Town Board Regular Meeting Summary (PDF)

TOWN OF POUGHKEEPSIE TOWN BOARD MEETING SEPTEMBER 23, 2026 SUMMARY PRESENT: Supervisor Edwards ABSENT: Town Clerk Salvatore Councilman Freeman Councilwoman Laird Councilman Thangiah Councilwoman Watson Councilman Sharpe Councilwoman Shershin Deputy Town Clerk Lawson Town Attorney Slaby 09:23-01 Public Hearing Historic Designation – 11 Vassar Road (Historian Pinna) -Poughkeepsie Steakhouse CARRIED 7-0 09:23-02 Public Hearing Amend Town Code Ch.195, “Vehicles and (Chief Cavaliere) Traffic”, on Boardman Road CARRIED 7-0 09:23-03 Presentation The Ridge at South Hills-Affordable Housing (Director Welti) PRESENTATION MAY BE VIEWED ONLINE SUPERVISOR MADE A MOTION TO MOVE THE FOLLOWING ITEMS UP IN THE AGENDA 09:23-14 Authorize Special Consents SC1 (Legal) CARRIED 7-0 PROPOSED ITEMS FOR CONSIDERATION UPON SPECIAL CONSENT 09:23-SC1 Resolution Declaring October 3, 2026 as Friends of (Supervisor Edwards) Peach Hill Day CARRIED 7-0 09:23-04 Appoint Shreyashree "Shree" Pradhan as Planner (Personnel) CARRIED 7-0 09:23-05 Appoint Alia Marji as Part Time Recreation Assistant (Personnel) at the Senior Center CARRIED 7-0 09:23-06 Authorize Letter of Intent with IBM for Community (Supervisor Edwards) Benefit Agreement CARRIED 7-0 09:23-07 Authorize the Supervisor to Sign Non-Disclosure Agreement with IBM (Legal) CARRIED 7-0 09:23-08 Approve Settlement with Windstream Enterprise (Legal) CARRIED 7-0 09:23-09 Authorize Town Clerk to Advertise RFP re Construction (Legal) Manager for Town Hall & Police/Courts Reno. CARRIED 7-0 09:23-10 Award Mechanical/HVAC Design at 244 Boardman (Engineering) Road CARRIED 7-0 09:23-11 Amended Resolution Real Property Tax Payments in (Receiver Gemmati) cash be in exact amounts CARRIED 7-0 09:23-12 Authorize Block Party – 37-43 Point Street (Town Clerk Salvatore) CARRIED 7-0 09:23-13 Notification Town Clerk Events (Town Clerk Salvatore) NO EVENTS AT THIS TIME Committee/Reports: ** only two Committees Reported due to late night Rest will report next week -Supervisor’s Report -Finance Committee (Laird/Freeman) ** -Recreation and Parks (Sharpe)** -Joint Water Plant (Laird) -Tri-Municipal Sewer Plant (Edwards) -Budget Committee (Shershin/Freeman) Liaison Reports: as appropriate (Historic Preservation, Plumbing Board, Conservation Advisory Committee, Climate Smart Task Force, Hudson 7) BE IT RESOLVED, the Town Board of the Town of Poughkeepsie does hereby adjourn to Executive Session at 9:31 PM to consider the following: 1. To discuss matters which are exempt under the Open Meetings Law including a. Matters leading to the appointment of a particular person AND BE IT FURTHER RESOLVED, that no action appropriating money will be taken. CARRIED 7-0 TOWN BOARD RETURNED FROM EXECUTIVE SESSION AT 10:04 P.M. NO ACTION TAKEN TOWN BOARD MEETING ADJOURNED AT 10:05 P.M. RESOLUTION 9:23-#__ OF 2026 DESIGNATION OF HISTORIC LANDMARK FOR THE POUGHKEEPSIE STEAKHOUSE LOCATED AT 11 VASSAR ROAD WHEREAS, the Historic Preservation Commission of the Town of Poughkeepsie has made a recommendation to the Town Board of the Town of Poughkeepsie for the designation as a landmark of property located at 11 Vassar Road, Poughkeepsie, New York, Grid No: 134689- 6260-04-535313-0000; and WHEREAS, pursuant to Chapter 126 of the Code of the Town of Poughkeepsie, a public hearing was held on September 23, 2026 at 7:00 p.m. at the Town Hall, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, New York concerning such designation, public notice being given for said hearing and all interested parties having an opportunity to be heard; and WHEREAS, that the Legal Notice of Public Hearing was posted on August 25, 2026, and published in the Poughkeepsie Journal on September 8, 2026, and WHEREAS, said action is a Type II Action pursuant to the NYS Environmental Quality Review Act such that no further environmental review is necessary; now therefore BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie hereby designates 11 Vassar Road, to be an Historic Landmark subject to all the applicable rules and regulations found in Chapter 126 of the Code of the Town of Poughkeepsie; and BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to give the appropriate notification as required by the Town Code. Dated: Septembn 231d 2026 Moved: Oreg Freeman Seconded: Bariana Laird Motion passes/ fails: Ayes Nays G:Imllegal\r|2026 SeptiSept 23\11 VassarRd.docx ES/mem t-9/15/2026 m-9/23/2026 PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards AYE NAY ABSTAIN G:Imllegal\2026\SeptiSept 23\1 | VassarRd.docx Town of Poughkeepsie Historic Preservation Commission ONE OVEROCKER ROAD Phone: (845) 485-3646 POUGHKEEPSIE, NY12603 Fax: (845) 485-8583 August 5, 2026 To: Supervisor Rebecca Edwards From: John R. Pinna, Historian Topic: Landmark Designation of 11 Vassar Road, Poughkeepsie, NY 12603' The Historic Preservation Commission is recommending the Poughkeepsie Steakhouse at 11 Vassar Road, Poughkcepsie, NY 12603 to be recognized and designated as a local historic landmark by the Town of Poughkeepsie Council. The Poughkeepsie Steakhouse is a significant historical home in the Town of Poughkeepsie. The application and supportive historical documentations explain why the house should be designated as a local landmark. This is a fine example of the concept of "progress through preservation". Respectfully, Town of Poughkeepsie Historian Historic Prescrvation Commission Chairperson [email protected] (845)485-3646 Town of Poughkeepsie Historic Preservation Commission Landmark Designation Application Thank you for your interest in Historic Landmark Designation status for your property! Preserving history helps to create a sense of place, a feeling of community, and an observable continuity with the past. By having your property designated as a landmark, you are preserving part of the history of the Town of Poughkeepsie for future generations. To begin the application process, please complete the attached questionnaire to the best of your knowledge. We understand you may have questions and the Town of Poughkeepsie Historic Preservation Commission is happy to assist you! You may also schedule a preliminary discussion with the Commission by contacting the Town Historian, John Pinna, at 845-485-3646. The Town of Poughkeepsie Historic Preservation Commission (TOPHPC) application process: 1. Submission of application 2. Certified letter is sent to the owner of the property concerned for historic land marking. Letters are also sent out through regular mail to property owners within 300 feet of the parcel boundary. These letters are sent out to invite all parties to the commission meeting to share their comments before a commission vote for or against recommending the property for the new status. 3. A vote by the commission takes place. 4. Once the commission votes to recommend the property to the Town Board for historic designation, a second round of notifications go out to the owner and all interested parties as described above about the town hearing and a final vote for or against designating the property will take place. 5. Once the town vote is taken, the Town Clerk will send a letter out to the owner verifying the outcome of the vote and final status of the property to the owner. 6. If your property is voted as a designated landmark, a plaque will be ordered by the Town for you to proudly display on your property. A link to the Town of Poughkeepsie Historic Preservation Code (Chapter 126) can be found here: http://www.ecode360.com/6321432 This application may be returned to the Town of Poughkeepsie Historian either by: Email to: [email protected] Or by mail: Town of Poughkeepsie Attn: Town Historian, John Pinna 1 Overocker Road Poughkeepsie, NY 12603 Phone: 845-485-3646 1 •. • Town of Poughkeepsie Historic Preservation Commission Landmark Designation Application Property Identification: Property Owner(s)/Organization: Geraldon Realty Inc. 11 Vassar Road Property Address: City, State/Zip: _ Poughkeepsie, NY/12603 Parcel Identification Number (section/block/lot): 134689-6260-04-535313-0000 This number can be obtained using ParcelAccess online: http://geoaccess.co.dutchess.ny.us/parcelaccess/ Property Name (if applicable): Poughkeepsie Steakhouse/Gibson House Mailing Address (if different from above): 1 Rock Garden Way, Poughkeepsie NY/12603 Phone: Email: Description: Building Material (please check all that apply): Exterior Walls: wood clapboard poured concrete • other: Cedar-g" wood shingle concrete block vertical boards vinyl siding stone brick _ plywood aluminum siding cement-asbestos Roof: I asphalt shingle Foundation: stone •asphalt roll wood shingle L metal slate • brick • poured concrete concrete block 2 : Town of Poughkeepsie Historic Preservation Commission Landmark Designation Application Other materials and their location(s): Steel framing around the foundation, hardwood floors inside the building from 1930s Steel framing around the foundation, hardwood floors inside the building from 1930s Condition of Building: excellent • good • fair deteriorated Side(s) of building visible from public way: Yes •NO If yes, please indicate which side(s) (example: North, South, West and East if on corner lot): North, East, and West None Related Outbuildings (barn, carriage house....): None Landscape Features (if applicable): Other Notable Features of Building and Site (include interior features if known): General structure and features from 1930s remodeling intact, including original hardwood floors • Date of Initial Construction: 1850 Architects)/Date: unknown unknown • Builder(s)/Date: rebuilt in Colonial Revival style during the 1930s Alterations/Date (if known): unknown Original Use: Present Use: . (421) Resturant [Poughkeepsie Steakhouse] Town of Poughkeepsie Historic Preservation Commission Landmark Designation Application Historical and Architectural Importance (special character, historical significance, uniqueness of architectural desig...). See attached documents Signature of Applicant/Property Owner(s): And Deody, Date: 7-11-22 Date: For Commission Use: Date Application Received: Date Application Reviewed: Action: Accepted 7/11/26 8/4/26 _ Denied Request further information 4 Gibson's Restaurant - 2016 - 2020ish Owner: Robert Dooley Former co-owner of Mahoney's Pub - Former Principal of R.J. Dooley Realty - Owned Dooley Square - Went under in 2009 Parcel Number 134689-6260-04-535313-0000 Parcel Address 11 Vassar Rd Municipality Poughkeepsie Owner Name Geraldon Realty Inc (Primary) Primary Owner Mailing Address 1Rock Garden Way Poughkeepsie, NY 12603 Lot Size 616 ac (s) Land Use (421) Restaurant Assessment Land: $177,000 Total: $421,500 Market Value $421,500 School District Wappingers CSD Agricultural District None Roll Section 1 (Taxable). Tax Code N (Non Homestead) Deed Information Book: 22016 Page: 8458 Hobnobbin Pub Been in business for 27 - 30 years Closed on October 31st, 2016, and went under new ownership Owner: Merrick Egan - The pub was supposedly haunted - Reasons why are unknown - The property showed a listing on the LoopNet realty site in April 2016 - Ranked second best burger joint in Poughkeepsie, right after Wendy's in 1993 Gibson's Colonial Inn - Owner: William P. NeJame 1959 - 1986/89 He was issued a liquor license in Oct. 1959 to serve beer, wine, cider, and liquor. - Drinks can only be consumed on the property - Sold his interest in the New Market Mills Street Store to his sister, Mrs. Betros in 1959 - His sister died in 1990 from an illness at age 76 - He and his brother Edward attended the funeral Gibson's Colonial Inn - 1937 - 1959 - Owner: William Edward Gibson Sr. - Operated the business with his brother Raymond - Sold the business in July 1959 to William P. NeJame - Former Manager at the Amrite Club for 13 years - He died in 1961 of a seizure - A very active member of the community - Family: - Parents: William H. Gibson and Emily M. Zimmer. Gibson - Wife: Winfred Agnes Mullaney Gibson - Son: William Edward Gibson Jr. - Sisters, brothers, and nieces and nephews Sources: Wilson, Geoffrey. "Hobnobbin' Pub to Close; New Pub to Open at Site." Poughkeepsie Journal. Poughkeepsie Journal, September 23, 2016. https://www.poughkeepsiejournal.com/story/entertainment/dining/greattastes/2016/09/ 23/hobnobbin-pub-close-october/90906100/. Wilson, Geoffrey. "Hobnobbin' Pub to Close; New Pub to Open at Site." Poughkeepsie Journal. Poughkeepsie Journal, September 23, 2016. https://www.poughkeepsiejournal.com/story/entertainment/dining/greattastes/2016/09/ 23/hobnobbin-pub-close-october/90906100/. "Poughkeepsie Journal 12 Oct 1959, Page Page 16." Historical Newspapers from 1700s- 2000s - Newspapers.com. Accessed May 3, 2023. https://www.newspapers.com/image/114800952/?terms=William+P.+NeJame&match=1. "Poughkeepsie Journal 10 Oct 1961, Page Page 19." Historical Newspapers from 1700s-2000s - Newspapers.com. Accessed May 3, 2023. https://www.newspapers.com/image/114539642/?terms=William+P.+NeJame&match= 1. Dunn, Bill. "Hudson Valley Pub Closing Its Doors after 27 Years." 92.7/96.9 WRRV, September 23, 2016. https://wrrv.com/local-bar-and-restaurant-to-close-its-doors-for- good/. Kessler, Nick."Poughkeepsie Restaurant Forced to Retire Outdoor Dummies Due to Mysterious Letter." 92.7/96.9 WRRV, October 13, 2020. https://wrrv.com/poughkeepsie-restaurant-forced-to-retire-outdoor-dummies-due-to- mysterious-letter/. Kessler, Nick."The Creepy Dummies Are Back in Poughkeepsie." 92.7/96.9 WRRV, December 15, 2020. https://wrrv.com/the-creepy-dummies-are-back-in-poughkeepsie/ Kessler, Nick. "Poughkeepsie Restaurant's Dummies Are Back despite Warning." 92.7/96.9 WRRV, August 27, 2021. https://wrrv.com/poughkeepsie-restaurants- dummies-are-back-despite-warning/. Property card: https://gis.dutchessny.gov/parcelaccess/property- card/?parcelgrid=13468900626000045353130000&parcelid=79410 History Per the 2011 Reconnaissance-Level Historic Resource Survey Update, the house presently situated at 11 Vassar Road was constructed in 1850 for Benjamin Everett.' Having purchased the land from Le Grand Dodge in 1846, I am unsure as to the exact reason the house was originally constructed I suspect that the house was not constructed for habitation. In 1850, Benjamin Everett is listed as having lived just south of his new property, indicating he was already well-situated prior to this new construction. I suspect its initial purpose was as an inn or similar such business, but I cannot provide sufficient information to support this claim. Regardless, the property was sold by Everett to James A. Seward on April 24, 1859.4 The property was sold again by Seward to John Roach in 1862, who sold it to Adrian M. Cornell five years later. Cornell then sold the house back to Roach in 1868. There are two areas of note in regard to these sales. First, is that Adrian Cornell also did not live on the property, further indicating its primary use as a business rather than residential.? Second, is the involvement of John Roach. John Roach owned several properties in the Poughkeepsie area throughout his life, but his primary business was naval construction. He was contracted by the presidential administration of Chester A. Arthur to construct the first four steel warships for the U.S. navy in the 1880s, an endeavor which bankrupted his company and apparently contributed to his death soon thereafter. After his death the property found its way into the hands of William H. Howell, who leased the property to Raymond J. Gibson and William E. Gibson. After remodeling the original house, the Gibson brothers would open the property on August 17, 1937 as the ' https://www.townofpoughkeepsie.com/DocumentCenter/View/163/Survey-Report-PDE, page 111 2 See attached photographs 1A & 1B 3 See attached photograph 2A 4 See attached photograph 3A, 3B, & 3C 5 See attached photographs 4A, 4B, 4C, & 4D 6 See attached photographs 5A & 5B 7 See attached photograph 6A 8 See attached photograph 7A & 7B Significance preservation. The property at 11 Vassar Road has, in my view, three outstanding qualities that merit its The house located on the property still possesses many of the interior and exterior features added in the late 1930's, and as such stands as a model of the Colonial Revival style. The original hardwood floors in particular remain intact and in excellent condition, thus acting as an excellent representation of early 20th century architecture. Additionally, 11 Vassar Road represents at a minimum the longest continuous property used as a restaurant in Red Oaks Mills. The property has definitively been used as several restaurants since 1937, most notable of which is the Gibson's Colonial Inn. The property was also likely used prior to then as some sort of business endeavor such as a stagecoach inn, given its positioning on one of the earliest paths into downtown Poughkeepsie, though this is speculative. Finally the property passed through the hands of one John Roach in the late 1800's. This is the same John Roach responsible for the construction of America's first steel warships. While he did not live on the property itself, his ownership of it represents an interesting bit of involvement in the larger context of the growing American hegemony of the late 19th century. .' : Gibson's Colonial Inn, a staple of the area for the next few decades? The inn would be sold to William P. Nejame on July 14, 1959, who maintained the inn until his retirement in 1977.!011 After his retirement, Gibson's Colonial Inn would close, becoming several different restaurants over the course of the late 1970's and 1980's. First it became the Country Bread Board, which became Agron's Restaurant in October 1981.'2 Agron's was run by a couple: Meani & Bukurjie Dika, who also acquired the property from either Howell or an interim owner.' By 1986 the property was sold by the couple to J. Crotone Properties Inc., who leased it to SCO-Pet Inc. as La Trattoria from 1986 to 1989. 