ACCEPTING GRANT FUNDING FROM THE OFFICE OF TEMPORARY AND DISABILITY ASSISTANCE AND AMENDING THE 2025 ADOPTED COUNTY BUDGET AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES

FAMILY AND HUMAN SERVICES RESOLUTION NO. 2025175 RE: ACCEPTING GRANT FUNDING FROM THE OFFICE OF TEMPORARY AND DISABILITY ASSISTANCE AND AMENDING THE 2025 ADOPTED COUNTY BUDGET AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES Legislators GARITO, POLASEK, D'AQUANI, GORMAN, and KAUL offer the following and move its adoption WHEREAS, the Commissioner of Community & Family Services (hereinafter "DCFS") has advised that the New York State Office of Temporary and Disability Assistance (hereinafter "OTDA") has allocated and awarded the County 2025-2026 Temporary Assistance for Needy Families (hereinafter TANF) grant funds in the sum of $330,769 to hire Family-Centered Case Management Services (hereinafter "FCCMS") staff or retain those hired during the previous FCCMS program year, and WHEREAS, the FCCMS initiative provides support to the needs of families whose circumstances require a more intensive level of case management to stabilize their households and transition toward greater financial security, and WHEREAS, the FCCMS is available to households with complex needs such as mental health conditions, developmental disabilities, substance use disorders, homelessness and/or those experiencing domestic violence, and WHEREAS, it is necessary to amend the 2025 Adopted County Budget to accept such funds and provide for the receipt and expenditure of said funds, now therefore, be it RESOLVED, that the Commissioner of Finance is hereby authorized, empowered and directed to amend the 2025 Adopted County Budget as follows: APPROPRIATIONS Increase A.6109.4400.4423 Contract Agencies MHA $330,769 REVENUES Increase A.6109.46890.08 Other DCFS Family-Cen $330,769 Jero seria SUSAN J. SERINO COUNTY EXECUTIVE CA-136-25; VAC/rjw; G-0198-A; 10/07/25; Fiscal Impact: See Attached 1113:2025 STATE OF NEW YORK Ss: COUNTY OF DUTCHESS This is to certify that I, the undersigned Clerk of the Legislature of the County of Dutchess, have compared the foregoing resolution with the original resolution now on file in the office of said clerk, and which was adopted by said Legislature on the 10m day of November 2025, and that the same is a true and correct transcript of said original resolution and of the whole thereof. IN WITNESS WHEREOF, I have hereunto set my hand and seal of said Legislature this 10% day of November 2025. Syklazer FISCAL IMPACT STATEMENT NO FISCAL IMPACT PROJECTED APPROPRIATION RESOLUTIONS (To be completed by requesting department) Total Current Year Cost $ 330,769 Total Current Year Revenue $ 330,769 and Source Office of Temporary and Disability Assistance (OTDA) Source of County Funds (check one): L Existing Appropriations, Contingency, • Transfer of Existing Appropriations, V Additional Appropriations, L Other (explain). Identify Line Items(s): 6109.4400.4423 Contract Agencies Mental Health America of DC 6109.46890.08 Other DCFS Family-Centered Case Managemen Related Expenses: Amount $ Nature/Reason: - Anticipated Savings to County: Net County Cost (this year): Over Five Years: Additional Comments/Explanation: Grant from NYS OTDA for Family Centered Case Management. Prepared by: Peter Simon Prepared On: 10/03/2025 Dut.pdf NEW YORK STATE OF OPPORTUNITY KATHY HOCHUL Governor Office of Temporary and Disability Assistance BARBARA C. GUINN Commissioner RAJNI CHAWLA Executive Deputy Commissioner Local Commissioners Memorandum Section 1 Transmittal: To: Issuing Division/Office: Date: Subject: Contact Person(s): Attachments: 24-LCM-07 Social Services District Commissioners Employment and Income Support Programs July 16, 2024 Allocations for SFY 2024-2025 Family-Centered Case Management Services Kyle Miller (Employment and Advancement Services): [email protected] or (518) 473-1457 Attachment A - 2024-2025 Family-Centered Services Allocations by District Attachment B - 2024-2025 Family-Centered Services Program Plan Section 2 I. Purpose The New York State Fiscal Year 2024-2025 Budget appropriates $17.2 million in Temporary Assistance for Needy Families (TANF) funds for social services districts (districts) to hire appropriately credentialed/experienced staff to provide case management services for families who are having difficulty stabilizing their households and transitioning toward greater financial security. The purpose of this Local Commissioners Memorandum (LCM) is to notify districts of their allocations, to provide general guidance for use of this funding, and to request that each district inform the Office of Temporary and Disability Assistance (OTDA) of their plans for administration of their allocations by no later than August 30, 2024. Each district is expected to ensure its use of these resources adheres to the guidelines established in this LCM, as expenditures deviating from these guidelines will not be reimbursed. Il. Background Districts across New York State will benefit from additional staff and resources to support the needs of families whose