 POSITION/TITLE Y.S. Asst PAYROLL PERIOD FROM TO 10/07 /2024| 10 /20 /2024 10/21/2024 11/03/2024 11/04/2024 11/17/2024 11/18/2024 12/01/2024 12/02/2024 12/15/2024 12/16/2024 12/29/2024 - - / / - / / HOURS WORKED (IF PAID HOURLY) 40.00 41.50 39.00 36.00 46.75 36.00 - - - - - - / / / / / / / / / / - - / / - - - - - - - TO GROSS AMOUNT OF CHECK 720.00 747.00 702.00 648.00 823.50 648.00 12/31 /2024 AMOUNT CHARGEABLE TO OCFS 35.00 40.00 35.00 30.00 40.00 30.00 4288.50 210.00 TOTALS 19849.98 1500.00 SUBMIT ORIGINAL OCFS-3126 (Rev. 09/2017) FRONT AGENCY/MUNICIPALITY Beekman Library CHECK NUMBER PAYEE NAME 10978 10989 11002 11014 11027 11040 10985 10997 11010 11022 11035 11048 CHECK DATE 10/23/2024 Jane Enkler 11/06/2024 Jane Enkler 11 /20 /2024 Jane Enkler 12/04/2024 Jane Enkler 12/18/2024 Jane Enkler 12/31 /2024 Jane Enkler 10/23/2024 Karen Mowbray 11/06 /2024 Karen Mowbray 11/20/2024 Karen Mowbray 12/02/2024 Karen Mowbray 12/18/2024 Karen Mowbray 12/31 /2024| Karen Mowbray / / FOR CONTRACT AGENCIES ONLY: REIMBURSEMENT CHECK NUMBER QYDS ID# NEW YORK STATE OFFICE OF CHILDREN AND FAMILY SERVICES PROGRAM EXPENDITURE REPORT - SALARIES PROGRAM PERIOD FROM POSITION/TITLE Head of YS Head of Circ. 10/01/2024 PAYROLL PERIOD FROM TO 10/04/2024 10/20/2024 10/21/2024 11/03/2024 11/04/2024 11/17/2024 11/18/2024 12/01/2024 12/02/2024 12/15/2024 12/16/2024 12/29/2024 - / / 10/04/2024 10 /20 /2024 10/21/2024 11/03/2024 11/04 /2024 11/17/2024 11/18/2024 12/01/2024 12/02/2024 12/15/2024 12/16/2022 12/29/2024 HOURS WORKED (IF PAID HOURLY) 60.75 26.50 51.75 48.25 53.50 33.00 / / - - - SUBMIT ORIGINAL TO GROSS AMOUNT OF CHECK 1681.08 1681.08 1681.08 1681.08 1681.08 1681.08 1215.00 530.00 1035.00 965.00 1070.00 660.00 15561.48 12/31/2024 AMOUNT CHARGEABLE TO OCFS 170.00 170.00 170.00 170.00 170.00 170.00 60.00 30.00 50.00 50.00 50.00 30.00 1290.00 (see next page for total. Family and Human Services Committee Roll Call District Name District 7 - Hyde Park and Pleasant Valley Truitt* Yes, District 25 - Amenia, Washington, Pleasant Valley & Millbrook | Houston* District 3 - LaGrange Polasek* District 16 - Fishkill and Beacon | Valdés Smith* District 9 - City of Poughkeepsie Atkins* District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie Travelpiece District 5 - Town of Poughkeepsie D'Aquanni District 8 - City and Town of Poughkeepsie Brendli District 11 - Clinton, Pleasant Valley, and Rhinebeck Kearney District 17 - Town and Village of Fishkill McHoul (VC) District 19 - North East, Stanford, Pine Plains, Milan & Red Hook Drago District 22 - Beekman and Union Vale Garito (C) 10 Present: Absent: Vacant: Resolution: Motion: Total : 10 Yes Abstentions: No Absent Absent No 2025116 AUTHORIZING PAYMENT OF 2024 UNENCUMBERED VOUCHERS FROM 2025 FUNDS AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES AUGUST 7, 2025 Roll Call Sheets District Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 1 - Town of Poughkeepsie District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 5 - Town of Poughkeepsie District 6 - Town of Poughkeepsie District 8 - City and Town of Poughkeepsie District 10 - City of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 12 - East Fishkill District 13 - East Fishkill and Wappinger District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill District 22 - Beekman and Union Vale 20 5 District 23 - Pawling, Beekman and East Fishkill Resolution: _ Dalian Dong and Paving Motion: Last Name YES NO Truitt Houston Polasek Valdés Smith Atkins Gorman Travelpiece Lawler D'Aquanni Kaul Brendli Johnson Kearney Metzger Paoloni Versaci Faust McHoul Page Drago Munn Caswell Garito absent Absent Absent absent Rolison Absent House Total : 20 Yes Abstentions: Q No 2025116 AUTHORIZING PAYMENT OF 2024 UNENCUMBERED VOUCHERS FROM 2025 FUNDS AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES AUGUST 11, 2025