14 It was then leased to John R. Davis, Timothy D. Murphy, and Merrick Egan, who reopened the property as the Hobnobbin' Pub in 1989.15 The pub would close in 2016, whereupon the property was purchased by Geraldon Realty Inc. under Bob Dooley, who reopened the property as The Gibson, in honor of the Gibson's Colonial Inn. 617 After a few years, he then rebranded the establishment as the Poughkeepsie Steakhouse, which is how the property remains to this day. 9 See attached photograph 8A 10 See attached photograph 9A & 9B 11 https://www.townofpoughkeepsie.com/DocumentCenter/View/163/Survey-Report-PDE, page 111 12 See attached photograph 10A & 10B 13 See DutchessCountyClerkRecordingPage_JCrotoneProperties to GeraldonRealtylnc.pdf 14 See Certificate of Assumed Name- La Trattoria.pdf 15 See Memorandum of Lease - Crotonelnc to Davis & Murphy.pdf 16 See DutchessCountyClerkRecordingPage_JCrotoneProperties to GeraldonRealtyInc.pdf 17 https://www.poughkeepsiejournal.com/story/entertainment/dining/greattastes/2016/12/27/gibsons-restaurant-open-ties- 80-year-past/95870038/ Attached Photographs 1A: Dutchess County Deeds 1846-1847, vol 83-84 - Le Grand Dodge to Benjamin Everitt - October 28, 1846, pl hack did 2 pa retention ein Gett in the 1B: Dutchess County Deeds 1846-1847, vol 83-84 - Le Grand Dodge to Benjamin Everitt - October 28, 1846, p2 lisa clin ally fact and eit but ma That i shaneg 1453/ Cahis in the 2A: Map of Dutchess County circa 1850 by John E. Gillet 3A: Dutchess County Deeds 1859, vol 113-114 - Benjamin H. Everett to James A. Seward - April 24, 1859, pl 3B: Dutchess County Deeds 1859, vol 113-114 - Benjamin H. Everett to James A. Seward - April 24, 1859, p2 3C: Dutchess County Grantor Index 1718-1950 E-F - Everitt - Grantor 1859-1932 4A: Dutchess County Deeds 1862, vol 120 - James A. Seward to John Roach - January 4, 1862, 4B: Dutchess County Deeds 1862, vol 120 - James A. Seward to John Roach - January 4, 1862, p2 4C: Dutchess County Deeds 1867, vol 139-140 - John Roach to Adrian M Cornell - May 6, 1867, pl 4D: Dutchess County Deeds 1867, vol 139-140 - John Roach to Adrian Mi Cornell - May 6, 1867, p2 5A: Dutchess County Deeds 1868-1869, vol 145-146 - Adrian M Cornell to John Roach - November 2, 1868, pl Thed Fordintin 5B: Dutchess County Deeds 1868-1869, vol 145-146 - Adrian M Cornell to John Roach - November 2, 1868, p2 6A: Poughkeepsie Eagle News Wed., Jul.9, 1873: A.M. Cornell Address on Church Street (5th from bottom) :AKD William Amith. i Tallmadig A lini. W. Bwift, Js J. Pellion, Inder all, I'm. Vas Ander Wm. Kimlin, f Bels, agesil, Il Spring, Abraham Varick, Julia Malvin, Jo lin Dentus, (lise. Kircheer, Black, Newor 30. ДРОНЕ! J. 85 00 ES 10 7A: Poughkeepsie Eagle News Thu., Jul.31, 1890: far-left column STATE CAMP. AUCTION BALE Thuroday, July 31, WHITE SUITS. FOR LESS THAN COST FOB SALE AT A BARGAIN D-370e piriees.: Terms to sull p F. R BAIN. & CO., 44 Market D., C. & M. HOSIERY We hate mielrod this week 1500 Pairs OF Isidles' and Gents Hose and Halt Hose FAXON ARD PLAIN, her fresh goodsanda qually well worth 3! • a pisir: to quietes silto, me linto coelded to minko ai SPECTAL SALE OF THRSE: GOODS, and will offer the entire lot af 15 Cts. a Pair 15 Ots. a Poli Tali le realty tie host value. we Jave offer Hostery this season,: Donald, Converse & Maynard Generally the Cased 'Giris" 98 cants. STANIN: ,TO Hamburg, girls REASON ірmіn sars. $226 A very T Dice DreEs:10) a Tears, cars, $2.50, brmer: $3.00, Feather Weight Dreas Shields! to trolve years of age will miale theirches mailed down to $3.00 33.59, $4.00 and 84.50 Ladies Walte. Dressio from each $4.00 to $8.00 Canteld Dross Saletds, If intarested call soon, Pos Dress salelds; 2s: they 11 so go at Block Areas Ahields, these prices: Alew Outing clatt Sulta sin pres india $1.25 to 83.60 each/; male Jackets, 31.96 to 84.00 sachi: John Peterkin, LUCKEY, PLATT & CO. Halin: Street rowied our ATKINS Corset Covers. Pante :Compan; .Tork How warnat fil sievel shone goethe Xei от 0. 8 ATKINS. One Hundred Pair of-Black-Chevl Trousers I We are Willing do Price bostone la TEN Odds and In Stel WELL BEASTA Louis Elting & Sons; daleciot the Finest Clothing Mo 334 MAIN STREET: SUMMER GOODS AT ATTRACTIVE PRICES Dates & Burroughs MINS Dates & Burroughs, DENTISTRYI I. DOWNING, 864 Main SL 7B: The _Times_Tue_Jan_I|_1887_Obituary of John Roach DEATIL OF JOIN ROACH. THE LAST HOURG OF THE GREAT SHIP-BULDER OF CHESTER Song-Coolated Agony to Whleh Batr Dents Croight Repet-the story And init New YorE Jamutry 10w/ohn. Rosen died at 806o lock this morniug, at hia see- dener, comer of Pifth avene and Pit beth street after several anonths of suf fering, tron cancer. Late on Saturny night he sweite from the stumber pro- duced by morphia to agony that no opiate could subdue, and all day Sunday his sat fering continued without Intermission. When De Belden told tim be watilt soon be at rest he whispered fits joy and there after fretentiv cast his evernpon a emal! block near hts bedalde, evidently marking; with grationtion the passing of the hoos that were bringing him eterni relief. At nee o'clock this morning it was seen that the end was near. In the slek chato+ ber at the moment of his death were lils wite, his sons John. Garrett and Biepten, Ars. Jala B, Reach and her theo children, Mrs O. Ranch, Mrs Me- Pheion; daugliter, and bet husband, WillamP. MoPhetion, of Palladelphia: Mise amoine Roach, John Walter, d nephew; Dr James B. Taylor and the Rev. H. B. Grose, pastor of the fint tap- tet Church at Ponghtergele, a triend of the family, who had been in tregoeut at- tendance on Mr. Ronch during his illness. Death was due to extronation of the vitai force. The cancer bad confined taelt to the roof of the mouth and nostrile and did not nuake vetble progress toward a vital point whence a hemorrhage might canse death. The funeral will tate nlace on Thurs đay text at 11 A,M. frow St. Pail's Methodist Muscopal Church, Twentg: second street and Fourth avenue, which his sife ts a member, The burial will be in the family sault at Greenwood Cemetery, 8A: Poughkeepsie Journal Fri_Aug_26_ 1949 In A Growing Community GIBSON'S COLONIAL INN SINCE 1937 The FIRST and OLDEST Business al Red Oaks Mill RAYMOND J. and WILLIAM E. GIBSON 9A: Poughkeepsie_Journal_Fri_ Jul_10_1959: Nejame takes over Gibson's Colonial Inn •Nelame to Run Gibson's Inn William P. NeJame, Fin the Nedames nore Meer Hin * Yesterday that he has pontined Gibson's Colonial Ina bu at Red Onks MIll. Mr, NeJame will continue the Gibson arme The inn has been mahaged, by Willlam and Raymond E. Gib- son for 22 years. The real es- tate Is still owned by Mr. and Mrs. Willem H. Howell. completed ptans for the turure, * they made known. William prior to going into the inn busi- ness, was manager of the Amri- ta club, here, for 14 years, Bay- mond was associated. with film 1 In the club naerly half that.p0- B rlod. William previously had been agsoclated with the former Windsor, Hotel, here, and 3 In hotel work was In Miami, Ela., having completed 40 years tn the business. 9B: Poughkeepsie_Journal_ 1_Wed_Mar_12. _ 1986: Obituary of William P. Nejame 2B- Poughkeepsie Journal Wednesday, Morch 12, 1986 William P. Ne Jame WAPPINGERS FALLS — William He attended schools in Poughkeep- P. Ne Jame, 64, owner of the former sie. Gibson's Colonial Mr. Ne Jame was married April 22, Inn in Red Oaks 1978; in Poughkeepsie to Susan Mills until his re- Savoy, who survives. tirement in 1977. Mr. Ne Jame is also survived by died Monday at two daughters, Michelle Porteous of Vassar Brothers California and Lisa Ne Jame of Auro- Hospital: ra. Colo., three stepchildren: two Mr. Ne Jame brothers, Edward S. Ne Jame of had lived in the Poughkeepsie and Charles Ne Jame Town of Wap- of Connecticut: three sisters, Amelia pinger since Betros, Mary Ne Jame and Jose- 1927. phine Bagwell, all of Poughkeepsie: He was a mem- Iwo grandchildren, several nieces ber of St. Mary's NE JAME and nephews. Church, 269 Church St.. City of Calling hours will be from 2 to 4 and Poughkeepsie. 7 to 9 p.m. today at the Joseph J. Mr. Ne Jame was a member of the Darrow Sr. Funeral Home Inc., 29 S. Veterans of Foreign Wars American Hamilton St., City of Poughkeepsie. Legion Post 37. Prayers will be said at 8 p.m, at the He was a veteran of the U.S. Army funeral home. during World War I1. A Mass of the Christian Burial will He was born Jan. 27, 1922, in Tor- he offered at 10 a.m. Thursday at St. rington, Conn., the son of Malaky Ne Mary's Church, city: Jame of Poughkeepsie, who sur- Burial will be in St. Peter's Ceme vives. and the late George Ne Jame. tery, Town of Poughkeepsie. bi N te R C 1 1 ( S J 10A: Poughkeepsie_Journal_Fri_Aug_8 1980: Country Bread Board (top) paio Jouma Friday, August B 1980 One of the prime commerciat spots in Dutchess County has to be occupi and Varist Roded od and Verset Road, Red Oake you've ever tried to get thros Hub at commuter timer gout What we mean. Pet many: many years, the a very attractive, larze structure Gibson's Coloniat ton known Wide as. sometimes; #' place to more oiten, a pince to quati a became the Country Board Weate thero about two years ago and decided, against doing a review. We anarco to spend about to, for two, on ood that se truly let see pre-pack aged, delivered toithe-door ceruly we went back because wa hor pince is under-new, manage 2 mon hey are lying 16 expap he mens and aer some real cooking delanitely better untry Bread Joard hap severat strang aners When you ieat enter, you Restaurant Review Country Bread Board Ronte 376 and Vestar Road Red Oake Mil, Poughkeepsle Py Le Claire T. Wood Kife and teleire Editor managed to romember some of Bud seven days a p.m. Sam, Friday Savel Later benches FE quaine barty ted bodice. are definite leblities The roden fred board it: We undersiand - the even for the prove. ve to do to! walk around written black might be off pretty con LESL sherman's pl 53.95; suf and Children's Discovery Room opening at Lexington EXINGTON + The Chili COUPON COME TO DINNER AT NESE RESTAUR DINNER for TWO '11.90 Relax & Enjoy... SPECIAL ONTHE WEEK GLASS OF WINE OR BEER ESH FRUIT CUP PA BAKED STUFFED SLAMS AD W. HOUSE DRESSING FILET SHAD $5.75 am 9 3 repelable Mont 25.75 Bte: 44 Millbrook Live Enter 677-8919 Platinum - Sat: Eveging OPEN Choice of 10B: Poughkeepsie_Journal_Fri_Jan_15_1982; Agron's Restaurant (top left) The dilemma here a pleasant one Dining Out ta Council receives $3,000 gra PASTS STOCKYARD RESTAURANT OUSTEE 7.95 SHRIMP IN SHELL. 2.53 STRIP STEAK 8.95 NOW CRAB...... STLAX & CRAD...11.95 FRIED SHRIMP... 79: GUNGINESS CHAD. ,12.95 Turner Street. Mopowel! Sunchion 251 SeES HOWARD Jonsons AMERICAN FOOD AT IS BESTI JANUARY 15th: 22ed. 1902 Chicken So Lick'n A MEAL IN ITSELE Saved all day for bunch at Dinner STEP OUT OF WINTER AND INTO THE BI C MALLI SEE OUR Self-Improvement SHOW NOW THROUGH SATURDAY Saşa Cristos In nodhion toi Die mene Trice Fire Corride laners - Ома Несіт BANTAS AUSTEAK & STEIN A January Speciale Lon Out Fainbi: Baile Burger Soup de dour $2.95 Dinner Our Dellelous Pahe Ri served With baked p and at the $6.95 NINE MALL, REG, WATPINGERS FALLS: 297-670g- TIME NANC HE STEAK BARN BATE: Rous hig TUES. WED, THURS. AND FRIDAY PRIME RIBS! CUP OF BAKED ONION SOUF SHOT LOAR OF BREAD & BUTTER ED SALAD (CHOICE DEO IDAHO SAKED POTATC ESS CUP OF COFFEE COMPLETE FOR ONY S 795 Sheu CHANCE OW LOST ANGEL ASLEE Pot mone to prol sy others Band Hot CHOHFROYEATDNSOR Backoun 06-5878 THIS HE PRIME TIME Timelay tone Selvikay 56-30 pro 2no & thi LUNCH & DINNER MENU Newspapers b; $/ancestry https://www.newspapers.com/image/114827325/ Poughkeepsie Journal (Poughkeepsie, New York) • Fri, Mar 3, 1961 • Page 26 Downloaded on Jun 15, 2026 Willom Gibson, 58, Dies; "Ran Inn atRed Ooks Mil B8, 0205 00 with Brot agar at the years, died. Being tre aliment sor Hallahes Hudson River Gibi State where the: 1s_a00Pl0 nure and star Tel home, suffered the fatal setsure were. summoned and oxygen cintil Mr. De. in 1046; be William E Gibson Obit 1961 Clipped By. ferrishls Sep 25, 2016 Copyright © 2026 Newspapers.com. All Rights Reserved. Town of Poughkeepsie Historian ONE OVEROCKER ROAD Phone: (845) 485-3646 POUGHKEEPSIE, NY12603 Fax: (845) 485-8583 July 13, 2026 Town of Poughkeepsie Historic Preservation Commission Re: Town of Poughkeepsie Historic Landmark Designation Dear Owner, This letter is regarding the property you own described as the following: Parcel# 134689-6260-04535313-0000 Poughkeepsie Steakhouse 11 Vassar Road Poughkeepsie, NY 12603 As per the Town of Poughkeepsie General Code, Chapter 126, Article III, Section 126-7 and 126-8, the Town of Poughkeepsie Historic Preservation Commission has initiated steps to designate the above referenced property as a local historic landmark. This landmark designation will not affect local property taxes or traffic. This letter serves to notify you that the property is being considered. As per the General Code, a similar letter is being delivered to all property owners within 300 feet of the property boundaries. As the owner of the property, you have the right to confer with the Historic Preservation Commission prior to the Commission's recommendation on the application. Please notify us immediately if you wish to confer with the Commission. The Commission will meet on Tuesday, August 4, 2026, at 7:00 pm at the Town of Poughkeepsie Town Hall to discuss this designation recommendation. The Historic Preservation Commission must submit its recommendation within 30 days of the date of this letter. If the Historic Preservation Commission decides to submit a recommendation for local historic designation, the Town Board will call a public hearing within 90 days of receiving the recommendation. At least 14 days prior to the hearing, the hearing will be advertised in the local newspaper(s) and a notice will be provided to you as the current owner and all owners within 300 feet of the property boundaries. At the hearing, the Town Board will make the final decision to approve or disapprove the application. If the property is approved as a local historic landmark, any proposed exterior construction, do not need to be approved by the Commission. Respectfully, John R. Pinna JohaR. Fenna own ot Poughkeepsie Historian and Historic Preservation Commission Chairperson [email protected] (845)485-3646 cc: Town of Poughkeepsie Building Inspector Town of Poughkeepsie Historian ONE OVEROCKER ROAD Phone: (845) 485-3646 POUGHKEEPSIE, NY12603 Fax: (845) 486-8583 July 13, 2026 Town of Poughkeepsie Historic Preservation Commission Re: Town of Poughkeepsie Historic Landmark Designation Dear Neighbor, This letter is regarding the property you own which is located within 300 feet of the following property: Parcel# 134689-6260-04-535313-0000 Poughkeepsie Steakhouse 11 Vassar Road Poughkeepsie, NY 12603 As per the Town of Poughkeepsie General Code, Chapter 126, Article III, Section 126-7 and 126-8, the Town of Poughkeepsie Historic Commission has initiated steps to designate the above-reterenced property as a local historic landmark. This landmark designation will not affect local property taxes or traffic. As per the General Code, this letter is being delivered to all property owners within 300 feet of the property boundaries. Please notify us immediately if you wish to confer with the Commission prior to the Commission's decision to recommend the property for historic designation. The Commission will meet on Tuesday, August 4, 2026, at 7:00 pm at the Town of Poughkeepsie Town Hall to discuss this designation recommendation. If the Historic Preservation Commission decides to submit a recommendation for local historic designation, the Town Board will call a public hearing within 90 days of receiving the recommendation. At least 14 days prior to the hearing, the hearing will be advertised in the local newspaper(s) and a notice will be served to the current owner and all owners within 300 feet of the property boundaries. At the hearing, the Town Board will make the final decision to approve or disapprove the application. Respectfully, Share. Penna hn R. Pinna Town of Poughkeepsie Historian and Historic