circumstances require a more intensive level of case management and specialized services to achieve financial stability and well-being. The target population includes households with complex needs such as mental health conditions, developmental disabilities, substance use disorders, homelessness and/or those experiencing domestic violence. The Family-Centered Services initiative provides funding intended to support hiring between 1 to 7 full-time credentialed or appropriately experienced staff per district to provide a range of case management services that could include but not be limited to in-depth assessments, crisis intervention, resource navigation, and peer supports to stabilize household conditions for TANF eligible families. The funding allocations which determine how many Family-Centered Services staff OTDA 24-LCM-07 (Rev. 7/2024) 10 Moch Peod Steel Albao My 12243-0001 | workolda ny 00/ each district will be able to hire were calculated based on caseload size. The complete list of allocations for this initiative can be found in Attachment A. III. Program Implications Program Design Districts have flexibility in determining how the credentialed/experienced staff hired through the Family-Centered Services initiative would best be utilized to support their program and client population needs. Districts may have these staff support their general Family Assistance (FA) and/or Safety Net Assistance Maintenance of Effort (SNA-MOE) applicant and recipient populations (case types 11, 12, and those type 16 and 17 that are SNA-MOE [i.e., State charge code 63 or 64]). They could also choose to target the program toward a specific FA or TANF 200% eligible population for whom there is a marked need for additional resources, such as families experiencing homelessness. Activities recommended by OTDA for Family-Centered Services staff include, but are not limited to: • Providing assessments to determine whether individuals need specialized services to progress and potentially identifying unaddressed treatment, rehabilitation and support needs to guide employment planning; • Assisting individuals with complex care needs in navigating State and federal benefits programs to ensure they receive all benefits to which they're entitled and do not fall out of program compliance. • Connecting clients with behavioral health needs to Single Point of Access (SPOA) and Children's Single Point of Access (SPOA). Where appropriate, helping clients through the process of applying for Social Security benefits and obtaining the necessary documentation; • Identifying client treatment, rehabilitation and support needs and linking them to the necessary providers while acting as liaison to ensure the treatment is high-quality and consistent with their goals for family stabilization and well-being. Monitoring individuals' ongoing progress and ensuring they receive the supportive services to attend appointments when needed; • When appropriate, providing direct support to assist individuals currently undergoing crisis situations including crisis intervention and connection to local crisis services, same-day assistance navigating the process of applying to have immediate needs met, or peer navigation; • Working with district workers to determine the types of activities and the number of hours to include in applicant/recipient employment plans and providing ongoing guidance in case decision-making and how to interact effectively with individuals; • Training staff in how to best identify and work with individuals and families with issues such as mental health disabilities, substance use, homeless/unhoused, and domestic violence; • Identifying and maintaining partnerships with other community-based treatment and supportive service providers to ensure a strong referral network is in place. Participating actively in any existing Children's System of Care infrastructure in collaboration with the county mental hygiene department's Director of Community Services (DCS). This is a key component of ensuring that local funding and resources are coordinated and utilized for maximum benefit. It is important that staff hired through this initiative believe that recovery is possible and strive for seamless service provision and "warm handoffs" for the families served; • Coaching households on locating and retaining housing, including building positive relationships with landlords and temporary housing providers; and • Providing case management for unhoused families placed in hotels/motels where there is not a service provider present. OTDA 24-LCM-07 (Rev. 7/2024) 40 Mosh Pooil Sheet Albany NY 12243-0001 2 FA and SNA-MOE individuals and families determined to be in need of these services would be directed to the Family-Centered Services staff through referrals by their initial case manager/district worker as outlined by the district Family-Centered Services Program Plan. Case managers/district workers should make the referrals whenever potentially complicated barrier issues are identified, or when a client/family is struggling to meet eligibility requirements, engage in their plan