AUTHORIZING PAYMENT OF 2024 UNENCUMBERED EXPENSES FROM 2025 FUNDS AS IT PERTAINS TO THE BOARD OF ELECTIONS

GOVERNMENT SERVICES AND ADMINISTRATION RESOLUTION NO. 2025135 RE: AUTHORIZING PAYMENT OF 2024 UNENCUMBERED EXPENSES FROM 2025 FUNDS AS IT PERTAINS TO THE BOARD OF ELECTIONS Legislators MC HOUL, POLASEK, and GORMAN offer the following and move its adoption: WHEREAS, the Board of Elections has advised that due to missing documentation several poll workers were not paid for the 2024 General Election, in the sum of $2,305 for which funds were not encumbered before the close out date for voucher submission, and WHEREAS, the outstanding expenses relating to the 2024 General Election poll workers can be found on the attached spreadsheet, and WHEREAS, the Commissioner of Finance has advised that the said charges are proper and should be paid, and WHEREAS, the State Comptroller has, pursuant to County Law Section 362, expressed the opinion that claims for services rendered to a county in an earlier year may be paid in a later year if the contracts were valid when made and if there are moneys legally available to be used for such purposes (Opinion 69- RESOLVED, that payment from 2025 funds is hereby approved from the following accounts in the amounts indicated: Line Item No. A.1450.1035 Temp Help Election Workers Amount $2,305 CA-078-25 CRC/rjw 07216325 rer 1816/25 Fiscal Impact: See Attached APPROVED Sure serio SUSAN J. SERINO COUNTY EXECUTIVE STATE OF NEW YORK SS: COUNTY OF DUTCHESS Date 9/9/2025 This is to certify that I, the undersigned Clerk of the Legislature of the County of Dutchess, have compared the forgoing resolution with the original resolution now on file in the office of said clerk, and which was adopted by said Legislature on the 8h day of September 2025, and that the same is a true and correct transcript of said original resolution and of the whole thereof. IN WITNESS WHEREOF, I have hereunto set my hand and seal of said Iegislature this 8th day of September 2025. Righlager FISCAL IMPACT STATEMENT NO FISCAL IMPACT PROJECTED APPROPRIATION RESOLUTIONS (To be completed by requesting department) Total Current Year Cost $ 2,305 Total Current Year Revenue $ ° and Source Source of County Funds (check one): • Existing Appropriations, Contingency, •Transfer of Existing Appropriations, [ Additional Appropriations, M Other (explain). Identify Line Items(s): A. 1450.1035 Temp Help Election Workers Related Expenses: Amount $ Nature/Reason: The Board of Elections is requesting to pay a 2024 expense in line A. 1450.1035 Temp Help Election Workers using 2025 Board of Elections Funds. Due to missing documentation, several of our pollworkers did not get paid for the 2024 General Election. Anticipated Savings to County: Net County Cost (this year): $2,305 Over Five Years: Additional Comments/Explanation: Prepardon Shery Caldwell Prepared on: 8/7/25 Dut pd! Election Coc. ..nator Payment Worksheet -11/5/24 $10 per Election District $35 for trainings $300 per day for General $0.70 mileage Emp ID Last First Training Dates 4726 2781 1485 Totals * County Employee ** Also worked Primary Election Missing Payment GE24 Emp I Last Name 4303 6423 5136| 6131 6418 6275 3307 6431 First Name Totals *Paid for multiple elections GE24 Coordinator Payments GE24 Missing Payments Total Training Rate Number of Trainings $35 $35 $35 Training Payment $0.00 $0.00 $0.00 $0.00 Early Voting $0 $O $0 $0.00 # Election Districts - General 3 2 ED Payment General $30.00 $20.00 $10.00 $60.00 General Pay 11/5/24 Total Wages $0.00 $30.00 $0.00 $20.00 $0.00 $10.00 $0.00 $60.00 MI A J L |Classes Training Pay Election day Early Vo Total Pay $0.00 $300.00 $0.00 $300 1 $35.00 $0.00 $0.00 $35 $0.00 $0.00|$135.00 $135 $0.00 $0.00 $135.00 $135 $0.00 $300.00 $0.00 $35.00 $300 $600.00 $270.00 $905 $0.00 $0.00| $135.00 $0.00 $135 $300.00 $0.00 $300 $70.00 $1,500.00 $675.00 $2,245.00 Wages Mileage Other $60.00 $0.00 $2,245.00 $0.00 Total $0.00 $0.00 $60.00 $2,245.00 $2,305.00 $0.00 $0.00 $2,305.00 CD-6 Miles $0.00 CD-6 Total Mileage Wages + Payment Mileage $0.00 $30.00 $0.00 $20.00 $0.00 $10.00 $0.00 $60.00 Government Services and Administration Roll Call District Name District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 6 - Town of Poughkeepsie District 14 - Wappinger and Town of Poughkeepsie District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill Present: Absent: Vacant: District 24 - Dover and Pawling Resolution: Motion: Truitt* Houston* Polasek* Valdés Smith* Atkins* Kaul Versaci McHoul (C) Page Munn Caswell House (VC) Total: Abstentions: Yes No Absent absent Absent 9 Yes No 2025135 AUTHORIZING PAYMENT OF 2024 UNENCUMBERED EXPENSES FROM 2025 FUNDS AS IT PERTAINS TO THE BOARD OF ELECTIONS SEPTEMBER 4, 2025 Roll Call Sheets District Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 1 - Town of Poughkeepsie District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 5 - Town of Poughkeepsie District 6 - Town of Poughkeepsie District 8 - City and Town of Poughkeepsie District 10 - City of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 12 - East Fishkill District 13 - East Fishkill and Wappinger District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill District 22 - Beekman and Union Vale District 23 - Pawling, Beekman and East Fishkill 23 2 District 24 - Dover and Pawling Resolution: _ Motion: Last Name YES Truitt Houston Polasek Valdés Smith Atkins Gorman Travelpiece Lawler D'Aquanni Kaul Brendli Johnson Kearney Metzger Paoloni Versaci Faust McHoul Page Drago Munn Caswell Garito Rolison House Total : 23 Yes Abstentions: NO Absent Absent No 2025135 AUTHORIZING PAYMENT OF 2024 UNENCUMBERED EXPENSES FROM 2025 FUNDS AS IT PERTAINS TO THE BOARD OF ELECTIONS SEPTEMBER 8, 2025