Preservation Commission Chairperson [email protected] (845)485-3646 cc: Town of Poughkeepsie Building Inspector • Town of Poughkeepsie Historic Preservation Commission ONE OVEROCKER ROAD Phone: (845) 485-3646 POUGHKEEPSIE, NY12603 Fax: (845) 485-8583 August 5, 2026 Town of Poughkeepsie Historic Preservation Commission One Overocker Road Poughkeepsie, NY 12603 Re: Town of Poughkeepsie Historic Landmark Designation Dear Property Owner, This letter is regarding the property you own described as the following: Parcel Grid ID: 134689-6260-04535313-0000 Poughkeepsie Steakhouse 11 Vassar Road Poughkeepsie, NY 12603 As per the Town of Poughkeepsie General Code, Chapter 126, Article III, Section 126-7 and 126-8, the Town of Poughkeepsie Historic Commission has initiated steps to designate the above-referenced property as a local historic landmark. This letter serves to notify you that the property is being considered. As per the General Code, a similar letter is being delivered to all property owners within 300 feet of the property boundaries. The Historic Preservation Commission has decided to submit a recommendation for local historic designation. The Town Board will call a public hearing within 90 days of receiving the recommendation. At least 14 days prior to the hearing, the hearing will be advertised in the local newspaper(s) and a notice will be provided to you as the current owner and all owners within 300 feet of the property boundaries. At the hearing, the Town Board will make the final decision to approve or disapprove the application. If the property is approved as a local historic landmark, any proposed exterior construction, alteration, repair, move, or demolition must be approved by the Historic Preservation Commission. The Commission will review any such proposed plans to determine how they relate to the historic significance of the property. Building permits for alterations to the interior do not need to be approved by the Commission. The Town Board will have a public hearing on Wednesday, September 23,2026, at 7 PM at Town Hall to review the application recommendation for the local historic designation of 11 Vassar Road, Poughkeepsie, NY 12603 as a local Town of Poughkeepsie landmark. At the hearing, the Town Board will make the final decision to approve or disapprove the application. Sincerely, At tenna Town of Poughkeepsie Historian and Historic Preservation Commission Chairperson [email protected] (845)485-3646 cc: Town of Poughkeepsie Building Inspector Town of Poughkeepsie Historic Preservation Commission ONE OVEROCKER ROAD Phone: (845) 485-3646 POUGHKEEPSIE, NY12603 Fax: (845) 485-8583 August 5, 2026 Town of Poughkeepsie Historic Preservation Commission One Overocker Road Poughkeepsie, NY 12603 Re: Town of Poughkeepsie Historic Landmark Designation Dear Neighbor, This letter is regarding the property you own which is located within 300 feet of the following property: Parcel Grid ID: 134689-6260-04-535313-0000 Poughkeepsie Steakhouse 11 Vassar Road Poughkeepsie, NY 12603 As per the Town of Poughkeepsie General Code, Chapter 126, Article III, Section 126-7 and 126-8, the Town of Poughkeepsie Historic Commission has initiated steps to designate the above-referenced property as a local historic landmark. As per the General Code, this letter is being delivered to all property owners within 300 feet of the property boundaries. The Historic Preservation Commission has decided to submit a recommendation for local historic designation. The Town Board will call a public hearing within 90 days of receiving the recommendation. At least 14 days prior to the hearing, the hearing will be advertised in the local newspaper(s) and a notice will be served to the current owner and all owners within 300 feet of the property boundaries. At the hearing, the Town Board will make the final decision to approve or disapprove the application. The Town Board will have a public hearing on Wednesday, September 23, 2026, at 7 PM at Town Hall to review the application recommendation for the local historic designation of 11 Vassar Road, NY 12603 as a local Town of Poughkeepsie landmark. At the hearing, the Town Board will make the final decision to approve or disapprove the application Sincerely, now Sohn R. Pinna Town of Poughkeepsie Historian and Historic Preservation Commission Chairperson [email protected] (845)485-3646 cc: Town of Poughkeepsie Building Inspector RESOLUTION 9:23 - # 2 OF 2026 AMEND TOWN CODE CHAPTER 195, ENTITLED "VEHICLES AND TRAFFIC", RELATING TO BOARDMAN ROAD BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie, pursuant to a duly noticed public hearing held on September 23, 2026 at 7:00 p.m. at the Town Hall, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, NY, does hereby amend Town Code, Chapter 195, entitled "Vehicles and Traffic", specifically §195-48. Schedule XIII: "Parking Prohibited at all Times", §195-50. Schedule XV: "No Standing" and §195-41. Schedule VI: "Prohibited Turns at Intersections", as follows: §195-48. Schedule XIII: "Parking Prohibited at all Times": ADD: Name of Street Side Location Boardman Road Both From Zack's Way to just after the entrance of the Library located at 141 Boardman Road §195-50. Schedule XV: "No Standing": ADD: Name of Street Side Location Boardman Road Both From Zack's Way to just after the entrance of the Library located at 141 Boardman Road §195-41. Schedule VI: "Prohibited Turns at Intersections" ADD: Name of Street Direction of Travel Prohibited Turn Hours Boardman Road North Left All At Intersection of From just north of the entrance of 141 Boardman Road to Zack's Way AND BE IT FURTHER RESOLVED, that the Legal Notice of Public Hearing was posted on September 8, 2026 and published in the Poughkeepsie Journal on September 14, 2026; and BEIT FURTHER RESOLVED, that the Town Board of the Town of Poughkeepsie does determine that this action is a Type II Action requiring no environmental review; and G:Imllegal\r12026\SepriScpt 23\PH Ch195-Boardman.docx BE IT FURTHER RESOLVED, that said local law shall become effective immediately upon filing with the Secretary of State. Motion passes/ fails: Ayes Dated: Septembn 2329 2026 Moved: Barbara Laird Scconded: Ann Shershin _Nays LH/mem t-9/16/2026 m-9/23/2026 PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards AYE NAY ABSTAIN kkkkkk G:Imllegal\r\2026\Sepc\Sept 23\PH Ch 195-Boardman.docx +3 Presentation-The Ridge at South Hills-Affordable Housing The Presentation is availabde online as well as some additional items the developer handed out of The meeti There were roguy 184t regents who spoke in Regard to their many concerns on This project, Traffic being the most mentioned isave. September 16, 2026 Ms. Rebecca Edwards Town Supervisor Poughkeepsie Town Hall 1 Overocker Road Poughkeepsie, New York 12603 Re: South Hills Multifamily Housing 237 Route 9D Poughkeepsie, NY Tax ID 134689-6158-01-290785-0000 Dear Supervisor Edwards: The Applicant, Rockabill Properties LLC, requests an appearance in front of the Town Board on at their September 23, 2026, meeting to discuss a proposed 198-unit affordable multifamily development project, which requires a rezoning from the Town Board. The 23.26-acre project site is currently split-zoned and located within the South Hills Center (SHC) and Residence, Single-Family 20,000 square feet (R-20) zoning districts, see enclosed figures. Multifamily development is not permitted in the SHC or R-20 districts, but is permitted in the Residence, Multifamily (R-M) district with site plan approval from the Planning Board. Therefore, the Applicant seeks zoning map amendment approval from the Town Board to rezone the west portion (15.46 acres) of the tax parcel from R-20 to R-M to permit multifamily development. The Applicant also seeks to apply the Anchor Project use designation to the SHC portion of the site (7.8-acres), in accordance with Town Zoning Code Section 210-51.1, to enable increased density of affordable units and development of an approximately 2,500 SF Day care facility. Note that the Applicant will not take the density incentive provided by the Town in the new affordable and workforce housing law.1 Furthermore, the Applicant is not seeking incentives under 210-76, where applicable. The site layout provides for a future connection to the South Hills Mall to the east, providing connectivity as discussed in the Comprehensive Plan. The project proposes the following mix of apartments and townhomes, as shown below: 1 If the rezoning was approved by the Town Board, the project would be eligible to receive an incentive density bonus of 20 units, assuming all conditions of the law are met. Consistent with the Town’s affordable and workforce housing policy, the project will provide a wide range of housing options, including below-market rent units for households whose total gross annual income is at or below 30%, 50%, 60% or 80% area median income (AMI) for the area. It is anticipated that the majority of units will supply housing for the middle-income bracket. For example, a medical technician employed at an area hospital earns between $43,000 to $70,000 per year, depending upon experience. With that salary, in this region, the medical technician would qualify for a 50% AMI unit. The 50% AMI one-bedroom apartment unit is anticipated to rent for approximately $1,200, not accounting for other factors that can potentially lower the end user rent. Note that the project is partially funded by NY State, which will determine the final AMI unit mix. The proposed project aligns with the Town’s desire to provide a wide range of housing options across incomes is important for promoting community stability, enabling residents to live closer to their places of employment, supporting intergenerational and family connections, and encouraging participation in community life and volunteer services. Respectfully submitted, Kyle Ahearn, PE Senior Civil Engineer, LaBella Associates Enclosures: Conceptual Site Plan Rezoning Figures cc: Caren LoBrutto, Senior Planner/Regional Leader, LaBella Associates Applicant 2 6989 INFILTRATION BASIN NFILTRATION BASIN ONE LEGEND BULK TABLE: ZONING DISTRICT: SOUTH HILLS COMMERCIAL (SHC), RESIDENTIAL 20 (R-20) PROJECT REVIEW, REZONING OF R-20 ZONE & SPECIAL USE PERMIT, SEE NOTE 1) ZONING REQUIREMENTS: 2.324 SEOWELLING UNIT/ MINIMUM LOT WIDTH Issue DEVELOPMENT SCHEDULE ZONING DISTRICT UNITS K-M (APARIMENIS R-M (IOWNHOMES) K-M (SUBIUlAL) ITAL CONCEPTUAL SITE PLAN TAX MAP INFORMATION TOTAL UNIT. ARCA =" MAXIMUM IMPERVIOUS SURFACE MAXIMUM HEIGHT MINIMUM PARKING SPACES: 43 (ТОИМНОМЕ) Creator: EH " CAMELOT RO casper creek Cobalt Lake Casper Creek BRIAN RD: Howland NELSON A NELSON AVE OLD ENGLISH WAY TANGLEWOOD DR 300. WOODLAND DR SHEAFE RD EDGEHILL RD CASTLE BLVD [WEST NGVILLE RD CHANNI SHEAFE RD MCKINLED ath: B:\GLOBAL\ Projects\ Rockabill Consulting and Dev JORDAN ST ALEXANDER IN PHYELIS RD. Sources: 1 Project Area: LaBella, 2026: Regrid. 2026 2. Basemap: USGS The National Map: National Boundaries Dataset. 3DEP Elevation Program, Geographic Names Information System. National Hydrography Dataset, National Land Cover Database, USGS Global Ecosystems: U.S. Census Bureau TIGER/Line data: MISES Rio data Natural Earth Date ELS Renartment of State HIII NORA National Centers for Environmental Information. Data N refreshed October 27. 2025-v2.1 LaBella 2,000 Feet 237 Route 9D, Town of Poughkeepsie, Dutchess Co., New York LORI ST RO OLD POST RD Knapps Corner Knapps Corner KERR RD CORD 77 LORRAINE BLVD JACKSON DR JACKSO ROWLEY RD SPRING RD PEWTER CT ARGENT DR SUSAN LN STEPHANIE IN WASSON DR SANDI LINCOLN DR DAISY LN HELEN DR CINDY LN GLEN DR SWENSON DR MONROE DR Wappinger Creek BASIDE DR Wappinger Take LISS RD ALBANY POST RD SCENIC DR WIDMER RD SPLIT Village of Wappingers Falls Wappingers Falls PROSPECT ST EMAIN ST PINE HILL DR DOROTHY HEIGHTS RD IMPERIAL BLVD Wappingers Falls Legend Wappingers falls Village Project Site The Ridge at South Hills USGS Location Map LaBella Project No: 2264031 Date: 7/29/2026 FIGURE 1 Creator CH EAF\ FEAF.a: lath: B:\GLOBAL\ Proiects Rockab South Hills South Hills Old English Way Route 9D Tangi wood Drive 6158-01-290785-0000 Drive Meadow Drive Swenson Drive Legend Project Site Tax Parcels Sources: 1. Project Area: LaBella. 2026: Regrid. 2026 2. Basemap: Google Earth LaBella The Ridge at South Hills 150 300 Feet 237 Route 9D, Town of Poughkeepsie, Dutchess Co., New York Orthophoto Tax Map FIGURE 2 LaBella Project No: 2264031 Date: 7/29/2026 Creator: EH Hills Multifamily Housing\06 Drawings \DIG\Maps\APRX\ ath: B:\GLOBAL\ Projects\ Soutin Road Peekaboo Legend Project Site 1000ft buffer Residential Vacant Commercial Community Services Public Services Sources: 1. Project Area: LaBella. 2026: Regrid. 2026 2. Basemap: Google Earth L LaBella The Ridge at South Hills 300 600 Feet 237 Route 9D, Town of Poughkeepsie, Dutchess Co., New York Land Use Map FIGURE 3 LaBella Project No: 2264031 Date: 7/29/2026 Creator: EH SHC Old English Way Route D FEAF FEAF aorx Tanglewood Drive R-20 Meadow Drive Swenson Drive Legend Project Site Highway Business (B-H) Residence, Single Family: 20,000 square feet (R-20) Residence, Multifamily (R-M) South Hills Center (SHC) ath: B:\GLOBAL\Projects\ Rockabi Sources: 1. Project Area: LaBella. 2026: Regrid. 2026 2. Zoning: Dutchess County Zoning Mapper LaBella The Ridge at South Hills 150 300 Feet 237 Route 9D, Town of Poughkeepsie, Dutchess Co., New York Existing Zoning Map FIGURE 4 LaBella Project No: 2264031 Date: 7/29/2026 Creator: EH SHC Old English Way Route 9D FEAF\FEAF.aprx Tanglewood Drive R-M Meadow Drive 106 Swenson Drive Legend Project Site Highway Business (B-H) Residence, Single Family: 20,000 square feet (R-20) Residence, Multifamily (R-M) South Hills Center (SHC) Anchor Project Area ath: B:\GLOBAL\ Projects\Rockabil Sources: 1. Project Area: LaBella, 2026: Regrid. 2026 2. Zoning: Dutchess County Zoning Mapper NOTE: The Anchor Project Use Designation would be applied to the SHC area of the project site. in accordance with Town Zoning Code Section 210-51.1 N 150 300 Feet LaBella 237 Route 9D, Town of Poughkeepsie, Dutchess Co., New York The Ridge at South Hills LaBella Project No: 2264031 Date: 7/29/2026 Proposed Zoning Map FIGURE 5 $125,900 Orange/Dutchess County, New York 4-Person Area Median Income-FY 2026 AFFORDABLE TO WHOM? Units will be reserved for those making 30%, 50%, 60%, & 80% AMI $37,750 30% of Area Median Income $62,950 50% of Area Median Income $75,540 60% of Area Median Income Cashier: Lifeguard: Fast Food Worker: Laundry/Dry Cleaning Worker: Physical Therapy Aide: Farmworker: Dishwasher: Food Prep Workers: $35,660 $34,910 $36,590 $36,830 $36,870 $36,970 $36,780 $36,740 Payroll Clerk: Paving Operator: Civil Engineering Tech: Fire Alarm Installer: $62,320 $62,670 $61,830 $61,570 Highway Maintenance Worker: $60,610 Post Office Mail Sorter: Home Healthcare Aide: $59,700 $42,630 Emergency Medical Tech: $49,070 Who we are: Affordable Housing Concepts (AHC): a 3rd generation owned development and construction company working with all types of housing but specializing in affordable housing. With over 50 years experience and hundreds of millions of dollars of real estate development and construction projects, AHC understands the building process from first concept and funding application to bricks, boards, nails, and mortar. AHC navigates the local and state apporval process, secures funding, and ensures projects that meet community neecs. "We downsized and moved to Harmony Hall. This is our first apartment experience and we couldn't be happier! We can talk to management and maintenance which is great. We're members of a community here and it feels like home." -Susan & Lance Lange, Harmony Hall Residents Firefighter: $72,360 Chef/Head Cook: $74,890 Electrician: $72,840 HC Social Worker: $72,720 Plumber: $71,830 Spec Ed Teacher: $70,780 HVAC Installer: $68,190 License Practical Nurses: $67,200 Paralegal/Legal Assist: $65,400 Physi Acco Occu Netw Kind Ment Polic Libra Paran Rockabill: Founded in 2007, Rockabill is a pre-eminent preparing funding applications to Federal, State, and Ci funding, and leading the closing of deals. Rockabill has s over 13,000 units of housing. Rockabill is known for its project receives dedicated resources from concept throu SOURCE: U.S. Bureau Nonmetropolitan Area ( Note: The following is presented soley for educational purposes. Final rents are determined by NYSHCR/I Rental limits presented are from 2026 and are subject to change. Data is from the Kiryas Joel-Newburgh-Pc Unit size Qualified HH Income Limit (AMI) * Tax Credit Program Rent per Applicable AMI Studio 30% LIHTC & SLIHC 1BR 30% LIHTC & SLIHC 2BR 30% LIHTC & SLIHC 3BR 30% LIHTC & SLIHC 4BR 30% LIHTC & SLIHC $ $ $ $ $ 661 708 850 982 1,133 Studio 1BR 2BR 3BR 4BR Studio 1BR 2BR 3BR 4BR Studio 1BR 2BR 3BR 4BR Studio 1BR 2BR 3BR 4BR 40% 40% 40% 40% 40% 60% 60% 60% 60% 60% 80% 80% 80% 80% 80% LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC LIHTC & SLIHC $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 