for employability (for instance, if they are approaching program time limits or have a sanction or other non-compliance they don't appear to be attempting to resolve), or comply with the requirements of their Independent Living Plan (ILP) as required to remain in temporary housing Staff Recruitment OTDA strongly encourages districts to reach out and foster partnerships with local educational institutions that train Master's-level and other appropriate licensed clinical counselors. These institutions represent a strong recruitment source for the new staff positions, as well as potential partners for future initiatives to potentially expand the Family-Centered Services program for the benefit of all parties, such as internships placing Master's program students with the districts. However, districts are not precluded from hiring staff who do not hold specific educational credentials if the individual(s) possess the appropriate work and lived experience as well as the knowledge, skills, and ability to do the job. Staff should be culturally competent and have training in trauma-informed practices. Target Population /Participant Eligibility FA and/or SNA-MOE applicant and recipient populations (case types 11, 12, and those type 16 and 17 that are SNA-MOE), or a specific FA or TANF 200% eligible population for whom there is a marked need for additional resources are eligible to be served by the Family-Centered Case Management staff supported through this funding. If a district chooses to utilize their Family- Centered Services staff to serve other populations in addition to those eligible for TANF, their salaries must be cost-allocated appropriately. While Attachment A indicates a specific number of staff correlated with the allocation amount, which was based on OTDA's estimates for FTE salaries, districts are not precluded from hiring more than this number if the staff are hired at a lower salary cost or their activities are cost-allocated. The only restriction is that districts cannot exceed their total allocation. OTDA has set a 15% spending limitation on administrative costs. It is expected that because the staff hired through this initiative will be providing direct services, their salaries and most of the costs associated with the program will be considered non-administrative. However, OTDA acknowledges that some program expenses may fall under the definition of administrative costs. Federal regulations define non-administrative (program) and administrative costs as follows: • Non-administrative (program) costs are the direct salaries and fringe benefit costs of the staff providing direct services; providing program information to clients; developing employability plans, providing work activities and work subsidies for eligible program participants; providing post-employment services and work supports; and performing case management services. Non- salary costs of staff performing work activities that are considered programmatic are also allowable program costs. Non-salary costs may include, but not be limited to travel, postage, utilities, rental costs, maintenance, supplies, and equipment. Contracts whose main purpose is to provide services defined as program costs as above are considered program as well. • Administrative costs are the salaries, fringe benefits, and non-salary costs of staff performing activities related to eligibility determinations; preparing program plans, budgets, and schedules; monitoring programs and projects; performing procurement activities; providing public relations; performing accounting, legal, payroll and personnel activities; property management; and preparing reports and other documents. OTDA 24-LCM-07 (Rev. 7/2024) 40 Monh Paad Srset Albany MY 1224 0001 | em.otany 90; 3 Community of Practice and Reporting Once the new Family-Centered Services staff are hired, OTDA intends to work with districts to establish a statewide Community of Practice among these staff and other stakeholders across every district. It is envisioned that this Community of Practice will meet quarterly to share best practices, give updates on the progress of their local Family-Centered Services initiatives, report what training/resources staff might need from OTDA and other agencies, and discuss issues and case trends they are encountering in their regions. After the Family-Centered Services program has been established, each district will also be responsible for submitting an annual report that will provide OTDA with information on district progress in applying this funding towards their stated initiatives. This report will contain information on the nature of the services provided by the staff hired under the program, the number of referrals made and households who received services and, eventually, pertinent data on recipients' outcomes such as connections to services, sanctions resolved, housing located and retained, and entries to employment. Further details on both the Community of Practice and the annual report requirements will be forthcoming as OTDA oversees the disbursement of this funding. To establish initiation