882 945 1,134 1,310 1,511 1,102 1,181 1,417 1,637 1,888 1,323 1,417 1,701 1,965 2,266 1,764 1,890 2,268 2,620 3,022 I offer these comments as the Board considers the Town budget. As you know, responsible budgeting requires us to protect our existing assets, including natural systems that serve as green infrastructure, which can help control public costs and ease the financial burden on residents. It also requires us to examine whether our policies reduce the tax burden and essential expenses carried by current residents, strengthen household finances, and leave people with more money in their pockets. A development described as "affordable housing" is on tonight's agenda. My comments are not directed toward that project. Its presence on the agenda does, however, make a broader Town conversation timely. The Town has taken an important step by adopting its Affordable and Workforce Housing law. We now have an opportunity to build upon that work. The word "affordable" carries considerable moral weight. It suggests fairness, opportunity, and security for working families, older residents, and people seeking a stable home. Once attached to a development, it can function as a moral endorsement before the complete costs and consequences have been examined. Cheap development and affordable housing are not the same. Construction can be inexpensive for a developer while the resulting housing remains costly for its occupants or creates substantial long term costs for the Town. Approval should follow, not precede, a complete evaluation of the demonstrated need and the social, economic, fiscal, infrastructure, and ecological consequences. Moving from slogan to policy requires us to answer three questions. First, what is the actual need? Building upon the Town's existing findings, we need continuing local data showing the scale of the need, whom it affects, what is causing it, the housing and price points required, current vacancy rates, and the number of approved units awaiting construction. We need to distinguish between a general housing shortage, a shortage at particular price points, and a wider household cost of living crisis. Affordability must include the people who already live here. New York's average annual real estate tax bill ranks second highest in the country. Many Town residents also pay separately for water, sewer, refuse collection, and other services while managing rising costs for food, utilities, transportation, insurance, childcare, and healthcare. Additional housing will not resolve these pressures if development creates infrastructure and service costs that are transferred to existing taxpayers. The affordability of remaining in Poughkeepsie matters as much as the affordability of moving here. Second, does our definition reflect the complete economics of the household? The Town's new law establishes standards for certain income restricted rental units. A broader framework would also consider total household costs, ownership, equity, and long term security. We should ask what residents will actually pay, what they will own, whether they can build equity, how long affordability will last, and what happens when ownership changes. Manufactured homes on privately leased land present separate concerns. A resident can purchase and maintain a structure that depreciates while continuing to pay ground rent and fees to the owner of the land beneath it. These arrangements require careful examination before they are presented as affordable homeownership. As the Town considers homeownership initiatives, public support should create a asting public benefit. Community land trusts deserve examination because the an provide secure tenure, allow residents to build equity, and preserv affordability for future households. Third, does the development add up for the Town as a whole? Every major proposal should include a long term fiscal assessment of its effects upon roads, sewer, water, drainage, emergency services, waste management, and other public responsibilities. Development can expand the tax base, but it can also increase municipal costs. We need to know what revenue a project will generate, what services and infrastructure it will require over time, and who will carry any difference. Our natural and community assets must also be included in this balance sheet. Farms, nurseries, woodlands, wetlands, meadows, and tree canopy provide stormwater absorption, cooling, water protection, habitat, food production, scenic value, and community identity. These natural systems are green infrastructure. Their loss creates real public costs that landscaping cannot replace. Our Comprehensive Plan provides a strong foundation by encouraging reinvestment in brownfields, greyfields, obsolete buildings, underused commercial sites, excess parking, and previously developed land. We should be careful about applying the word "infill" to farms, nurseries, meadows, or woodlands simply because development has grown around them. Their location does not erase their agricultural, ecological, scenic, or community value. I invite the Town Board to build upon the work already undertaken by the Citizens Committee on Housing Attordability, the Planning Board, and Town staff by bringing them together with the Conservation Advisory Commission, the Citizens Financial Advisory Committee, and residents to develop an Affordable Housing and Community Strengthening Framework. That framework would supplement the existing law with a continuing needs assessment, a complete household affordability standard, long term fiscal and infrastructure analysis, environmental considerations, and a clear priority for previously developed sites. As Chair of the CAC, I would welcome its early inclusion when proposals affect resources identified in the Town's Natural Resources Inventory and Open Space Plan. As a first step, I would welcome a joint working session to identify the information already available, what remains to be established, and a practical process for developing this framework. The guiding test is straightforward. Housing policy should make life more affordable and secure for its intended residents without making Poughkeepsie more expensive, less resilient, or less livable for everyone else. • I offer these comments in the spirit of collaboration and with a sincere invitation to work together. Thank you. Elizabeth Kucinich Chair, Conservation Advisory Commission RESOLUTION 9:23 - #14 OF 2026 BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby grant Special Consent to the following items; to wit: 1. Resolution (Supervisor Edwards) Declaring October 3, 2026 as Friends of Peach Hill Day AND BE IT FURTHER RESOLVED, that upon the objection of any member of the Town Board, an item may be removed from the list and voted on separately. Dated: September 23,2026 Moved: Rebecca Edwards Seconded: Barbara Laird Motion passes/ fails: Ayes 1 _Nays _O ES/mem t-9/23/2026 m-9/23/2026 * Rebecca Edwards, moved up on ine agenda both This 9 SCI AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards G: \mllegal\r\2026\SeptiSept 23\SC.docx RESOLUTION 9:23 - SC#1 of 2026 RESOLUTION DECLARING OCTOBER 3, 2026, FRIENDS OF PEACH HILL DAY IN THE TOWN OF POUGHKEEPSIE WHEREAS, the year 2026 marks the 20th anniversary of the acquisition and protection of Peach Hill Park by the Town of Poughkeepsie, and WHEREAS, before that acquisition, a group of environmentally concerned and civic- minded local residents created the Friends of Peach Hill (FOPH) in March 2004, committing themselves to protecting the land that would become Peach Hill Park from development and preserving it for future generations, and WHEREAS, in partnership with Scenic Hudson, Dutchess County, New York State, private donors, and others, FOPH raised funds through grants and donations to help acquire and protect the property; and WHEREAS, in June 2006, FOPH transferred the property to the Town of Poughkeepsie, establishing Peach Hill Park as a Town park, and WHEREAS, for twenty years since that time, the Friends of Peach Hill have served as stewards of the park, overseeing much day-to-day operation and maintenance and have worked in partnership with the Town to maintain, protect, and improve this community resource, and WHEREAS, the Friends of Peach Hill have done extraordinary work to create a master plan that envisions future improvements and protections for this special place; and WHEREAS, as a result of these efforts, Peach Hill Park now and forever encompasses 160 protected acres and nearly six miles of hiking trails, which include the point of highest elevation in the Town of Poughkeepsie, with beautiful vistas of the surrounding Hudson Valley; and WHEREAS, the park's acres are protected by a conservation easement and dedicated to habitat protection and passive recreation, providing a place for residents and visitors to walk, hike, birdwatch, enjoy nature, take in the views, or simply relax, and WHEREAS, over the past 20 years, Peach Hill Park has become a treasured part of the Town of Poughkeepsie park system and an important area of protected open space within our community; now therefore BE IT RESOLVED THAT in order to recognize and express our gratitude to the Friends of Peach Hill and its founders and board members, past and present, and the many volunteers G: Imllcgal\r\2026\Sept\Sept 23\Peach Hill Park Day Resolution.docx who have devoted countless hours to caring for the park, the Town Board of the Town of Poughkeepsie declares October 3, 2026 to be Peach Hill Park Day in the Town, and BE IT FURTHER RESOLVED that on that date at 2 pm, at the annual Peach Hill CiderFest, the Town Supervisor and Town Board members will present certificates of appreciation to recognize and celebrate, in this 20# anniversary year, the residents whose vision, determination, and collective action led to the creation and preservation of Peach Hill Park, including those founding and leading Board members, history of said founders and leaders is attached as Exhibit A, who have remained involved since its first days, about whom more information is shared below; Mary, Bill, and Jess Lunt James Challey Tom Rinaldi Annon and Jon Adams Scott Ilker Tom Meyering Roy Budnik and, BEIT FURTHER RESOLVED that the Town Board of the Town of Poughkeepsie invites Town residents to attend the CiderFest and join the celebration of this special place and the Friends who have cared for Peach Hill and, today and for the future, are enabling residents and visitors to learn about this special habitat and enjoy this unique part of our ecosystem and local history. Dated: Septemon 23, 2026 Moved: Emun Wator Seconded: Ann Shershin Motion passes/ fails: Ayes Nays ES/mem t-9/23/2026 m-9/23/2026 G: \mllegallr2026|Sept\Sept 23\Peach Hill Park Day Resolution.docx AYE, NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards G:Imllegal\r\2026\Scpt\Sept 23\Peach Hill Park Day Resolution.docx EXHIBIT A FOUNDERS AND LEADERS: Mary, Bill, and Jess Lunt - In the late 1970s, Mary Lunt was given permission to ride horses on the Palladino Property, which would become Peach Hill Park, and she fell in love with the land. Mary's passion, along with the entire The Lunt family's generosity and dedication to preserving open space, were critical to the creation and protection of Peach Hill Park. Had it not been for the Lunts' vision and willingness to act, the park would not have been created. Mary's work with Scenic Hudson was key in the purchase of Peach Hill as a Town of Poughkeepsie Park. The Lunts remain committed, and continue to guide and support the park today. James Challey - James Challey is a dedicated and active citizen whose contributions to Peach Hill Park and many other community organizations have improved the lives of people throughout the Town and City of Poughkeepsie. He has a deep appreciation and knowledge of the Park's history and is always ready to volunteer to work on a myriad of projects ranging from writing grants to weeding young apple trees. Tom Rinaldi - Tom Rinaldi has been a true caretaker of Peach Hill Park. He has dedicated countless hours to caring for the park, and the value of his time and commitment cannot be overstated. His day-to-day work helps make every visit to Peach Hill Park possible. He is the literal gate keeper of the park and the continual eyes and ears on all that occurs within the park boundaries. Annon and Jon Adams - Annon Adams was passionate about local history and historical preservation. Peach Hill represented a unique piece of agricultural history and she wished to retain the orchard and meadows as an important part of our Town's local heritage. Ann was always present at our tent at the Arlington Street Fair to let the public know about this true town treasure. Jon was a tireless volunteer who did much of the early chainsaw work and helped make the park navigable. Scott Ilker - Scott worked tirelessly in the park and was an invaluable resource, always at the ready being a close neighbor of the park. A talented mechanic, he kept all the equipment going to help maintain the park. He was able to use his truck to navigate the many hills and get much of the necessary work done in the early park development. Tom Meyering - Tom Meyering, the former Director of Town Of Poughkeepsie Parks and Recreation, was instrumental in opening Peach Hill to the public. He helped to design the trail system that still stands today. The trails at Peach Hill were the first passive recreational park in the Town of the Poughkeepsie. He also guided the scouts to accomplish many key projects in the G:Imllegal\r\2026\Sept\Sept 23\Peach Hill Park Day Resolution.docx park, such as our entry way trail, park benches and our kiosk. He also forged partnerships with schools to help save the model apple orchard. Roy Budnik - Roy has been an advocate for the preservation of the property and his geological expertise helped us understand the unique geology of the park. He identified Peach Hill as an esker, a glacial feature. He continually advocated for the many important wetlands surrounding the park. Roy also had reviewed the early subdivision development plans in the early 1990's when he taught geology at Bard College. His Bard graduate students, including Maribel Pregnall Mueller, studied the subdivision plans and advised the Town planning board that the Peach Hill parcel was not well suited for development. While we recognize these individuals for their extraordinary contributions, Peach Hill Park is also the product of the dedication of many Board members, past and present, as well as countless volunteers, donors, community partners, and supporters who have helped make the park the wonderful resource it is today. Some of these individuals include: Gail Ouimet, Karmen and Dick Buckey, Andrejs Pramnieks, Jenni Kennel, Meg Ronsheim, Christina DaCosta, Maribel Pregnall Mueller, Peter Jensen, Barbara Heiles, Bill and Joyce Fisher, Maureen and Mark Logan, Claudius Feger, Lisa Massarelli, Pete Juerss, and The Marist Fraternity Brothers from Theta Delta Chi. G: \mllegal\r\2026|Sept\Sept 23\Peach Hill Park Day Resolution.docx RESOLUTION 9:23-# 4 OF 2026 APPOINT SHREYASHREE "SHREE" PRADHAN AS A PLANNER IN THE PLANNING DEPARTMENT BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby appoint Shreyashree "Shree" Pradhan to the position of Planner (HELP) with the Planning Department, at the salary of $73,000/year, effective September 24, 2026, which appointment shall be subject to a probationary period as described by the Rules for the Classified Civil Service of Dutchess County, and BE IT FURTHER RESOLVED, that the Town Supervisor is authorized to execute and file all documentation required by the Dutchess County Department of Human Resources in connection with this appointment. Motion passes/ fails: Ayes Dated: Septembn 23, 2026 Moved: Shanta Thangiah Seconded: Baubara Laird 1 _Nays _ ES/mem t-9/15/2026 m-9/23/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards >> G:imllegal\r\2026\Sept\Sept 23\Appoint Planner.docx RESOLUTION 9:23-# J OF 2026 APPOINT ALIA MARJI AS THE PART TIME RECREATION ASSISTANT FOR THE SENIOR CENTER BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby appoint Alia Marji to the position of part-time Recreation Assistant at the Senior Center, at the salary of $16.50 per hour, effective September 24, 2026, which appointment shall be subject to a probationary period as described by the Rules for the Classified Civil Service of Dutchess County, and BE IT FURTHER RESOLVED, that the Town Supervisor is authorized to execute and file all documentation required by the Dutchess County Department of Human Resources in connection with this appointment. Motion passes/ fails: Ayes Dated: September 23,2026 Moved: 2milyWatsor, Seconded: Ann Shershin 7 Nays ES/mem 1-9/15/2026 m-9/23/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards G:lmllegal\r\2026\Sept\Sept 23\Appoint RecAsst.docx RESOLUTION 9:23 - #6 OF 2026 AUTHORIZE THE TOWN TO NEGOTIATE A COMMUNITY BENEFIT AGREEMENT WITH IBM WHEREAS, International Business Machines Corporation ("IBM") is developing its ext-generation Quantum Computing Facility at the IBM Poughkeepsie campus, which wil nclude an approximately 300,000 SF advanced research, manufacturing, and computationa complex, together with associated infrastructure and equipment, to support IBM's development, integration, test, and delivery of fault-tolerant quantum computing systems; and WHEREAS, IBM submitted an application to the Dutchess Industrial Development Agency (the "IDA") for certain tax incentives in recognition of their investment and job creation, which is scheduled for a public hearing on September 28, 2026; and WHEREAS, the IDA application, last revised September 4, 2026, requests a Payment In Lieu of Taxes ("PILOT") agreement with the IDA for the five-parcel campus that would result in an annual payment to the Town based on the current tax rate and current assessed value ($109,232,700) during construction of the Quantum Computing Facility, increasing to a value of $145,000,000 after construction, with annual escalation and future increases for additional construction, for a total duration of 30 years; and WHEREAS, IBM has offered the Town an additional community benefit payment of $54 million (the "Community Benefit Payment"), to be remitted as $1.8 million per year for the 30- year PILOT period, which the Town can use toward, without limitation, capital projects, debt service for such projects, or other public improvements; and WHEREAS, IBM is also proposing a mechanism to reduce the risk of future litigation over the assessed value of the campus property, which mechanism is still under negotiation; Now, therefore, be it resolved, that the Town Board acknowledges the IDA application and PILOT agreement and expresses its general support for the package indicated above, provided it includes the full Community Benefit Payment; now therefore BE IT RESOLVED, that the Town Board authorizes the Town Supervisor and Attorney to the Town to negotiate a Community Benefit Agreement for Town Board consideration. Dated: September 23, 2026 Moved: Ryan Shaupe Seconded: Ann Snashin Motion passes/ fails: Ayes 1 Nays ES/mem t-9/23/2026 m-9/23/2026 G: Imllegal\r12026\SeptlSept23VIBM CommBenAgr.docx AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards G:Imllegal\r2026\Sept\Sept 23\IBM CommBenAgr.docx RESOLUTION 9:23# Z OF 2026 AUTHORIZE THE SUPERVISOR TO EXECUTE A NON-DISCLOSURE AGREEMENT WITH IBM WHEREAS, the Town Planning, Zoning and Building Departments are processing applications in connection with IBM's proposed construction of a new quantum computing facility; and WHEREAS, in connection with application review and IBM's receipt of necessary permits, approvals and certificates for construction, occupancy and use of the Project, IBM hardware; and WHEREAS, IBM will make its best effort to minimize the submittal of Confidential Materials except when they are necessary to the permitting process or specifically requested by the Town; and WHEREAS, the Parties wish to establish certain procedures, protocols, and restrictions regarding the use and disclosure of the Confidential Materials; now therefore BE IT RESOLVED, that the Town Supervisor is authorized to sign a Confidentiality and Non-Disclosure Agreement in the same or substantially the same form as attached Dated: Septembn 23,2026 Moved: Ann Shershin seconded: Emily watson Motion passes/ fails: Ayes _Nays _0 ES/mem t-9/17/2026 m-9/23/2026 AYE, NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watsor PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards G:Imllegal\\2026\Sept\Sept 23VIBM NDA.docx CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT THIS CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT (this "Agreement"), dated as of _ 2026 by and between INTERNATIONAL BUSINESS MACHINES CORPORATION, a New York corporation having an address of 1 North Castle Drive, Armonk, New York 10504 ("IBM") and the TOWN OF POUGHKEEPSIE, a municipal corporation having an address of 1 Overocker Road, Poughkeepsie, New York 12603. IBM and the Town may hereinafter be individually referred to as a "Party" and collectively as the "Parties." WHEREAS, on March 23, 2026, IBM submitted an application for site plan and architectural approval (the "Application) to the Town Planning Board (the "Planning Board"'), in connection with IBM's proposed construction of a new quantum computing facility (the "Project") to be located on certain property owned by IBM in the Town; and WHEREAS, in connection with the Application and IBM's receipt of necessary permits, approvals and certificates for IBM's construction, occupancy and use of the Project, IBM anticipates the possibility of submission to the Town of certain plans, specifications, documents and other information (the "Confidential Materials") which will show and disclose trade secret protected building systems, specifications, design details, infrastructure, fixtures, equipment and hardware; and WHEREAS, IBM will make its best effort to minimize the submittal of Confidential Materials except when they are necessary to the permitting process or specifically requested by the Town; and WHEREAS, there is significant actual competition in quantum computing, and the improper release or disclosure of the Confidential Materials will cause IBM to suffer substantial injury to its competitive position; and WHEREAS, the Parties wish to establish certain procedures, protocols, and restrictions regarding the use and disclosure of the Confidential Materials. NOW, THEREFORE, in consideration of the mutual promises made in this Agreement and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: Confidential Documents. For the purposes of this Agreement, Confidential Materials include: those items specifically labeled or identified in writing by IBM, its contractors, agents or consultants as Confidential Materials at the time of submission to the Town or thereafter; and any information or materials which would cause IBM competitive disadvantage if released; (c) any information or materials provided by IBM that is a trade secret as defined by applicable State and federal law; and any documents or other information created by the Town in performance of its duties that contain or are derived from Confidential Materials provided by IBM. -1- Exclusions. Confidential Materials shall not include information that is: (a) result of a disclosure by the Town; and generally available or known to the public through no fault of the Town or other than as a required to be disclosed pursuant to a requirement of a governmental entity or otherwise by law; provided, however, that any such disclosure shall be limited to the extent possible in accordance with Sections 5 and 6 hereof; and (C) developed by the Town independent of the use of Confidential Materials. 3. Disclosure of Confidential Materials by IBM. Confidential Materials provided by IBM, its contractors, agents or consultants to the Town will be provided in hard copy and marked on the top page as "CONFIDENTIAL". Confidential Materials will be delivered to the Town, to the extent practicable, in a sealed envelope, box or other container marked "CONFIDENTIAL". However, failure to deliver Confidential Materials in such a container shall not abrogate or alter the Town's obligations hereunder. 4. Obligations of the Town Regarding Confidential Materials. (a) The Town shall use best efforts to protect Confidential Materials from use and disclosure in contravention of this Agreement. Such measures include, but are not limited to: (i) keeping hard-copy Confidential Materials separate and apart from other records in a specially designated folder, and when it is not in use, stored in a secure file cabinet or safe maintained by the Town that is accessible only by Authorized Personnel (as defined below); (ii) keeping electronic Confidential Materials separate and apart from other records in a password protected folder, and such password shall only be known by Authorized Personnel; (iii) when Confidential Materials are in use by Authorized Personnel, such Authorized Personnel shall take actions so that it cannot be viewed by any other person; and (iv) mark as "CONFIDENTIAL" any document created by Authorized Personnel that contains or is derived from Confidential Materials; and (b) The Town shall maintain and keep the confidentiality of such Confidential Materials and not disclose such Confidential Materials to anyone other than the Town's officers, employees and Reviewing Parties (as defined herein) who have a need to know such Confidential Materials in connection with the Town's consideration, review, decision, approval of, or other required jurisdictional activity regarding the Project (such persons, individually and collectively, "Authorized Personnel"); and only disclose such portion of the Confidential Materials necessary for the Authorized Personnel to perform his or her duties on behalf of the Town. (c) In the event the Town must share Confidential Materials with a fire district, water district, sewer district, other improvement district or outside consultant in connection with the Town's consideration and review of the Project (cach, a "Reviewing Party"), the Town shall: (i) not distribute any Confidential Materials until such Reviewing Party has executed the acknowledgment attached here to at Exhibit A; and (ii) only disclose such portion of the Confidential Materials necessary for the Reviewing Party to perform its duties on behalf of the Town. Upon completion of any Reviewing Party's review, the Reviewing Party shall permanently return, destroy and/or delete all Confidential Materials and submit a written certification of the same to IBM in the form attached hereto at Exhibit B (d) The Town shall inform all Authorized Personnel of the confidentiality obligations under this Agreement, and obtain their protective treatment of the Confidential Information consistent with the Town's obligations stated herein. -2- (e) The Town shall not reproduce, in whole or in part, any Confidential Materials without the written authorization of IBM. (f) The Town shall notify IBM immediately upon the discovery of any use or disclosure of any Confidential Materials that is not in conformance with this Agreement, and shall cooperate to prevent further use or disclosure not in conformance with this Agreement; and 5. Disclosures under FOIL. In accordance with New York Public Officers Law § 87(2)(d), IBM rovides Confidential Materials to the Town based upon the understanding that the Town will not disclos 'onfidential Materials under the New York Freedom of Information Law ("FOIL") on the grounds that th Confidential Materials are trade secret and/or disclosure would cause substantial injury to IBM's competitive position. (a) If the Town receives a FOIL request for any records that may contain Confidential Materials, the Town shall immediately notify IBM of the request and provide an opportunity for IBM to submit a written statement of the necessity for continuing the exception to FOIL. If the Town denies such FOIL request due to a Confidential Materials designation by IBM and the requester appeals the denial, the Town shall immediately notify IBM of such appeal and IBM shall have the right to fully participate in the appeal process, which may include, without limitation, settling the appeal and/or submitting a written statement that explains the necessity for continuing the exception to FOIL and which outlines the legal and factual justifications for rejecting the appeal. If the requester commences an Article 78 proceeding to review the denial, IBM shall have the right to make an application to intervene in the proceeding at its sole cost and expense (if not already named as a party). If IBM chooses to settle the proceeding, IBM agrees that it shall not, without the prior written consent of the Town, enter into any settlement agreement that would lead to or create any financial or other obligation on the part of the Town that is not paid or reimbursed in full by IBM. If the court in such a proceeding determines that the Town had no reasonable basis for denying access to the requested records and awards reasonable attorney's fees and litigation costs to the prevailing requester in accordance with Public Officers Law § 89(4)(c)(ii), IBM shall reimburse the Town for all such fees and costs. IBM shall not be responsible for such fees or costs awarded pursuant to Public Officers Law § 89(4)(c)(i). If at any time the Town makes a determination to disclose records containing Confidential Materials pursuant to a FOIL request, the Town shall immediately notify IBM of such determination and refrain from disclosing such records for at least ten (10) business days thereafter so that IBM may seek a protective order or other appropriate remedy. (1) IBM agrees to cooperate with the Town to identify those records that do not contain Confidential Materials or that may be redacted to remove Confidential Materials in order to permit the Town to fulfill its obligation to disclose non-excepted records under FOIL. 6. Other Disclosures Required by Law. If the Town is required to disclose Confidential Materials as a matter of law, rule, regulation, or court order, the Town shall: (i) provide prior written notice of such requirement to IBM as soon as reasonably practicable, and (ii) request protective or other confidential treatment prior to disclosure. IBM may, at IBM's sole cost, seek a protective order or other appropriate remedy preventing the release of any Confidential Materials. If the Town is compelled to disclose Confidential Materials, it shall consult with IBM and disclose only that limited portion of the Confidential Materials that it is required to disclose. -3- 7. Return of Confidential Materials. Upon the earlier of termination of this Agreement or issuance of a final Certificate of Occupancy for the entirety of the Project, all Confidential Materials (including those held by any Reviewing Party) provided by IBM, in any form or medium, including all copies, shall be returned or destroyed in accordance with IBM's instructions. Such return shall include removal of all versions maintained on computer hard drives, back-up files, and other electronic media. Notwithstanding the foregoing, if the Town is required by law to maintain a copy of the Confidential Materials, it shall only retain such Confidential Materials to the extent necessary and for the duration required. In any such instance, the Town shall notify IBM of the requirement and the duration, after which time, the Town shall return the Confidential Materials to IBM or destroy the Confidential Materials in accordance with the Town's requirements (if any) and notify IBM in writing of the destruction. 8. Remedies and Injunctive Relief. The Town acknowledges the unique nature of the Confidential Materials and further acknowledges that money damages may not be a sufficient remedy to IBM for breach of this Agreement and that any breach may cause irreparable harm to IBM. IBM shall therefore have the right (but not the obligation and not exclusive of other remedies) to seek a temporary restraining order or other injunctive relief from any court in equity to prevent or halt the dissemination or use of such Confidential Materials except for the purposes described in this Agreement, and the Town waives to the fullest extent allowed by law any requirement for the posting of a bond or other security. 9. Notices. Any notice or communication by any Party to the other shall be in writing and shall be deemed duly served as of (a) the date it is delivered by hand, (b) three (3) business days after having been mailed by certified mail, postage prepaid, return receipt requested, or (c) the next business day after having been sent for delivery on the next business day, shipping prepaid, by a nationally recognized overnight courier, in each case to the receiving Party at the address set forth below, or at such other address as a Party may designate by written notice to other Party sent in accordance with this Section: If to IBM: IBMI 1 North Castle Drive Armonk, NY 10505 Attn: Meredith Black, Esq. With copy to: Whiteman Osterman & Hanna LLP One Commerce Plaza Albany, New York 12260 Attn: David R. Everett, Esq. If to Town: Town of Poughkeepsie 1 Overocker Road Poughkeepsie, New York 12603 Attn: [FOIL Records Access Officer] 10. General Terms. Recitals. The recitals in this Agreement are expressly incorporated by reference and the recitations contained therein constitute part of this Agreement. No Waiver. Neither the failure nor any delay by any Party in exercising any right, power, or privilege under this Agreement will operate as a waiver of such right, power, or privilege, and no single or partial exercise of any such right, power, or privilege will preclude any other or further exercise of such right, power, or privilege or the exercise of any other right, power, or privilege. -4- Entire Agreement. This Agreement expresses the entire agreement and understanding of the Parties with respect to the subject matter hereof and supersedes all prior oral or written agreements, commitments, and understandings pertaining to the subject matter hereof. No modification or amendment of this Agreement will be binding unless signed by both Parties. Severability. If any provision of this Agreement is held by any court or other competent authority to be void or unenforceable in whole or in part, the other provisions of this Agreement shall continue to be valid and remain in full force and effect, and a suitable substitute provision shall be negotiated by the Parties as an amendment to the Agreement, or may be replaced by a court of competent jurisdiction if the Parties have not executed an amendment. Governing Law. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of New York. Counterparts. This Agreement may be signed in multiple counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. [signature page follows] -5- IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed and delivered by their duly authorized officers as of the day and year first written above. INTERNATIONAL BUSINESS MACHINES CORPORATION By: Name: Title: TOWN OF POUGHKEEPSIE By: Name: Rebecca Edwards Title: Supervisor -6- EXHIBIT A CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT ACKNOWLEDGEMENT REVIEWING PARTY I hereby acknowledge and agree as follows: 1. I have received, read and understand that certain Confidentiality and Non-Disclosure Agreement by and between the Town of Poughkeepsie and IBM dated (the "Agreement"). Capitalized terms not defined herein shall have the meanings assigned to such terms in the Agreement. 2. In connection with the Town's review of the Project, [insert third-party reviewing entity] (the "Reviewing Party") may receive Confidential Materials. 3. I am the [insert title] of the Reviewing Party and authorized to execute this acknowledgement on the Reviewing Party's behalf. 4. On behalf of the Reviewing Party, I acknowledge and agree to the obligations of the Town under the Agreement, including the Reviewing Party's obligation to: (a) keep and maintain as confidential any Confidential Materials; (b) use such Confidential Materials solely as authorized by, and for the benefit of the Town and IBM; and (c) not disclose such Confidential Materials to any person, including those within my organization or company, without first receiving written authorization from the Town (which may be given in email) to provide such Confidential Materials directly to such individual, and such individual shall be considered Authorized Personnel under the Agreement. 5. I will inform the Town and IBM immediately upon my discovery of any unauthorized use or disclosure of any Confidential Materials. 6. Upon completion of review, I shall return or destroy Confidential Materials at the direction of IBM and/or the Town and shall submit to IBM a Certificate of Return or Destruction within five (5) business days thereof. Signature: Business Address: Email Address: Purpose of Review:_ Print Name: Date: Phone:_ -7- Exhibit B Certification of Return or Destruction The undersigned, in his/her capacity as an authorized representative of [insert Reviewing Party's Entity Name] (the "Reviewing Party"), certifies as follows as to Confidential Materials received pursuant to that certain Confidentiality and Non-Disclosure Agreement by and between International Business Machines Corporation ("IBM") and the Town of Poughkeepsie (the "Town" dated "Agreement"): Check as applicable: I have returned all Confidential Materials in my possession to the Town. I have returned all Confidential Materials in my possession to IBM. I have destroyed all Confidential Information in my possession as instructed by: the Town or IBM (check as applicable). below. IN WITNESS WHEREOF, the undersigned has executed this certificate as of the date set forth Signature: Print Name: Title: Date:_ RESOLUTION 9:23 - # / _OF 2026 AUTHORIZE SUPERVISOR TO SIGN SETTLEMENT AGREEMENT WITH WINDSTREAM ENTERPRISE WHEREAS, the Town formerly used Windstream Enterprise for telecommunications services but has canceled those services; and WHEREAS, Windstream alleges that the Town has outstanding fees totaling $17,240.23 for Account No. 205574275 and Account No. 205796938 arising from the cancellation process; and WHEREAS, the Town has disputed the charges and, after negotiation, has received a settlement offer from Windstream of $11,000.00 as a full and final settlement of both accounts; and WHEREAS, the Town Board has considered the Town's options and finds it is in the best interest of the Town to agree to the settlement; now therefore BE IT RESOLVED, the Town Supervisor is authorized to accept the settlement and xecute a Settlement Agreement and General Release acceptable to the Town Attorney wit Vindstream Enterprises, and the Town is authorized to remit the $11,000 payment for the purposes of settling and satisfying the disputes related to Windstream Account No. 205574275 and Account No. 205796938. Dated: September 23,2026 Moved: | Rebecca Eawards sconded: Am Shashin Motion passes/ fails: Ayes / Nays LH/mem t-9/18/2026 m-9/23/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards G:Imllegal\r12026\Sept\Sept 2319.23 Reso Windstream Settlement - 2.docx RESOLUTION 9:23-H 9 OF 2026 AUTHORIZE TOWN CLERK TO ADVERTISE FOR PROPOSALS FOR CONSTRUCTION MANAGER FOR TOWN HALL RENOVATION AND POLICE/COURTS CONSTRUCTION PROJECTS BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby authorize the Town Clerk to advertise for proposals for "CONSTRUCTION MANAGER FOR TOWN HALL RENOVATION AND POLICE/COURTS CONSTRUCTION PROJECTS", pursuant to a Request for Proposals, in substantially the form annexed, which will be available by September 25, 2026 in the Office of the Town Clerk and online; and BE IT FURTHER RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby reserve the right to accept or reject all proposals in whole or in part for this professional service; and BE IT FURTHER RESOLVED, that the procurement of the aforesaid services is a Type II Action requiring no SEQR review. Dated: Septemben 23, 2026 Moved: GregFreuman Seconded: Barbara Laird Motion passes/ fails: Ayes_7 Nays O LS/mem t-8/26/2026 m- 9/23/2026 PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards AYE NAY ABSTAIN G:Imllegal\\2026 Sept\Sept 231CM RFP.docx TOWN OF POUGHKEEPSIE, NEW YORK REQUEST FOR PROPOSAL FOR CONSTRUCTION MANAGER FOR TOWN HALL RENOVATION AND POLICE/COURTS CONSTRUCTION PROJECTS 1. Request for Proposal - Construction Manager The Town of Poughkeepsie is seeking to retain the services of a professional Construction Manager in conjunction with its Town Hall Renovation Project at 244 Boardman Road in the Town of Poughkeepsie. While the Town Hall Renovation is in progress, the Town anticipates retaining the services of the same Construction Manager in conjunction with its Police/Court Construction Project at 1 Overocker Road in the Town of Poughkeepsie. The Town Board has prepared and duly advertised a complete bid package for the project, a copy of which will be supplied in conjunction with this request or which can be downloaded on-line at https://www.townofpoughkeepsie-ny.gov/. The bids for the Construction Manager will be received on 10/15/2026 until 11:00 am, at which time they will be publicly opened and read aloud. The standard form of Agreement between the Town and the Contractors and the General Conditions for the contracts for construction are included in the bid package. [However, for convenience sake, copies of both documents are annexed hereto as Schedule "A".] The General Conditions and Agreement specify that there will be a Construction Manager for the project. The basic duties of the Construction Manager are referred to throughout the Agreement and General Conditions, as well as §011200 (Multiple Contract Summary), annexed hereto as Schedule "B" The Town Board has determined that pursuant to its Procurement Policy, and in accordance with General Municipal Law §104-b, the services of a Construction Manager constitutes "professional services or services requiring special technical skill, training or expertise" pursuant to the provisions of section V of the Town's Procurement Policy. For those reasons, the formal bidding requirements of §103 of the General Municipal Law need not be followed in procuring the Construction Manager's services. Instead, the Town Board will be disseminating this document and the bid package to construction management and/or project management firms whom they determine may have the necessary qualifications to perform the services of Construction Manager for the project. Representatives of the Town Board and, if necessary, the Town's Engineer and Attorney to the Town will assist in this procurement process. The site of the Town Hall project is 244 Boardman Road in the Town of Poughkeepsie and consists of ~30.7 acres. The Town acquired the site by deed recorded May 4, 2026. The site is improved by a building used as a school until July 1, 2026. It is currently being used on an ad- hoc basis by the Town's Recreation Department. The following documents have been attached to outline the scope of the projects Exhibit "C'" Architectural Progress Drawings for Town Hall Exhibit "D" A copy of the Dutchess County Parcel Access documentation for the property. Exhibit "E" Proposed construction schedule for the Town Hall Renovations Exhibit "F" Overview of the Police/Court Facility Project Exhibit "G" Proposed construction schedule for the Police/Court Facility. 2. General Duties Expected of Construction Manager A construction manager for a Town construction project is responsible for overseeing all aspects of a construction project, from initiation to completion, ensuring it stays on budget, schedule, and meets quality standards by managing contractors, subcontractors (retained by the Town), coordinating with the project architects and engineers, monitoring progress, addressing risks, and maintaining communication with the Town throughout the process. Key duties include assistance in developing project plans, managing budgets, scheduling tasks, selecting subcontractors (retained by the Town), enforcing safety regulations, and assisting in resolving any issues that may arise during construction. Key general responsibilities of Construction Manager: A. Planning and Budgeting: 1. Assist in developing detailed project plans and timelines 2. Assist in creating and managing project budgets, including cost estimates and forecasting 3. Assist in allocating resources effectively B. Contract Management: 1. Review and negotiate contracts with subcontractors retained by the Town 2. Manage Town retained contractors' and subcontractors' performances and ensure compliance with contractual obligations C. Site Supervision: 1. Oversee daily construction activities on site 2. Monitor quality control measures to ensure compliance with project plans and specifications 3. Assist in promptly addressing any construction issues or delays D. Communication and Stakeholder Management: 1. Regularly communicate project status updates to the Town Board, project architects, engineers and other consultants 2. Facilitate meetings and resolve conflicts between parties E. Risk Management 1. Identify potential risks and develop mitigation strategies 2. Proactively address safety concerns and ensure compliance with safety regulations F. Team Leadership: 1. Lead and motivate the construction team, including Town retained contractors 2. Delegate tasks and responsibilities effectively G. Reporting and Documentation: A. Prepare progress reports and project documentation B. Track project metrics and analyze performance against the plans H. Important Skills and Qualifications for a Construction Project Manager: 1. Strong Leadership 2. Technical knowledge of construction methods and building codes 3. Construction management expertise 4. Financial management and budgeting skills 5. Strong problem-solving and decision-making abilities 6. Ability to manage multiple priorities and deadlines 3. More specific duties of a Construction Manager as specified in the bid package. A. Construction Manager shall be responsible for project coordination between the General Construction Contractor, Plumbing Contractor, Mechanical Contractor, and Electrical Contractor. B. Construction Manager shall be experienced in administration and supervisor of building construction, including mechanical, plumbing and electrical work. C. Coordination responsibilities of Construction Manager shall include, but are not necessarily limited to, the following: 1. Schedule and run all construction meetings and produce meeting minute records. 2. Schedule and run all overall coordination meetings. 3. Coordinate shared access to workspaces. 4. Coordinate, schedule, and approve interruptions of permanent and temporary utilities. 5. Coordinate construction and operations of the work with work performed by each contract. 6. Provide photographic documentation. 7. Coordinate sequence of activities to accommodate tests and inspections, and coordinate schedule of tests and inspections. D. The Construction Manager shall also be expected to provide all of the services of the Construction Manager as described in the Agreement between the Town and the Contractor and the General Conditions of the Agreement for this project. 4. Contractual Obligation The Project Manager shall be expected to execute an Agreement for Professional Services, which shall include, but not necessarily be limited to, inclusion of standard provisions in municipal contracts annexed hereto as Schedule "H", as applicable. 5. Selection Process and Criteria Responses to this request should include a statement of interest accompanied by the information as set forth below, as well as a fee proposal statement. Experience and Qualifications: Proposers shall provide the following information: • A brief description of the firm's professional qualifications; • A brief history of the firm's experience as Construction Manager in connection with other similar projects; • A clear, comprehensive description of the services the proposer believes will be required to meet the needs of the Town and a description of the proposer's plan for providing them; • A brief statement of any special qualifications the proposer may have in connection with this work; • Names and resumes of all persons, including sub-consultants, the proposer expects to be principally responsible for this project; and • The location of the office or offices from which the firm would expect to offer services to the Town in addition to the on-site construction management office. Insurance: The proposer will be responsible to provide the Town with Professional Liability, Worker's Compensation and automobile insurance certificates in amounts specified in the Agreement. Affirmative Action/EEO: The proposer will be required to comply with all standards and will also be required to comply with all applicable provisions of the New York State Labor Law. References: The proposer shall provide a list of at least two representative clients, with a description of the type of work performed for such client, and the name, address, telephone number of a contact person at such client who can evaluate the proposer's work. Contact Person: The proposal shall provide the name, address and telephone number of the person(s) who are responsible for the proposal and who be principally responsible for the project, if the proposal is successful. Evaluation of Proposals: In evaluating proposals, the Town will give great weight to the following factors, not necessarily in order of importance: professional qualifications, and satisfactory experience in connection with similar work, willingness to commit time and resources to the project, the proposed cost of the required service and avoidance of any conflict of interest. Submission Requirements: All submissions shall be made to the offices of the Poughkeepsie Town Clerk at the following address: Felicia Salvatore, Town Clerk 1 Overocker Road Poughkeepsie, NY 12603 845-485-3620 [email protected] RESOLUTION 9:23-#_1Q_ OF 2026 AWARD THE REQUEST FOR PROPOSALS ENTITLED "MECHANICAL/HVAC DESIGN AT NEW TOWN HALL SITE" WHEREAS, the "MECHANICAL/HVAC DESIGN AT NEW TOWN HALL SITE" request for proposals were opened on September 9, 2026 at 12:00 noon, now therefore BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby award the proposal for the "MECHANICAL/HVAC DESIGN AT NEW TOWN HALL SITE" to the lowest proposer, pursuant to the attached recommendation of the Building Inspector, to Mastroluca Engineering Associates, LLC at the proposed base amount of $49,500; and BE IT FURTHER RESOLVED, that the Supervisor is authorized to execute contract agreements with said contractors upon receipt by the Town of all required insurances, bonds and other submissions. Dated: September 23,2026 Moved: Barbara LAird seconded: Ryan Sharpe Motion passes/ fails: Ayes