of the Family-Centered Services program, OTDA requests that all districts review their Family-Centered Services allotments outlined in Attachment A and determine where these specialized staff resources are most needed. Districts must collaborate with the county DCS in the planning phase of the Family-Centered Services program, and the program plan must include documentation that services will be coordinated with SPOA and CSPOA and not duplicative of these resources. Districts must document coordination with any existing Children's System of Care infrastructure with the county DCS. A list of DCS contacts for every county mental hygiene department can be found at https://www.clmhd.org/contact local mental hygiene departments/. OTDA requests that all districts submit a Plan (Attachment B) to OTDA that provides an overview of the district's proposal for administering this funding. Consideration should be given as to how to best use these staff to link to existing resources and avoid duplication of effort. This overview should state the overarching objective the district intends to achieve with this funding, break down the estimated allocation of funds by number of clinical staff the district plans to hire, indicate the credential level/specializations of these prospective staff, identify the programs and services the staff would be involved in providing, and describe the target population the district plans to serve through its Family-Centered Services initiative. OTDA requests that each district submits the prospective overview of their Family-Centered Services plan to Kyle Miller at [email protected] no later than August 30, 2024. IV. Claiming Expenditures for this project should be claimed through the RF17 special project claim package for the months) that the expenditures were made. These costs are first identified on the RF2A claim package as F17 functional costs and reported in the F17 column on the LDSS-923 "Cost Allocation Schedule of Payments Administrative Expenses Other Than Salaries" and the LDSS-2347 "Schedule D DSS Administrative Expenses Allocation and Distribution by Function and Program." After final accepting the RFA claim package, the individual project costs are then reported under the project label FAM CEN 2024 on the RF17. Salaries, fringe benefits, staff counts, and central services costs are directly entered on the LDSS- 4975A "RF17 Worksheet, Distribution of Allocated Costs to Other Reimbursable Programs" while overhead costs are automatically brought over from the RF2A, Schedule D and distributed based upon the proportion of the number of staff assigned to this project. Employees not working all their time on this project must maintain time studies to support the salary and fringe benefit costs allocated to the program. Non-salary administrative costs are reported with the appropriate object of expense code(s) on the LDSS-923B "Summary - Administrative Schedule of Payments for Expenses Other Than Salaries for Other Reimbursable Programs." OTDA 24-LCM-07 (Rev. 7/2024) 10 North Pearl Sheet Alpany MY 12243-0001 ww.w.ordh.ay.q0v 4 Districts must follow eligibility requirements for use of these funds as described in this LCM. Program costs should be reported as object of expense code 37 - Special Project Program Expense on the LDSS-923B "Summary - Program Schedule of Payments for Expenses Other Than Salaries for Other Reimbursable Programs." Total project costs should be reported on the LDSS-4975 "Monthly Statement of Special Project Claims Federal and State Aid (RF-17)" as 100% Federal Share and will be reimbursed up to the amount of each district's allocation. To receive reimbursement, claims for expenditures of FAM CEN 2024 for the period July 1, 2024, through June 30, 2025, must be final accepted in the Automated Claiming System (ACS) by December 31, 2025. Further instructions for completing time studies; the LDSS-923, LDSS-923B and Schedule D; and the RF17 claim package are found in Chapters 4, 7, and 18, respectively, of the Fiscal Reference Manual (FRM) Volume 3. The FRMs are available on-line at: https://intranet.otda.ny.gov/bfdm/financel. Claiming contacts: Regions 1-5: Justin Gross: 518-474-7549 or otda.sm.field [email protected] Region 6: Michael Simon: 212-961-8250 or [email protected] Issued By: Name: Valerie T. Figueroa Title: Deputy Commissioner Division/Office: Employment and Income Support Programs / Office of Temporary and Disability Assistance OTDA 24-LCM-07 (Rev. 7/2024) 40 Noth Pead Steel Albany MY 12243000: | 3* : ola ny 30v NEW YORK STATE Office of Temporary and Disability Assistance KATHY HOCHUL Governor BARBARA C. GUINN Commissioner RAJNI CHAWLA Executive Deputy Commissioner Local Commissioners Memorandum Section 1 Transmittal: To: Issuing Division/Office: Date: Subject: Contact Person(s): Attachments: 25-LCM-07 Social Services District Commissioners Employment and Income Support Programs June 30, 2025 Allocations for SFY 2025-2026 Family-Centered Case Management Services Kyle Miller (Employment and Advancement Services): Kyle. [email protected] (518) 473-1457 Attachment A - 2025-2026 FCCMS Allocations by District Attachment B - 2025-2026 FCCMS Program Plan Template Attachment C - 2025-2026 FCCMS Budget Outline Template Section 2 I. Purpose The New York State Fiscal Year 2025-2026 Budget appropriates $17.2 million in Temporary Assistance for Needy Families (TANF) funds for social services districts (districts) to hire Family-Centered Case Management Services (FCCMS) staff or retain those hired during the previous FCCMS program year. The purpose of this Local Commissioners Memorandum (LCM) is to notify districts of their allocations, to provide guidance for use of this funding, and to request that each district submit an updated or new plan for administration of their FCCMS program to the Office of Temporary and Disability Assistance (OTDA) by no later than August 14, 2025. Each district is expected to ensure its use of these resources adheres to the guidelines established in this LCM, as expenditures deviating from these guidelines will not be reimbursed. Il. Background The Family-Centered Case Management Services (FCCMS) initiative was originally established in the New York State Fiscal Year 2024-25 Budget for districts to hire additional staff to support the needs of families whose circumstances require a more intensive level of case management to stabilize their households and transition toward greater financial security. The target population includes households with complex needs such as mental health conditions, developmental disabilities, substance use disorders, homelessness and/or those experiencing domestic violence. OTDA 25-LCM-07 (Rev. 6/2025) 10 Most Peed Street Albany MY 12243-000 1 A total of $17.2 million has been made available in the enacted State Fiscal Year (SFY) 2025-26 budget to support FCCMS. This amount reflects the same level of funding as the SFY 20024-25 appropriation. While all funding is subject to legislative enactment each year, continuing support for FCCMS is expected. The program year 2025-26 FCCMS allocations are listed per district in Attachment A. The funding allocation levels for each district were calculated based on caseload size and remain consistent with the amounts from the previous program year, to ensure that districts may retain the same operations and staffing levels approved in their 2024-25 Program Plan. For reference, the allocations and guidance for the initial 2024-25 program year of FCCMS were released in 24-LCM-07. Ill. Program Implications Program Plans To access their FCCMS funding for the 2025-26 program year, all districts must submit a Program Plan (Attachment B) that provides an overview of the district's proposal for administering their FCCMS program, and a Budget Outline (Attachment C) breaking down how their allocation will be utilized. This includes districts who had plans approved by OTDA last year and have already established an ongoing FCCMS program. These districts are encouraged to review their previously approved plan and budget with consideration towards how their program needs might have changed or evolved. Districts have discretion to keep their FCCMS program design the same in the 2025-26 program year or to change any aspect of the plan as they see fit, as long as it still follows program guidelines and does not exceed the district's allocation amount. For instance, districts who previously budgeted for costs more closely associated with implementation efforts could adjust their 2025-26 budgets to use more funds for programmatic expenses. Beginning with the 2025-26 program year, districts can claim as non-administrative expenses some non-reoccurring purchases for items and services provided directly to FCCMS participating families to meet emergency needs or help them attain housing or financial stability. Examples of these purchases include, but are not limited to, personal care items, toiletries and cleaning supplies; clothing for interviews; bus passes to attend FCCMS appointments; haircuts and head lice treatment; and baby items and children's needs such as car seats and pack-n-plays. The combined cost of all purchases provided directly to clients must not exceed 3% of the district's total budget for FCCMS and funding cannot be used for regular recurring expenses. Districts should clearly provide an explanation for these items in their Budget Outline like any other non-salary expense and explain how they support FCCMS operations in their Program Plan. Consideration should be given as to how to best use FCCMS staff to link participating households to existing resources and avoid duplication of effort. The Program Plan should state the overarching objective the district intends to achieve with this funding, break down the estimated distribution of funds by number of staff the plan supports, indicate the credential level/specializations of these staff (actual or prospective), identify the programs and services the staff would be involved in providing, and describe the target population the district plans to serve through its FCCMS initiative. Districts must identity their non-salary costs in the program plan, which should align