Nays ES/mem t-9/14/2026 m-9/23/2026 PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards AYE, NAY ABSTAIN G:imllegal\r12026\SeptiSept 23\MechanicalHVACAward.docx BUILDING DEPARTMENT TOWN OF POUGHKEEPSIE ONE OVEROCKER ROAD Phone: (845) 485-3655 POUGHKEEPSIE, NY 12603 Fax: (845) 486-7881 Date: September 18, 2026 To: Rebeca Edwards, Town Supervisor and Town Board Members From: Bruce Flower, Building Inspector Cc: Emily Svenson, Town Attorney Re: MEP Engineer for New Town Hall On September 9, 2026 the Town received 7 bids for MEP engineering services for the new Town Hall. Alter reviewing all the bids, Mastroluca Engineering Associates, LLC, was the lowest bidder for the project at $49,500. I have confirmed with the owner that they will be able to meet our schedule for this project. MER MASTROLUCA ENGINEERING ASSOCIATES, LLC September 9th 2026 Town of Poughkeepsie Town Clerks Office 1 Overocker Rd Upper Level Poughkeepsie, NY RE: MEPFP Design for New Town Hall Location at 44 Boardman Rd, Poughkeepsie, NY To Whom it May Concern, Mastroluca Engineering Associates, LLC (MEA) is pleased to submit our proposal providing you engineering services in connection with the above referenced project located in Poughkeepsie, NY. This letter shall establish our proposed contract based on RFP issued by the town on 08/20/2026. SCOPE OF PROJECT • The current townhall office will be relocated to a new location in a former educational building the town has purchased. The overall scope area is roughly 24,000 sqft. The newly renovated facility will house administrative offices, a town / meeting rooms), IT rooms, Mail rooms, Accounting, Tax offices, Comptroller, Planning & Zoning, Engineering, Legal, Records and other municipal departments. • The main objective is to completely replace the HVAC system with new up-to-date equipment. This will include a new boiler plant, new chiller, new terminal boxes and controls. Supporting electrical; plumbing and fire protection design will then follow. The control (BMS) upgrade scope will be for the entire building (outside of the new town hall office renovation). • Design services will also include new MEPFP systems for the new town hall project based on programming determined by Tinkelman Architecture in the areas represented on page 4 of the original RFP. MER 1 Town of Poughkeepsie New Town Hall Renovation - MEPFP September 9, 2026 Qualifications and Relevant Company Experience/References Please visit our website: https://mastrolucaengineeringassociates.com/ Company Snapshot: Mastroluca Engineering Associates, LLC (MEA) was founded in July 2021 by Joseph R. Mastroluca, PE. CPD. Mr. Mastroluca is a professional engineer who is currently licensed in CT/NY/MA/NH/RI/ND/IN and has also obtained his CPD (Certified in Plumbing Design) by ASPE. MEA is a full-service MEP/FP consulting design firm that prides itself in being a client first company; we want to be your "go to" engineers that you can feel comfortable with! You will quickly discover that our design, attention to detail and overall personality towards our clients and their projects is un-rivaled by our competitors. Sectors we've worked in: Residential (high & low) rise, office to residential conversions, mixed use, restaurants, breweries, office fit-outs, municipal and community buildings, retail, hotels, storage facilities, medical office, outpatient surgical centers, marijuana dispensaries, education and athletic facilities. Software: MEA primarily operates and produces drawing packages in CAD software. MEA does have Revit capabilities but that is determined on a project-by-project basis. Past Project Experience: As of September 1" 2026, MEA has been involved in over 254+ projects. Below is a list of some of our most notable projects: "Indicotes relecond experience to the REP *Offutt Educational Center @ Lachatt Farms, Weston, CT (Architect: Rob Sanders Architecture) - Completed A new 5,125 s/ community education center located on a local farm. The Offutt Educational Centeracill consist of a large multi- purpose space commerciul kitchen with a focus on farm to table cooking and preservation of erop after harrest. an art studio and rooms that support the exterior gorden areas. The building will be backed up by a natural gas emergency generator. *Burlington Volunteer Fire Dept, Burlington, Connecticut - In Construction An existing fire dept. will undergo complete LIVAC upgrade and supporting clectrical design. The building consisted ofan Engrne room. Clubhouse area, public meeting room. bunk rooms and administrative office spaces. MEA designed a new VRE system replacing all outdated boilers and air-cooled compressor/chillers *Gerstner Center - Bridgeport CT (Architect: Partners for Architecture) - Completed A complete gut renovation of roughly 7000 soft of school office and classroom area in a stand-alone building for Kolbe Cathedral. The project included a complete upgrade of the existing electrical systems, a new heating/cooling/ventilation system for the hussment and all new bathrooms/fixtures. *Avon Senior Center Community Building - Avon CT - In Construction An existing senior center will hare an 840 sf addition and a 760 sqft renovation completed on an existing building in (2) different arcas. The later was a former arts and crafts wing that will be converted to admin offices. The 840 SE now crea will be the new arts and crufts wing. Oak Park Development, Stamford, Connecticut - (Architect: Kenneth Boroson Architects) - In Construction A new development consisting of (3) phases of (28) new low-income housing buildings will be built. There will he a total of approx. (166) total apartments that total 183,26 sqft. The project is designed under the CHFA 2022 standards and LEED Gold Standards ME 2 Town of Poughkeepsie New Town Hall Renovation - MEPFP September 9, 2026 455 Fairfield Ave, Bridgeport, Connecticut (Architect: QA&M) - In Construction. 1 now 6 story, (60) apt residential multi-family building will be constructed. The residential portion of' the huilding will occup! 3.400 suft the building (end thru 6th floors). The building will consist of a fürst floor of retoil that is approx. 5,070 soft spreac across potentially 4 tenants. There will also be 1,700 sqft of amenity/lobby space on the first floor as well. The total building soft is roughly 60,170. 17 Talcott Notch - Mindful Transformation / The Wellness Center (Architect: URFORM, LLC) - Completed 4.200 soft office flout of (2) tenants in an existing office building. The project entailed separating combined electrical service nd also addin a brand-new VRF heat pump system and divorcing each ienant from the base building old mechanical VAV ai system. West Grove Development, Waterbury, Connecticut (Architect: QA&M) - Construction A new housing development by the city of Waterbury will consist of (7) residential townhouse building clusters and (1) administrative oflice building. There will be a total of 46 apartments. There will be roughly 78,000 saft of' residential units and 3.000 soft of office snace. This building will be designcd under CHEA and Passive House Standards. 410 State St Redevelopment, Bridgeport Connecticut (Architect: QA&M) - In Design An existing 1 story historic building former home to the Connecticut Post Newspaper, will be fully renovated to become a new mised-use buildine. The ne renovation will house commercial tenanis, 40 residential apartments with amenity areas. The building aise has an attached parking garage that will be renovated and brought up to current standards. The building is roughly 20,000 sqft with an 18.000 sqft parking garoge. Monticello Raceway Apts, Monticello, New York (Architect: Neil Hauck Architects) - Completed 1 prototype apartment/garage residence will he built near the Monticello Raceway for drivers to live and purk their cars. The martments ul! be roughly 2.500 soft and will consist of the following three types: (2) end units and (a) middle unit. The goal of this design is to repeat and make a template for future buildings. Dunkin Donuts - Foxwoods Resort & Casino (Aharonian & Associates Inc.) - Completed A new quick serve franchise expansion in the cosino. Approximately 1300 sqft. Full MEP design services were utilized. Berkley Heights & Bergin Fire Alarm Upgrades - Waterbury, CT (Architect: QA&M) - Completed complete redestgn of existig, outdated, fire alarm systems for both developments. The Bergin Building is a ? Story multifamih partment building. Berkley Heights is a multi-cluster apartment complex with 8 different buildings Middlesex YMCA (SRO Housing Component) - Middletown, CT - (Architect: QA&M) - Awaiting Funding An existing YMCA will undergo an approx. 16,000 suft renovation of their SRO/HUD housing. This renovation included all new mechanical heating/cooling ventilation systems and new domestic hot water system for the residential rooms. Cleanfit Laundromat -Waterbury, CT - Completed An eusting resteurant wes fuliy renovated to be reconfigured as Laundromat. MEA provided new MEP design services for al deo systems, The project was approximately 1800 suft International Framers Warehouses - Naugatuck, CT (Architect: Kuncas Associates, LLC) - Completed (2) Neu prefab metal warchouse building will be constructed for « well-known building materiols supply house. MEA dosigned all the MEPEP systems for both building. System highlights inchided: Dust collection system. Strage sprinkder system type (ie. Wood) and packed HVAC systems paired with Gas Fired Unit Heaters. Building A is approx. 25.600 sqft and Building B is approx. 20.300 suft. MER 3 p8.4 left out intertionally dee to anails, phanetts, etc. Town of Poughkeepsie New Town Hall Renovation - MEPFP September 9, 2026 ENGINEERING SERVICES OUTLINE The following represent the design services MEA will provide for this project: Construction Documents Disclaimer: - MEA's construction documents provided to the client are to display the overall intent and functionality of MEPFP systems. Some items on the documents are shown for clarity/instruction and may not reflect the specific equipment/systems overall installation, location or position as it is intended to operate once installed. MEA's documents are provided for contractors to provide bid pricing to the "owner" and as a substantial guideline for construction per the applicable codes available in the current jurisdiction of the project. It is the sole responsibility of the contractor to finalize and install all MEP systems in a functional/code compliant/working manner based on the documents they have received from MEA. It is the sole responsibility of the contractor to produce as-built shop drawings and submit purchased equipment specifications for MEAs approval prior to installation/construction and perform their own due diligence/coordination with other MEP trades along with field conditions. Should the owner allow the contractor to omit this effort, MEA bears no responsibility on the final outcome of construction/equipment functionality/installation. This effort is expressed in MEA's book specifications and shall be part of every bid package associated with applicable drawings "said" contractor is bidding. Construction/Permit/Bid Documents Scope of Work: • Mechanical: • Evaluate existing conditions of mechanical systems. • Provide demolition drawings on removal of existing mechanical equipment and associated BMS controls. • Major components include boilers/pumps/chillers/air handling units/bathroom exhaust fans and terminal VAV boxes/dampers. • Show removal of any equipment that is currently abandoned/not used. • Existing (4) pipe system to remain as-is (CWS/CWR - HWS/HWR) • Provide new design documents for the following items • Perform new load calculation on the building For example, existing cooling system may not have been sized taking into account Solar Heat absorption of panels limiting the exposure to the roof. We can reduce the cooling load by a factor associated with this. Design new central boiler plant. Install new modulating high efficiency condensing boiler with redundant backup (if requested). This will modulate as necessary based on demand. • Reconnect piping, valves and design new pumps for upgrade of system. MER 5 Town of Poughkeepsie New Town Hall Renovation - MEPFP September 9, 2026 • Reconnect existing flue piping at same termination point or provide new code compliant exit point. • Provide central boiler plant detail showing valving and connections. • Design new air-cooled chiller plant. Reconnect piping, valves and design new pumps for upgrade of system. • Design new exhaust system for any bathroom areas. Design new supplemental HVAC system for large meeting rooms. • Design new supplemental HVAC system for IT room. • Design new ventilation system to meet current NYS energy codes. This may require economizer operation for larger air handlers along with energy recovery units. • Provide basis of design / performance specification for new BMS system. • EXCLUSIONS: • Further mechanical design not listed above. • Kitchen exhaust design (hood/makeup air). • Structural analysis for any equipment. • Acoustical analysis for any mechanical equipment. • Energy modeling or equipment utility usage/efficiency analysis of any kind. • Electrical • Provide schematic demolition drawings for all major equipment, receptacles and lighting. • Provide new design documents for the following items • Circuit any new mechanical equipment as necessary. • Circuit all new receptacles. Locations provided in CAD by architect or others. • Circuit new lighting fixtures with state energy code compliant controls. Locations & specifications provided in CAD by architect or others. • Existing generator to remain as is. Equipment on emergency power to remain / match existing. • Provide panels schedules as needed for new circuits. Provide new electrical panels as needed. • EXCLUSIONS: • Further electrical design not listed above. Replacement of generator, panels or associated controls. Modifications to solar system. Photometric analysis. Electrical service upgrade of any kind. • Utility company coordination of any kind. • Plumbing removed. applicable: • Provide Demolition drawings for any existing plumbing fixtures or equipment being New design will include water, waste/drainage, and gas piping to the following as New piping to new fixtures as needed. ME 6 Town of Poughkeepsie New Town Hall Renovation - MEPFP September 9, 2026 • New piping to new equipment as needed. • Riser diagram for new plumbing fixtures or replacement plumbing fixtures. • Coordinate specification of plumbing fixtures with architect and town. • EXCLUSIONS • Further plumbing design not listed above. Utility company involvement or coordination of any kind • Backflow preventer filling/approval drawings/package of any kind. • Fire Protection • Design new sprinkler head layout per NFPA 13. • Existing sprinkler system to remain largely as is; relocate sprinkler heads to new locations to coordinate with new architectural ceiling. • EXCLUSIONS • Relocation/lifting of existing sprinkler main. Specialty fire protection systems (i.e. Preaction) Hydraulic calculations of any kind. Fire pump replacement (if applicable). • Further sprinkler design not listed above. • Fire Alarm • Design new compliant fire alarm system with state fire alarm code. Existing fire alarm control panel to remain. It is this proposal assumption that existing fire alarm panel can remain and new devices can be relocated/modified as necessary. • System to be limited to audio and visual type devices. • EXCLUSIONS • Replacement or upgrade of existing fire alarm panel. • Further fire alarm design not listed above. • Meetings/site visits: • MEA intends to visit the site for an initial site survey/assessment of existing conditions. • MEA will attend (2) design meetings in person with client and/or architect. MEA will attend up to (4) additional virtual meetings during the design phase. • Additional meetings are up and above this contract lump sum and will be handled on a timecard basis. • Cost Estimation • MEA will engage a 3° party cost estimator to provide a breakdown for cost estimation on MEPFP systems ONLY based on the bid set of plans provided to the Town PRIOR to the formal bid set being issued to potential bidders. This cost is part of our lump sum fee disclosed below. Bidding • MEA's will attend (1) bid walkthrough onsite and will address bid RFl's as necessary. MEA will require 3 business days to provide an answer to any RFis. MER 7 Town of Poughkeepsie New Town Hall Renovation - MEPFP September 9, 2026 The following represent the construction administration scope (CA) that will be performed by MEA (TIMECARD - not included in lump sum fee: • MEA's involvement in all CA activities will be on an hourly basis based on the owner direction. This may include construction meetings (onsite or remote), contractor walkthrough's or punchlists (etc.) The client will be billed accordingly to MEAs involvement. If required, the owner can request an estimated time needed prior to MEAs engagement in requested activity. • MEA will review all submittals and respond to all RFI's on an hourly basis. • MEA requires 5 business days minimum to review all RFls and product submittals/shop drawings. The following represent exclusions from MEA's scope and will require an add service contract for work to be executed: • Drawing changes once bid/permit package is delivered. • Value engineering after public bid set is released. • Changes to drawings of any kind after public bid docs are issued. • Halt in project for more than 4 months. • Architectural floor plan design or creating of CAD Arch Plans of any kind. • LEED Design Services. • Solar Panel upgrade. • Generator design. • Design or renovation of the GYM, Courtyard, Gang Core Bathrooms, Eastern Office Area (that leads to gym) or the JAMES EARL JOHNS THEATRE. • Geothermal design services. • As-built drawings. • Coordination drawings will all MEPFP trades on (1) floor plan sheet. • Further design services not explicitly listed in this proposal. Deliverables Inclusive in Lump Sum Contract: Matterport/Lidar scan of the building for virtual walkthrough of existing conditions. MEPFP Schematic Project Design Outline for 3rd Party Pricing exercise. 