with those costs in the baseline budget. Districts must collaborate with the county mental hygiene department's Director of Community Services (DCS) in planning their Family-Centered Case Management Services design. The Program Plan must include documentation that services will be coordinated with Single Point of Access (SPOA) and Children's Single Point of Access (CSPOA) and OTDA 25-LCM-07 (Rev. 6/2025) 40 Noth Pead Stee: Alan, MY 12243-0001 *025:: 30: 2 not duplicate these resources. Districts must also coordinate with any existing Children's System of Care infrastructure with the county DCS. A list of DCS contacts for every county mental hygiene department can be found at https://www.clmhd.org/contact local mental hygiene departments/ FCCMS Program Plans and Budget Outlines must be submitted to Kyle Miller at [email protected] no later than August 14, 2025. To expedite review, please consider highlighting changes from the prior year's plan. Program Design The FCCMS initiative provides funding intended to support credentialed or appropriately experienced staff in each district to provide a range of case management services for TANF-eligible families. Districts have flexibility in determining how the staff hired through FCCMS would best be utilized to support their program and client population needs. Districts may have these staff support their general Family Assistance (FA) and/or Safety Net Assistance Maintenance of Effort (SNA-MOE) applicant and recipient populations (case types 11, 12, and those type 16 and 17 that are SNA-MOE [i.e., State charge code 63 or 64]). They could also choose to target the program toward a specific FA or TANF 200% eligible population for whom there is a marked need for additional resources, such as families experiencing homelessness. Activities recommended by OTDA for FCCMS staff include, but are not limited to: • Providing assessments to determine whether individuals need specialized services to progress and potentially identifying unaddressed treatment, rehabilitation and support needs to guide employment planning; • Assisting individuals with complex care needs in navigating State and federal benefits programs to ensure they receive all benefits to which they're entitled and do not fall out of program compliance; • Connecting clients with behavioral health needs to SPOA and CSPOA. Where appropriate, helping clients through the process of applying for Social Security benefits and obtaining the necessary documentation; • Identifying client treatment, rehabilitation and support needs and linking them to the necessary providers while acting as liaison to ensure the treatment is appropriate and consistent with their goals for family stabilization and well-being. Monitoring individuals' ongoing progress and ensuring they receive the supportive services to attend appointments when needed; • When appropriate, providing direct support to assist individuals currently undergoing crisis situations including crisis intervention and connection to local crisis services, same- day assistance navigating the process of applying to have immediate needs met, or peer navigation; • Working with district workers to determine the types of activities and the number of hours to include in applicant/recipient employment plans and providing ongoing guidance in case decision-making and how to interact effectively with individuals; • Training staff how to best identify and work with individuals and families with issues such as mental health, substance use, homelessness, and domestic violence; OTDA 25-LCM-07 (Rev. 6/2025) 40 Nonth Peed Surget Albany MY 12243-0001 | were cida to gov 3 • Identifying and maintaining partnerships with other community-based treatment and supportive service providers to ensure a strong referral network is in place. Participating actively in any existing Children's System of Care infrastructure in collaboration with the local DCS. This is critical to ensuring that local funding and resources are coordinated and utilized for maximum benefit. It is important that staff hired through this initiative believe that recovery is possible and strive for seamless service provision and "warm handoffs" for the families served; • Coaching households on locating and retaining housing, including building positive relationships with landlords and temporary housing providers; and • Providing case management for unhoused families placed in hotels/motels where there is not a service provider present. FA and SNA-MOE individuals and families determined to be in need of these services should be directed to the FCCMS staff through referrals by their initial case manager/district worker as outlined by the district's FCCMS Program Plan. Case managers/district workers should make the referrals whenever potentially complicated barrier issues are identified, or when a client/family is struggling to meet eligibility requirements, engage in their plan for employability (for instance, if they are approaching program time limits or have a sanction or other non-compliance they don't appear to be attempting to resolve), or comply