3. 4. 5. 6. MEPFP BID Estimate by 3'd party estimator based on design path MEA has indicated. MEPFP Drawings/Specs for BID MEPFP Drawings/Specs for Permit/100%CD BID: Respond to BID RFIs 7. BID: Attend Bid Walkthroughs MET 8 Town of Poughkeepsie New Town Hall Renovation - MEPFP September 9, 2026 COMPENSATION: Our fee is based on the scope described above for construction documents shall be paid in a lump sum amount as described below: 1. Construction Documents: $49,500.00 (exclusive of reimbursable expenses)*, 1, 3 a. Lidar/Matterport Scan $3,000.00*. 1,3 b. Schematic Design / Project Design Outline $2,000.00*, 1,3 c. Cost Estimation Services $5,000.00*, 1,3 d. Bid Set $16,000.00*, 1,3 e. Permit/100% CD Set: $20,000.00*. 1,3 f. Public Bidding Service Assistance $3,500.00*, 1,3 Our fee is based on the scope described above for bidding services and shall be paid on a timecard basis as described below: Construction Administration / Additional Service: Rate = $250.00*, 2 per hour. 'Client will be billed based on the delivery schedule listed above. "Client will be billed monthly once this phase of the project has started based on the client's direct usage of MEA's consulting service. MEA's contract during this phase will be on an hourly basis. MEA will assume a 6-month construction administration period. After the 6-month period has expired, MEA will need to obtain a new contract to further provide consulting services to the client. 'ALL Invoices are due and payable upon receipt. A service charge of 1½% per month will be added to all accounts over 30 days, annual percentage 18% per annum. Should legal action be necessary, MEA shall be entitled to reasonable attorney's fees and collection costs *Reimbursable Expenses: All reproduction costs for plotting of drawings, specifications and other documents, travel (airfare, hotel, car rental, personal car, other transportation, tolls, etc.), telephone, fax, postage, and messenger services will be reimbursed to us on a direct-cost basis over and above any other compensation. Personal auto. rates shall be current standard government rates, and printing shall be at $ 0.75/sf per plot.* MER 9 Town of Poughkeepsie New Town Hall Renovation - MEPFP September 9, 2026 SCHEDULE: • Work is to be completed by Fall/Winter of 2026-2027. Construction Shall be completed by Spring 2027. MEA requires 20 business days minimum from when locked/approved/finalized /coordinated architectural drawings are provided to MEA for applicable deliverable. MEA will provide immediate feedback to any architectural plans that are provided to MEA to be sure all coordination items are addressed before approval is given for us to proceed with design services. • MEA's "Construction Administrative" responsibilities listed above shall only be for a 6-month period starting the day after Construction Permit/Bid Set are issued by MEA. Should the schedule exceed that 6-month window and MEA CA services are still required, an ASR will be issued to the client to further our involvement in the project. TERMS AND CONDITIONS: The Engineer and Client waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination. To the extent damages are covered by property insurance during construction, the Engineer and Client waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance. The Engineer and Client, as appropriate, shall require of the owner, contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. The Client hereby assumes liability for, and hereby agrees to indemnify, keep and hold the Engineer, its respective agents and employees, harmless from any and all obligations, claims, damages, loss, penalties, actions, suits, judgments, or liabilities including costs, expenses and disbursements, legal or otherwise, to which they may be subject because of any act or omission of the Client, its agents, employees, sub-Engineers, contractors, or permittees in connection with this Agreement. Nothing herein will be deemed to indemnify Engineer against Engineer's Own negligence. This Indemnification will survive the term of this Agreement, whether it is terminated or expired. It is agreed that Engineer's liability to you and to all construction contractors and sub-contractors on the project for Engineer's defaults under this agreement, professional negligent acts, errors, or omissions shall not exceed the total fee paid to the Engineers. It is agreed that no shareholder, partner, principal or employee of Engineer shall have personal liability hereunder. It is understood that the Engineer is an independent contractor and that its professional relationship with you shall terminate for this specific project at such time as a final invoice is delivered to you, and ME 10 Town of Poughkeepsie New Town Hall Renovation - MEPFP September 9, 2026 payment is made in full. This shall not be construed to limit any remedies or rights you may have at law or in equity arising out of Engineer's performance of Service under this Contract. MEA is not responsible for any delay in schedule due to any specified equipment not being readily available due to longer lead times and shipping delays. MEA will be entitled to an ASR if any of the design drawings need to be modified based on the previous described circumstance. MEA will make every effort to consultant manufacturers reps to understand timing of equipment. This proposal will be valid for a total of 60 days from 2026-09-09. Please sign a copy of this agreement and return as authorization to proceed with this project. Regards, Joseph R. Mastroluca, P.E., CPD. Founding Member ACCEPTED: Town of Poughkeepsie - Authorized Person BY: _ (sign) (title) (print) (date) MER 11 CERTIFICATION OF NON-COLLUSION BY BIDDER The undersigned represents that pursuant to Sections 103-a and 103-b of the General Municipal Law of the State of New York, no person referred to in the attached proposal who is the bidder or who is or was a member, partner, director or officer of the bidding firm or entity under this proposal has refused to sign a waiver of immunity or to answer any relevant questions relating to any transaction or contract with the State of New York, any political subdivision thereof, or any public authority, during the period of five years prior to the date hereof. The undersigned agrees that any contract awarded as a result of this bid may be canceled without penalty upon the grounds set forth in Sections 103-g and 103-h of the said General Municipal Law of the State of New York. The names and addresses of all persons and parties interested in the foregoing bid are as follows: JOSEPH R. MASTROLUCA By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: 1. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and No attempt has been made or will be made by the hidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. A bid shall not be considered for award nor shall any award be made where 1, 2 and 3 above have not been complied with; provided however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor. Where I, 2 and 3 above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition. The fact that a bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning of subparagraph one. Any bid hereafter made to any political subdivision of the State or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation, or local law, and Attachment B 12 where such bid contains the certification referred to in subdivision one of this section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall he deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation. JOSEPH R. MASTROLUCA Name of Bidder By:_ Oh R. Posthe FOUNDING MEMBER 9/9/26 Authorized Signature Title Date 13 IRANIAN ENERGY SECTOR DIVESTMENT CERTIFICATE Pursuant to NYS GML § 103-g By submission of this bid, bidder and each person signing on behalf of it certifies, and in Dated: September 9th > 2025- 2026 *Verification by Subscription and Notice under Penal Law Section 210.45 It is a crime, punishable as a Class A misdemeanor under the laws of the State of New York, for a person, in and by a written instrument, to knowingly make a false statement, or to make a statement which such person does not believe to be true. * Affirmed under penalty of perjury this 9th day of_SEPTEMBER -2025.- 2026 JOSEPH R MASTROLUCA Print Bidder(s) Name FOUNDING MEMBER Authorized Signature, title, date 9/9/26 Attachment C 14 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (MMDD/MY 9/8/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. MPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorse F SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement o this certificate does not confer rights to the certificate holder in lieu of such endorsements). CAMEACT Rodock Cox Fida Insurance Group No. Ext): (203) 445-0031 ADDRESS: [email protected] INSURERS) AFFORDING COVERAGE Monroe INSURED CT 06468 INSURERA: AMGUARD INS CO INSURER B: LLOYDS OF LONDON 42290 A1122 Mastroluca Engineering Associates LLC INSURER C: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF UCH POLICIES. "LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LIMITS SHOWN ARE INCLUSIVE OF AMOUNTS REQUESTED BY THE CERTIFICAT OLDER AND MAY NOT REFLECT POLICY LIMIT AMOUNTS IN EXCESS OF THOSE REQUESTED. *Not Applicable in V INSR ADDL SUBR] LTR TYPE OF INSURANCE INSO WVD POLICY NUMBER LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence 50,000 MED EXP (Any one person) A Y MABP555522 03/27/2026 5,000 03/27/2027 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 2,000,000 PRO- POLICY LOC PRODUCTS - COMP/OP AGG 2,000,000 OTHER: AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON-OWNED AUTOS ONLY AUTOS ONLY BODILY INJURY (Per person) BODILY INJURY (Per accident) ROPERTY DAMAC er accider A UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS-MADE Y MAUM725583 08/25/2026 08/25/2027 EACH OCCURRENCE AGGREGATE 1,000,000 1,000,000 RETENTION$ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY E.L. EACH ACCIDENT landatory in NF DESCAIPTION OF OPERATIONS below B Professional Liability Y Y PSO0040677459 01/26/2026 | 01/26/2027 EL. DISEASE - POLICY LIMIT S Each Claim Aggregate 2,000,000 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER Town of Poughkeepsie 1 Overocker Road Poughkeepsie NY 12603 ACORD 25(2025/12) CANCELLATION AUTHORIZED REPRESENTATIVE Rodock Cox lll @ 1988-2025 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 15 RESOLUTION 9:23 -#_|| OF 2026 AUTHORIZE REAL PROPERTY TAX PAYMENTS IN CASH BE IN EXACT AMOUNTS WHEREAS, the Town intends to amend Resolution 8:19-# 6 by removing the language "unless the resident wants to round up"; and BE IT RESOLVED, the language "unless the resident wants to round up" is removed, and the Resolution 8:19-# 6 is amended to read as follows: "WHEREAS, among other methods, the Town of Poughkeepsie's Receiver of Taxes accepts payment of real property taxes in cash if the payment is made in person at Town Hall; and WHEREAS, the Town Receiver of Taxes cannot accept less than full payment of the tax bill; and WHEREAS, real property tax bills are rarely whole numbers and often have cents associated with the amount; and WHEREAS, the Federal Government has stopped minting pennies, meaning eventually pennies will no longer be available and the Town will not be able to provide exact change to those property owners paying in cash; now therefore BE IT RESOLVED, anyone paying their real property taxes in cash must pay the exact amount of the tax bill to the one-hundredth of a dollar and the Town Receiver of Taxes shall not accept a different amount." Dated: September 23,2026 Moved: Shantha Tanglan seconds: Greg Feman. Motion passes/ fails: Ayes Nays O LH/mem t-9/18/2026 m-9/23/2026 PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT/ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards G: \mllegal\\20261SeptiSept 2319.23 Exact Change Reso_docx AYE NAY ABSTAIN RESOLUTION 9:23-# /2 OF 2026 RESOLUTION APPROVING A BLOCK PARTY LOCATED BETWEEN 37-43 POINT STREET BE IT RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby approve the application submitted by Tamara Ferguson to hold a block party between 37 - 43 Point Street in the Town of Poughkeepsie, New York, on October Tp, 2026, from 3:00 p.m. to 9:00 p.m., and does hereby authorize the Town of Poughkeepsie Police Department Traffic Division to close said street, but allowing access for emergency vehicles, from 3:00 p.m. to 9:00 p.m.; and BE IT FURTHER RESOLVED, that the Town Board of the Town of Poughkeepsie does hereby waive the "Open Container Law" in the event alcoholic beverages are to be served. Dated: Septemben 23,2026 Moved: Emily Watson Seconded: Ann Shenshin Motion passes/ fails: Ayes _Nays ES/mem t-9/15/2026 m- 9/23/2026 AYE NAY ABSTAIN PRESENT/ABSENT Councilman Freeman PRESENT/ABSENT Councilwoman Laird PRESENT/ABSENT Councilman Thangiah PRESENT/ABSENT Councilwoman Watson PRESENT ABSENT Councilman Sharpe PRESENT/ABSENT Councilwoman Shershin PRESENT/ABSENT Supervisor Edwards G:Imllegal\r2026\SeptlSept 23\Point St Block Party.docx RECEIVED SEP 15 2026 TOWN OF POUGHKEEPSIE TOWN CLERK BLOCK PARTY APPLICATION Town of 2 Poughkeepsie Name of Contact Tamara Fergusan Phone # of Contact Email of Contact Date of Block Party Oct. Be 10th _Rain Date Hours of Party- (**Noise Ordinance In Effect After 10:00 p.m.**) Exact Location of Party 43 poin st to 37 point st. (St. Nicks) Does Street Need To Be Blocked? _YES _NO ( IN THE EVENT THAT BARRICADES ARE NÉEDED TO BLOCK THE STREET, PLEASE GIVE THE TRAFFIC DIVISION OF THE TOWN OF POUGHKEEPSIE POLICE DEPARTMENT (845 - 485 - 3680) AT LEAST 5 DAYS NOTICE) Has a Previous Block Party Been Held by This Same Group? X YES When? 9-27-25 on Have You contacted Your Council person? Private Propertys NO NO (This Must Be Done For Any Block Party) Is This Block Party Held on Public Land? _YES NO (Any Block Party Held On Private Land Can Not Be Approved By The Town Board Or Town Clerk) serves the area of the block party? *Have you contacted the Police Department and the Fire Deparment that Please note with whom you spoke Police & Officer Harry Dcasio Please note with whom you spoke Fire (hief Joe Moore Will Alcoholic Beverages Be Served? _YES NO Any Kind of Food Truck/ Ice Cream Stationary YES NO If Yes must provide copy of their Town License No check here_ ANY BLOCK PARTY THAT SERVES ALCOHOLIC BEVERAGES MUST BE APPROVED BY THE TOWN BOARD. THE TOWN BOARD ONLY APPROVES THE BLOCK PARTY BY WAIVING THE "OPEN CONTAINER LAW" FOR A BLOCK PARTY ON PUBLIC LAND FOR THE TIME PERIOD STATED FOR THE PARTY. ALL OTHER STATE LAWS ARE STILL ENFORCEABLE (SUCH AS SERVING MINORS UNDER 21, ETC.). PERSONS SERVING ALCOHOLIC BEVERAGES AT AN APPROVED BLOCK PARTY ARE STILL LIABLE FOR PERSONAL INJURY AND PROPERTY DAMAGE AS A RESULT OF CONSUMPTION OF ALCOHOLIC BEVERAGES. IF THE STREET IS TO BE BLOCKED OFF, PLEASE INCLUDE A LIST OF ALL THE NEIGHBORS ON THE BLOCKED STREET/ STREETS AND SHOW THAT THEY HAVE BEEN NOTIFIED OF HAVING THE EVENT NAMED ABOVE BY EITHER GIVING THEM A FLYER OR SENDING A LETTER TO THEIR ADDRESSES. THOSE IN BLOCKED AREA MUST APPROVE BY SIGNING THEIR OK Received (Date). 9/15/2026 Approved By Town Board (Date). Letter of Approval Sent To Applicant (Date). FELICIA SALVATORE, TOWN CLERK #YOU MUST CONTACT THESE ORGANIZATIONS## Police Officer Harry Ocasio ##(Please include date, time and person contacted at Police Department- Traffic Division (845-485-3680) Councilman/ Woman_ brey Freeman Fire Dept. Chief se MooRe ##(Please include date, time and person contacted at Fire House, and they should submit an email of approval) ot.loth 3рт- 9pm ARLINGTON FIRE DEPARTMENT Administration Office 845 486 - 6300 FAIRVIEW FIRE DEPARTMENT Administration Office 845 452 - 8770 NEW HAMBURG FIRE DEPARTMENT Administration Office 845 297 - 8895 # B Notification-Town Clerk Events No events@ This time