with the requirements of their Independent Living Plan (ILP) as required to remain in temporary housing. Staff Recruitment For districts whose new or updated 2025-26 Program Plans require hiring new FCCMS staff, OTDA strongly encourages contacting and partnering with local educational institutions that train Master's-level and other appropriate licensed clinical counselors. These institutions represent a strong recruitment source for the new staff positions, as well as potential partners for future initiatives to potentially expand the FCCMS program for the benefit of all parties, such as internships placing Master's program students with the districts. However, districts are not precluded from hiring staff who do not hold specific educational credentials if the individual(s) possess the appropriate work and/or lived experience as well as the knowledge, skills, and ability to do the job. Staff should be culturally competent and have training in trauma-informed practices. Target Population/Eligibility FA and/or SNA-MOE applicant and recipient populations (case types 11, 12, and those type 16 and 17 that are SNA-MOE), or a specific FA or TANF 200% eligible population for whom there is a marked need for additional resources are eligible to be served by the FCCMS staff supported through this funding. If a district chooses to utilize these staff to serve other populations in addition to those eligible for TANF, their salaries must be cost- allocated appropriately. Consistent with TANF guidelines, OTDA has set a 15% spending limitation on administrative costs. It is expected that because the staff hired through this initiative are providing direct services, their salaries and most of the costs associated with the program will be considered non-administrative. However, OTDA acknowledges that some program expenses may fall under the definition of administrative costs. Non-administrative (program) costs and administrative costs are defined as follows: OTDA 25-LCM-07 (Rev. 6/2025) 10 Morn Pead Sheet Abag MY 12243:0001 | wvy ema ny goi • Non-administrative (program) costs are the direct salaries and fringe benefit costs of the staff providing direct services; providing program information to clients; developing employability plans, providing work activities and work subsidies for eligible program participants; providing post-employment services and work supports; and performing case management services. Non-salary costs of staff performing work activities that are considered programmatic are also allowable program costs. Non-salary costs may include, but not be limited to travel, training expenses, postage, utilities, rental costs, maintenance, supplies, and equipment. Contracts whose main purpose is to provide services defined as program costs as above are considered program as well. • Administrative costs are the salaries, fringe benefits, and non-salary costs of staff performing activities related to eligibility determinations; preparing program plans, budgets, and schedules; monitoring programs and projects; performing procurement activities; providing public relations; performing accounting, legal, payroll and personnel activities; property management; and preparing reports and other documents. Community of Practice and Reporting In conjunction with the initial launch of the FCCMS program, OTDA also established a statewide Community of Practice intended for the new case management staff and other stakeholders across every district. This Community is presented as a space for the workers who are involved in day-to-day case management to share best practices, give updates on the progress of their district FCCMS initiatives, report what training/resources staff might need from OTDA and other agencies, and discuss issues and case trends they are encountering in their regions. It is envisioned that this Community of Practice will continue to meet quarterly. Any district participating in FCCMS is strongly encouraged to identify one or more staff to represent them in the Community if they have not already done so. To notify OTDA with the contact information to add any new staff to the Community of Practice, contact Kyle Miller at Kyle. [email protected]. Each district that operates an FCCMS program is also responsible for submitting an annual report to OTDA providing information on district progress in applying this funding towards their stated initiatives. This report will contain information on the nature of the services provided by the staff hired under the program, the number of referrals made and households who received services and pertinent data on recipients' outcomes such as connections to services, sanctions resolved, housing located and retained, and entries to employment. IV. Claiming Districts must follow eligibility requirements for use of these funds as described in this LCM. Expenditures for this project should be claimed through the RF17 special project claim package for the months) that the expenditures were made. These costs are first identified on the RF2A claim package as F17 functional costs and reported in the F17 column on the LDSS-923 "Cost Allocation Schedule of Payments Administrative Expenses Other Than Salaries" and the LDSS-2347 "Schedule D DSS Administrative Expenses Allocation and Distribution by Function and Program" (Schedule D). After final accepting the RF2A claim package, the individual project costs are then reported under the project label FAM CEN 2025 on the RF17. Salaries, fringe benefits, staff counts, and central services costs are directly entered on the LDSS-4975A "RF17 Worksheet, Distribution of Allocated Costs to Other Reimbursable Programs" while overhead costs are automatically brought over from the RF2A, Schedule OTDA 25-LCM-07 (Rev. 6/2025) 20 Noch Pasil Street Albany MY 12243-0001 5 D and distributed based upon the proportion of the number of staff assigned to this project. Employees not working all their time on this project must maintain time studies to support the salary and fringe benefit costs allocated to the program. Non-salary administrative costs are reported with the appropriate object of expense code(s) on page 1 of the LDSS-923B "Summary - Administrative Schedule of Payments for Expenses Other Than Salaries for Other Reimbursable Programs." Program costs should be reported as object of expense code 37 - Special Project Program Expense on page 2 of the LDSS-923B "Summary - Program Schedule of Payments for Expenses Other Than Salaries for Other Reimbursable Programs." Total project costs should be reported on the LDSS-4975 "Monthly Statement of Special Project Claims Federal and State Aid (RF-17)" as 100% Federal Share and will be reimbursed up to the amount of each district's allocation. To receive reimbursement, claims for expenditures of FAM CEN 2025 for the period July 1, 2025, through June 30, 2026, must be final accepted in the Automated Claiming System (ACS) by December 31, 2026. Further instructions for completing time studies; the LDSS-923, LDSS-923B and Schedule D; and the RF17 claim package are found in Chapters 4, 7, and 18, respectively, of the Fiscal Reference Manual (FRM) Volume 3. The FRMs are available on-line at: https://intranet.otda.ny.gov/bfdm/financel. Claiming contacts: Regions 1-5: Justin Gross: 518-474-7549 or otda.sm.field [email protected] Region 6: Michael Simon: 212-961-8250 or [email protected] Issued By: Name: Valerie T. Figueroa Title: Deputy Commissioner Division/Office: Employment and Income Support Programs / Office of Temporary and Disability Assistance OTDA 25-LCM-07 (Rev. 6/2025) 10 Nosh Peod Smet Albany NY 12243-0001 | cover otoo dy got 6 Family and Human Services Committee Roll Call District Name District 7 - Hyde Park and Pleasant Valley Truitt* Yes District 25 - Amenia, Washington, Pleasant Valley & Millbrook Houston* District 3 - LaGrange | Polasek* District 16 - Fishkill and Beacon Valdés Smith* District 9 - City of Poughkeepsie Atkins* District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie Travelpiece District 5 - Town of Poughkeepsie D'Aquanni District 8 - City and Town of Poughkeepsie Brendli District 11 - Clinton, Pleasant Valley, and Rhinebeck Kearney District 17 - Town and Village of Fishkill McHoul (VC) District 19 - North East, Stanford, Pine Plains, Milan & Red Hook Drago District 22 - Beekman and Union Vale Garito (C) Present: Absent: Vacant: 10 2 Resolution: Motion: Total: Abstentions: No absent Absent 10 Yes No 2025175 ACCEPTING GRANT FUNDING FROM THE OFFICE OF TEMPORARY AND DISABILITY ASSISTANCE AND AMENDING THE 2025 ADOPTED COUNTY BUDGET AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES NOVEMBER 6, 2025 Roll Call Sheets District Present: Absent: Vacant: District 7 - Hyde Park and Pleasant Valley District 25 - Amenia, Washington, Pleasant Valley & Millbrook District 3 - LaGrange District 16 - Fishkill and Beacon District 9 - City of Poughkeepsie District 1 - Town of Poughkeepsie District 2 - LaGrange, Pleasant Valley & Town of Poughkeepsie District 4 - Hyde Park and Town of Poughkeepsie District 5 - Town of Poughkeepsie District 6 - Town of Poughkeepsie District 8 - City and Town of Poughkeepsie District 10 - City of Poughkeepsie District 11 - Clinton, Pleasant Valley, and Rhinebeck District 12 - East Fishkill District 13 - East Fishkill and Wappinger District 14 - Wappinger and Town of Poughkeepsie District 15 - Wappinger District 17 - Town and Village of Fishkill District 18 - City of Beacon and Fishkill District 19 - North East, Stanford, Pine Plains, Milan & Red Hook District 20 - Red Hook, Tivoli, and Rhinebeck District 21 - East Fishkill District 22 - Beekman and Union Vale District 23 - Pawling, Beekman and East Fishkill District 24 - Dover and Pawling Resolution: _ Motion: Last Name YES Truitt Houston Polasek Valdés Smith Atkins Gorman Travelpiece Lawler D'Aquanni Kaul Brendli Johnson Kearney Metzger Paoloni Versaci Faust McHoul Page Drago Munn Caswell Garito Rolison House Total : Yes Abstentions: NO Absent No 2025175 ACCEPTING GRANT FUNDING FROM THE OFFICE OF TEMPORARY AND DISABILITY ASSISTANCE AND AMENDING THE 2025 ADOPTED COUNTY BUDGET AS IT PERTAINS TO THE DEPARTMENT OF COMMUNITY & FAMILY SERVICES NOVEMBER 10, 2025